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ES2002 Report - Writing the Report

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Writing the Report Something to think about Some say report writing reflects the culture of specific corporate cultures. What do you understand by this assertion? – PowerPoint PPT presentation

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Title: ES2002 Report - Writing the Report


1
Writing the Report
2
Drafting the Report
  • Distinguish the Functions of the Report Sections
  • Ensure Coherence at All Levels of the Report
  • Acknowledge Data in Report from Secondary Sources
  • Edit and Proofread the Report

3
Basic Divisions of a Formal Report
  • Prefatory Parts
  • Supplementary Parts
  • The Report Proper

4
Prefatory Parts
  • Title Page
  • Letter of Authorisation
  • Letter of Transmittal
  • Table of Contents
  • List of Illustrations
  • Executive Summary

May include
5
Supplementary Parts
  • References (Sources)
  • Endnotes
  • Appendix

May include
6
The Report Proper
  • Introduction
  • Findings
  • Conclusions
  • Recommendations

Includes
7
Ensure coherence at all levels of the report
  • provide introductory comments
  • use general statements/topic sentences
  • use transitional devices
  • incorporate charts tables into text

8
Acknowledge Data in Report from Secondary Sources
  • Author-Date System (Lee, 2000 67)
  • Superscript System led to a 12
  • increase in profits.1

9
Edit and Proofread
  • Check the Substance and Style
  • Check for Consistency and Errors
  • Ensure the report is Attractive and Neat

10
  • Remember the 5 Cs
  • Clarity
  • Conciseness
  • Coherence
  • Correctness
  • Courtesy

11
MY SPELLING CHEQUER
Eye halve a spelling chequer It came with my pea
sea It plainly marques four my revue Miss steaks
eye kin knot sea. Eye have run this poem threw
it I am shore your pleased two no Its letter
perfect awl the weigh My chequer tolled me sew.
Sores unknown
12
  • Spell-check Non-errors

e.g. too / to / two their / there
its / its
13
Elements of a Well-written Report
  • Carefully constructed outline
  • Logical, consistent content
  • Accurate information
  • Clear writing style
  • Neat and attractive presentation

14
Something to think about
  • Some say report writing reflects the culture of
    specific corporate cultures. What do you
    understand by this assertion? Can you give
    examples of how reports reflect workplace
    cultures?
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