Agenda

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Mobile Supply Chain Management
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Agenda

• Welcome and Introductions
• Introduction to Lawson Mobile Supply Chain
  Management
• BryanLGH Medical Center
• Question and Answer

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Jan MatzenMaterials Management Information
System Liaison

• BryanLGH Medical CenterLincoln, NE

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BryanLGH is a not-for-profit, locally owned
healthcare organization with two acute-care
facilities and several outpatient clinics. Our
national award-winning care includes the areas of
cardiology, orthopedics, trauma,
neurology/neurosurgery, mental health, women's
health, and oncology. 586 beds on two
sites 4000 employees largest private employer in
Lincoln, Nebraska
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What Is Mobile Supply Chain Management?

• Lawson Mobile Supply Chain Management leverages
  mobile handheld and wireless technology to
  simplify receiving, delivery, and inventory
  processes through automated data collection,
  helping to reduce costs while providing better
  control and tracking of inventory.
• Integrated with the Lawson core Procurement
  suite, the Lawson Mobile Supply Chain Management
  applications include
• Par and Cycle Counting (MPC) - Provides better
  control over inventory stock levels through
  enhanced inventory management and accountability
• Lawson currently beta testing warehouse picking
• Receiving and Delivery (RAD) Helps to increase
  the efficiency of receiving and delivery
  processes, reducing lost packages and improving
  service
• Surgical Instrument Management (SIM) Helps
  ensure that hospitals have the correct
  instruments and trays available when and where
  they are needed

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Built on a Common Wireless Platform

• Supports wireless, intermittent wireless, and
  cradle options
• Uses 802.11b/g and 128-bit encryption
• Helps ensure reliable communications
• Does not require dedicated handheld devices
• J2EE application server

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Support high quality patient care by ensuring the
right products are in the right place at the
right time
WHY implement Mobile Supply Chain?
GOAL
NEEDS

• Track inventory and maintain stock at multiple
  locations within the hospital and central
  warehouse
• Drive greater employee efficiency through
  automation
• Replace outdated handheld solutions

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The Solution Lawson Par and Cycle Counting

• Robust functionality for mobile management of
  inventory locations
• Wireless handhelds that supported Windows Mobile
• Scanning and bar-code labeling capabilities
• Web based
• Integrated to Lawson Procurement

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Implementation

• Began implementation in April 2004 as a beta
  client
• Phased roll out
• Implemented wireless network
• Implemented MSCM, phased by area
• Barcode labels for locations
• Ability to run older handheld solution (Handheld
  Integrator) in parallel during implementation
  simplified the transition

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Software and Hardware

• Lawson 8.03 Applications at go-live,
• currently 8.1 and 9.0 in the near future.
• Lawson Par and Cycle Counting 3.12 at go-live,
  currently 4.0 with 9.0 for 9.0 applications.
• Server for MSCM Dell desktop PC
• Wireless Network Entersys
• Handhelds
• Dolphin 7400RF
• Symbol 8846
• Printers Zebra 150SL

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Key Par and Cycle Counting Features Used

• Par counting
• Downloads current par locations
• Cycle counting
• Use of multiple units, with a unique select ID
• User management and security
• Limiting user companies, locations and creating
  user groups
• My Par forms
• Requisitions by user

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• Inquiry displays of User management, groups and
  reporting displays
• My par forms
• Order send status note errors below

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Requisitions created display in Mobile SCM and
are processed in the Lawson requisition
application.
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Business Process Par Carts

• Multiple replenish locations
• East Distribution, West Distribution and
  Warehouse.
• Implement stock/non-stock pars for the laboratory
  2006
• 412 par locations in Lawson, consisting of
  med/surg, linen, and patient servers
• 269 par areas counted via MSCM
• 20,142 total lines
• 109,479 lines per week
• 100-165 uploaded requisitions per day

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Business Process Cycle and Physical Inventory

• Previous process was an annual physical count
• East and West Campuses
• Warehouse
• As of fiscal 2007, we have moved to true cycle
  counts instead of physical count
• Counted twice as much inventory by dollar total.
• Counted A type items 4 times in a year, B items
  twice and C at least once.
• Created attributes for correct reporting

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Results Improved Staff Efficiency

• 50 reduction in counting time
• From 40 minutes to 20 minutes
• Faster picking
• Replenishment orders transmitted wirelessly to
  storeroom
• Reduced staff waiting times
• Update as you go, with no need to cradle the
  handheld
• Faster physical inventory counts
• From 8 hours to 4 hours
• Fewer errors

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Results Reduced Costs

• Optimized inventory levels
• Less staff and overtime required for inventory
  counts
• Improved management of staff
• Ability to track staff productivity
• Reduction in handhelds
• Users can share handhelds and are more productive

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Lessons Learned

• Plan out user security and access
• Budget for both software and hardware
• Be prepared for initial tweaking of wireless
  network
• Process change management
• Reduced number of handhelds
• Uploads and downloads
• Picking
• Par Counting
• Changes to inventory batch processes

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Future Plans Receiving and Delivery

• Goal Eliminate paper processes on the receiving
  dock
• Changed business process with the introduction of
  p-cards
• Will use Lawson Receiving and Delivery on
  wireless handhelds
• Scan and log packages
• Miscellaneous PO receiving
• Delivery and signature capture
• Package tracking and proof of delivery
• Issues

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Questions?
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Thank you!
Jan Matzen jmatzen_at_bryanlgh.org 402-481-3170