Title: Laboratory Emergency Preparedness Prepared by: Mahjoub Labyad, MIS, Public Health Specialist Environmental Health
1LaboratoryEmergency Preparedness Prepared
byMahjoub Labyad, MIS, Public Health
SpecialistEnvironmental Health Safety
Office218-726-7273
University of Minnesota Duluth
Fall 2011
2Program Objectives
- Fulfill regulatory requirements for emergency
response planning. - Save life and property, lessen the impact of
emergencies, and ensure academic and business
operational continuity. - Improve employee preparedness response, ensure
familiarity with the procedures in place. - Familiarize employee with possible emergency
scenarios and proper response.
2
3Program Objectives
- Establish the roles and responsibilities for
personnel responding to incidents. - Establish the importance of the Incident Command
System (ICS).
4Regulatory Requirements
- 29 CFR 1910.38 Standard Emergency Action
- Plan requires employers to provide Emergency
- Preparedness Training to all staff including
- student employees.
- Based on the nature of the workplace and its
- surroundings, the training should discuss all
- possible emergency scenarios
5Regulatory Requirements
- The training should also familiarize employees
with - the written plans and at least the following
- Emergency reporting procedure.
- Procedures for emergency evacuation, including
the type of evacuations and exit routes. - Procedure to account for employees after an
evacuation. - Staff to contact for information about the plan.
6- What Constitutes
- An Emergency or a Disaster?
7An Emergency or a Disaster is
- Any (sudden) event that disrupts the normal lives
of people or normal operations of a business.
Because of its nature, there is an urgent need
for immediate and coordinated response by trained
personnel who must function together in a team
effort.
8Typical Response Agency Timelines
NEWS MEDIA
EOC
FEMA
HAZMAT
FIRE / EMS
LAW ENFORCEMENT
FBI
Call Recd
5 Minutes
1 Hour
1 Day
1 Week
9Campus/Employee Emergency Notification
- A text messaging system (TEXT-U) is used to
notify the UMD community members via Cell-phone
following emergencies. You may sign up for this
free system at http//www.d.umn.edu/emergency/umd_
alerts.html - A Tone Alert Radios (TAR) to broadcast voice
alert messages to the campus community. Depending
on the situation, information about the emergency
and instructions about how to proceed will be
given. TARs are strategically placed throughout
campus to ensure maximum coverage. - Public-Alert/Notification System
10Employee Notification?
- Question
- How do you notify your employees of
- Emergencies?
11Additional Emergency Notification
- Home Page http//www.d.umn.edu/emergencies
- Email
- University Radio (KUMD)
- Local Radio and TV Channels
- Departmental Phone Trees
12Types of Emergencies
- Biological (bacterial, viral, toxin spills,
exposure, leaks, theft, flu-pandemic, influenza
etc..) - Chemical (spill, exposure, leaks , thefts..)
Bleach - Fire/explosion (housekeeping, electrical or
chemical-related) - Medical/Personal Injuries (work, or
Health-related i.e. Heart, Diabetes, Allergy
problems) - Threats (bombs, weapons use)
- Weather (tornadoes, power outages, flooding)
13- Discussion
- What types of emergencies youve experienced in
the past as a department or a lab? - Have you participated in a complete building
evacuation in the past? - Do you have a building evacuation Plan?
14Campus Preparedness
- The University has a number of guidelines and
procedure in place to deal with/ minimize the
impact of emergencies. - It is everyones responsibility to become
familiar with the guidelines and procedures in
place.
15Plans Policies
- Emergency Operation Plan (DEM) www.dem.umn.edu/pla
nprepareprevent.html - Annex R Pandemic Influenza Response
www.d.umn.edu/emergency/flu/Annex_R_UMD_Pan_Flu.pd
f - Contingency Plan for Hazardous Waste Generators
www.d.umn.edu/ehso/UMD_Contingency_Plan/ - Regents of The University of Minnesota Policy on
Establishing the National Incident Management
System at the University policy.umn.edu/Policies/
Operations/Safety/NIMS.html
16Guidelines Procedures
- Emergency Information Desk Reference
(http//www.d.umn.edu/ehso/emergencies) - Building Emergency Evacuation Plan (BEEP)
(http//www.d.umn.edu/ehso/beep) - Automatic External Defibrillators (AED) Program
(http//www.d.umn.edu/ehso/AED) - UMD Chemical Spill Clean up Guide
17- Preparedness means
- Familiarization with University plans and
- Procedures, and Knowing what to do before,
- during and after an emergency occurs.
-
18Before Emergencies Occur
- Conduct a Risk Assessment/Job Hazard Analysis to
eliminate hazards and reduce risk. -
- Risk and Hazard Assessment prevents accidents
and emergency situations, and most importantly it
is the best way to ensure the safety of all
employees and preservation of resources -
18
19Before Emergencies Occur
- Planning Risk Assessment
- What are the potential hazards that may cause
accidents or emergencies? (Chemical exposure,
Physical hazards, Fire explosion hazards,) - What could go wrong? (Fire or explosion, chemical
spills, runaway reactions, personal injury,
chemical, rad. or biological exposure) ? - What will you do if it does?
- How can hazards be eliminated risk minimized?
19
20Before Emergencies Occur
- Develop a response plan, and Know how to report
incidents and to whom. - Maintain a department emergency phone trees.
- (post by the phone http//www.d.umn.edu/ehso/post
) - Gather response supplies (First Aid Kit,
Antidote, Spill Kit). - Share preparedness information with students,
patients, guests etc at the start of each
semester.
21Before Emergencies Occur
- Know your buildings Floor Plan and Exits Routes,
and become familiar with your BEEP Plan and/or
Evacuation procedure - Know the location of the emergency response
equipment and how to use it (i.e. Safety
Shower/Eyewash, Spill Kit Fire Extinguishers,
Fire Alarm Pull Station, AED). - Attend required Emergency Preparedness, Fire
Extinguisher and other Safety training
22Before Emergencies Occur
- Know how and when to clean up spills if they
occur, and what are your limitations (see
UMD-Spill Clean up Guide) - Know how to Evacuate Safely (see BEEP Plan).
- Know how to respond to medical emergencies
22
23Before Emergencies (Medical)
- Let someone like a friend, a coworker, or a
supervisor know if you have a pre-existing
condition that may result in an emergency. - Have your medication (inhaler, EpiPen etc)
available close by. - Take a CPR class and/or learn how to use the
provided AED. - If you witness a medical emergency call 911
immediately and follow proper response procedure.
- Immunize yourself (i.e. take a flu shot) .
24During Emergencies
- Depending on the Emergency, you may be required
to either - Evacuate
- Shelter in place,
- Go into a Lockdown, or
- Take some type of action to assist others (CPR,
First Aid, AED, Call for help, or Clean
Up a Spill)
24
25During Emergencies
- Remain calm but do not ignore the alarm
- If you witness the emergency, initiate a
response! Call 911 to alert emergency responders
to situations requiring their attention. - If you are Evacuating, report to your assembly
point/area by the safest route available (see
BEEP) - Assist others with health/physical limitations if
you are able to, without endangering your safety. - Walk do not run. Use stairs, do not use
elevators.
26- Emergency
- Response Procedures
26
27In Case of Fire
- Attend to injured persons and remove them from
further harm - Alert people in the immediate area to evacuate
- Activate the fire alarm or call the emergency
response number (911) - Close doors to confine the hazard
- Evacuate to a safe area.
28 29In Case of Spills
- Alert others in the area of the incident, and
direct them to nearest exit. - Block all entrances to deny access and prevent
others from entering the contaminated area. - Close fire doors, isolate, the spill and post the
lab/area with a "Caution Spill" sign - Do not re-enter a spill area without proper
protective equipment. You may endanger your life
and health. - Assemble spill clean up Kit and protective gear
if necessary - Report spill to EHS or 911
29
30Chemical Spills
- Review MSDS of the spilled substance.
- Obtain additional information form EHS on how to
proceed safely. - Put on necessary protective equipment (PPE) such
as gloves, lab coat, face shield or goggles. - Clean up the spill, collect contaminated
material, label collected material and dispose as
hazardous waste.
30
31Chemical Spill Cleanup
31
32Biological Spill
- Alert others, and report the spill to EHS
726-7273 - Leave the area immediately and restrict access to
the spill area. - Allow aerosols to settle for at least 10 min.
- Remove contaminated clothing and place in a
biohazard bag. Use safety Shower or Eyewash to
rinse contaminant. - Put on clean gloves, booties and face mask prior
to reentering the lab. - Place absorbent pads on the spilled material and
spray with a disinfectant or a bleach solution. - Wait for few minutes (20 min) then finish the
cleanup.
32
33Biological Spill Cleanup
33
34In Case of Exposure
- Remove all contaminated clothing (glove, lab
coat, etc.) and place in a biohazard (autoclave)
bag. - If contaminated skin or open wounds, wash
affected area vigorously with mild soap and
water. - If contact with mucous membrane wash with copious
amounts of water, flush eyes for at least 15 min. - In case of (inhalation or inoculation) seek
medical help immediately. - If agent necessitate taking antidote,
take/administer appropriate dose immediately. - Inform your supervisor, and EHS of the incident.
34
35In Case of Exposure
35
36During Emergencies
- Follow official instructions given by your
building coordinators or emergency response
personnel. - If you are SHELTERING IN PLACE, (i.e. turnados,
large chemical spills outside) stay inside the
building, within your work area, or any safe
place. - If applicable, make sure doors and windows are
closed/locked (for both chemical or physical
threat situation) to reduce your exposure to
threats (i.e. chemical vapors, odors and fume
intrusion)
37During Emergencies
- If you are in a LOCKDOWN situation, lock the
doors to deny entry, and barricade yourself if
necessary - Turn lights off, silence electronic devices, and
remain quiet. - Spread within the room and hide behind furniture.
- Remain quiet and wait for further directions from
emergency response (Police Dept.) personnel. - At the moment, the University Doesnt have a
Lockdown Policy
37
38- Lockdown
- Preventing Mass Casualty Shooting
38
39After an emergency
- Wait for instructions from Public Safety,
Emergency Personnel, or Building Emergency
Coordinators. - Up-to-date information concerning the status of
the emergency will be communicated through
available media resources.
40After an emergency
- Depending on the situation, safe facilities and
critical personnel will be designated to carry on
operations on a limited basis - Alternate facilities will be established, if
necessary. - Normal campus operations will resume as soon as
possible following stabilization of the emergency.
41Emergency Response Personnel
42Building Emergency Coordinators (Volunteers)
- During emergencies requiring evacuation,
Building Emergency Coordinators (see BEEP) will - Assist with building evacuation
- Guide building occupants to emergency assembly
areas/points - Account for evacuated employees
- Help people needing assistance to evacuate
- Building Emergency Coordinators may carry flags
for easy identification by students and staff at
assembly points. - Further info at http//www.d.umn.edu/ehso/beep
43Response Personnel
- Have you appointed or asked anyone
- to volunteer as a responder?
- Roles
- Shutting down equipment
- Ensuring everyone evacuates
- Accounting for evacuated employees.
- Ensuring business continuity (critical Personnel).
44Campus Emergency Response Personnel
- UMD Police Department sworn police officers
highly trained in rapid response to unfolding
emergencies. The department is here to protect
and serve the campus community and adjacent
neighborhood 24 hours a day. -
- To contact the UMD PD. Call 911 or 9-911 (24
hrs/day)and Request University Police - Facilities Management726-8262 (Mon.-Fri. 8
a.m.-430 p.m.)After hours (726-8147, 726-7007
or 348-4748) For custodial services and utility
problems - Environmental Health Safetyext 7273
(Mon.-Fri. 8 a.m.-430 p.m.) General Safety - or 343-9645 For chemical, biological,
Radioactive spills, or radiation exposure and
exposure to toxic fumes
45Critical Personnel
- Are designated staff with critical roles in
- responding to and dealing with a particular
- aspect of the disaster in order to stabilize
- the emergency, and to ensure business and
- academic continuity, and a prompt return to
- normal operations.
46- Additional
- Personal Preparedness
46
47Disaster Supply Kits
- Personal preparedness is essential. In a major
disaster, it might be several days before vital
services are restored. Personal supply kits
should be adjusted based on personal needs. - Suggested supplies include
- Flashlight with extra batteries
- Battery-powered radio
- Non-perishable food
- Water
- Medications
- First Aid Supplies
- Warm/Weather resistant cloths, and/or blankets
-
- Disaster Supply Kits for individual,
departmental, or family preparedness are
available from a variety of sources and/or Safety
supply vendors. You can also make your own Kit.
48UMD Emergency Preparedness
- For additional information please visit
- http//www.d.umn.edu/ehso/EPR.html
- Thank you