Central Kitsap School District SHARED DECISION MAKING

1
Central Kitsap School District SHARED DECISION
MAKING

• Central Kitsap High School
• March 2, 2006

2
Our Beliefs

• All students can learn and have the right to a
  challenging, standards-based education that will
  help them discover the joy of learning and reach
  their full potential.
• Powerful teaching and learning is the most
  important factor for student achievement. A
  diverse, well - supported, student - centered,
  qualified staff dedicated to life - long learning
  is critical.
• A safe, stimulating, and positive learning
  environment is essential for student achievement.
• Educating our children is a shared responsibility
  among parents, staff, students, and community
  clear, continuous communication is essential.

3
Board Policy 2010

• The Board of Directors, which has ultimate
  responsibility for the operation of the District,
  expects that the shared decision-making process
  will be used to create the best possible learning
  environment for all students. Decisions must be
  consistent with applicable law, regulations,
  Board policy, and collective bargaining
  agreements.

4
Board Policy 2010 (continued)
The following are the basic premises of shared
decision-making in Central Kitsap School District

• The Board is committed to the involvement of
  staff, students, and parents in the
  decision-making process and expects effective and
  meaningful shared decision-making.
• Decisions will focus on creating an environment
  that maximizes student learning.
• The principal/site administrator is accountable
  for decisions made at the site.

5
Board Policy 2010 (continued)

• The administrator, staff, students, and parents
  will jointly determine the scope of shared
  decision-making at the site, taking into
  consideration that some decisions must be made by
  the administrator.
• Shared decision-making teams are responsible for
  managing the consequences of decisions made by
  the team.
• Community members will be encouragedto
  participate.

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CKESP/CKSD Agreement

1. All sites will have a Shared Decision-Making Team
   (SDT) in order to facilitate effective and
   efficient shared decision-making. Specific
   organizations, member selection criteria,
   procedures, and goals are to be determined by
   individual sites.

8
CKESP/CKSD Agreement

1. A District Shared Decision-Making Committee
   (DSDC) will be established to determine
   appropriate SDT guidelines and operating
   principles for the District. The DSDC will
   assist teams with training as needed. The DSDC
   composition and responsibilities are outlined
   below

9
CKESP/CKSD Agreement (contd)

• The DSDC shall include
• 2 administrative members, appointed by the
  superintendent
• 3 association members, appointed by CKESP
  president
• all other groups will have a member each (CKEA,
  CKPTA, school board, and the non-organized
  employees).
• The superintendent/CKESP president are non-voting
  members.
• The DSDC shall be responsible for determining a
  membership rotation process to ensure continuity.
  
• The DSDC will establish its own procedural rules
  (including selection of a chairperson and meeting
  minutes).

10
CKESP/CKSD Agreement (contd)

• The DSDC will establish its own meeting schedule,
  but will meet no less than once a month during
  the school year. If DSDC work exceeds the
  regular workday, they will be compensated at the
  District hourly rate, from the available Shared
  Decision-Making funds.

11
CKESP/CKSD Agreement (contd)

• The DSDC will be a collection point for building
  guidelines. On-going responsibilities shall
  include the following
• Perform program evaluation of the overall
  District shared decision-making process and
  provide guidance to the SDTs in accordance with
  the DSDC mission/goals to further empower
  individual teams.
• Provide training in the skills necessary to
  develop and implement effective shared
  decision-making process.
• Provide guidance and conflict-mediation to SDTs
  as requested.

12
CKESP/CKSD Agreement (contd)

• SDT funds are allotted per employee. The total
  allotment shall be 34K, which will be
  distributed to the sites based on the number of
  bargaining unit employees at the site on Oct 1.
  Employees working at more than one site will be
  funded at one site only.

13
CKESP/CKSD Agreement (contd)

• Any waiver request of contract language will be
  presented to the Association for prior approval
  prior to implementation. This waiver request
  must be signed by 2/3rds of the classified
  employees whose contractual rights under the
  collective bargaining agreement would be changed
  by the waiver.

14
CKESP/CKSD Agreement (contd)

• Each letter will be for the present school year
  only. For continuation, a new request must be
  submitted.
• All SDT decisions will be in compliance with
  applicable law.
• No employee shall be excluded from the bargaining
  unit, with regard to the Labor Relations Act,
  because of her or his participation in an
  approved shared decision making body.
• If any aspect of an SDT decision is found to be
  contrary to the terms of the CBA, it will not be
  implemented unless a letter of agreement is
  obtained.

15
CKEA/CKSD Agreement

1. All sites will have a Shared Decision-Making Team
   (SDT) in order to facilitate effective and
   efficient shared decision-making. Specific
   organizations, member selection criteria,
   procedures, and goals are to be determined by
   individual sites.

16
CKEA/CKSD Agreement (contd)

1. A District Shared Decision-Making Committee
   (DSDC) will be established to determine
   appropriate SDT guidelines and operating
   principles for the District. The DSDC will
   assist teams with training as needed. The DSDC
   composition and responsibilities are outlined
   below

17
CKEA/CKSD Agreement (contd)

• The DSDC shall include
• 2 administrative members, appointed by the
  superintendent
• 3 association members, appointed by CKESP
  president
• all other groups will have a member each (CKEA,
  CKPTA, school board, and the non-organized
  employees).
• The superintendent/CKEA president are non-voting
  members.
• The DSDC shall be responsible for determining a
  membership rotation process to ensure continuity.
  
• The DSDC will establish its own procedural rules
  (including selection of a chairperson and meeting
  minutes).

18
CKEA/CKSD Agreement (contd)

• The DSDC will establish its own meeting schedule,
  but will meet no less than once a month during
  the school year. If DSDC work exceeds the
  regular workday, they will be compensated at the
  District hourly rate, from the available Shared
  Decision-Making funds.

19
CKEA/CKSD Agreement (contd)

• The DSDC will be a collection point for building
  guidelines. On-going responsibilities shall
  include the following
• Perform program evaluation of the overall
  District shared decision-making process and
  provide guidance to the SDTs in accordance with
  the DSDC mission/goals to further empower
  individual teams.
• Provide training in the skills necessary to
  develop and implement effective shared
  decision-making process.
• Provide guidance and conflict-mediation to SDTs
  as requested.

20
CKEA/CKSD Agreement (contd)

• The DSDC will determine the distribution of site
  SDT annual allotments. The allotment will be
  160 per FTE staff. The total FTE, by location
  and funding source, will be in direct
  relationship to where the employees base
  contract is charged on October 1. The funds for
  certificated staff generated from categorical
  programs will be transferred to the school or
  department site.

21
CKEA/CKSD Agreement (contd)

1. Any aspect of a SDT decision found to be contrary
   to the terms of the collective bargaining
   agreement may only be implemented after a letter
   of agreement has been obtained. (see Article I,
   Section B3)
2. All SDT decisions will be in compliance with
   applicable law.
3. No employee shall be excluded from the bargaining
   unit as a supervisory or managerial employee,
   with regard to the Labor Relations Act, because
   of his or her participation in an approved shared
   decision-making body.

22
CKSD SDM Guidelines

• Mission to enhance student achievement by
  working collaboratively to create the best
  possible learning environment.
• Purpose to continually improve student learning
  at the local level in concert with district
  priorities and focus.
• Representation certificated, classified, and
  administrative staff members parents and
  students, as appropriate.

23
CKSD SDM Guidelines (contd)

• Team members
• Selected by constituents to serve a specified
  term
• Known to all of their constituents
• Communicate regularly with constituents to gather
  input and provide feedback
• Represent the interests of their constituents
• Support decisions made through the established
  shared decision-making process

24
CKSD SDM Guidelines (contd)

• Accountability
• School Board has ultimate authority and
  responsibility for the District.
• The Board delegates authority to the teams
  through district/site administration.
• It is the shared expectation of the
  Superintendent, Board, and Associations that
  staffs at each site are empowered through an
  effective shared decision-making process.
• The decisions of each team must be consistent
  with the law, board policy, collective bargaining
  agreements and district goals.

25
CKSD SDM Guidelines (contd)

• Accountability
• Sites have internal and external operating,
  monitoring, and evaluation procedures.
• Sites reaffirm and/or change their operating
  procedures and guidelines annually.
• Teams are responsible for managing the
  consequences of decisions made by the team.
• Teams have an appeals process available to staff
  represented by the team.

26
CKSD SDM Guidelines (contd)

• Accountability
• The DSDC will provide support to sites that
  request it.
• Staff may vote, based on an agreed upon
  percentage, to reformulate.
• Reformulation might include an assessment of
  current processes, an outside mediator, new ways
  of dealing with each other, and/or changes in
  procedures and guidelines.
• Sites considering reformulation because employee
  responsibilities occur on more than one level may
  request assistance from the DSDC.

27
CKSD SDM Guidelines (contd)

• Decision-Making Process
• Decisions must be made in concert with the law,
  collective bargaining agreements, and Board
  policies.
• Waiver to Association contracts may be obtained
  though procedures identified in the collective
  bargaining agreements.
• Shared decision-making is a process that allows
  everyone directly affected by a decision to be
  represented and have an impact on that decision.

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CKSD SDM Guidelines (contd)

• Decision-Making Process
• All constituents directly affected are involved
  in making decisions.
• Other groups/departments affected by a decision
  are involved in the decision-making process in a
  timely manner.
• No decision is final until groups/departments
  affected have been included.
• Teams have a process for dealing with issues
  presented in an untimely manner.

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Empowered stakeholders effectively improve
student learning

• they create quality, durable decisions
• they create broad and deep ownership
• they limit and intensify effort through shared
  focus
• they validate all members of the organization
  and
• they customize efforts to local needs.

30
Our Beliefs

• All students can learn and have the right to a
  challenging, standards-based education that will
  help them discover the joy of learning and reach
  their full potential.
• Powerful teaching and learning is the most
  important factor for student achievement. A
  diverse, well - supported, student - centered,
  qualified staff dedicated to life - long learning
  is critical.
• A safe, stimulating, and positive learning
  environment is essential for student achievement.
• Educating our children is a shared responsibility
  among parents, staff, students, and community
  clear, continuous communication is essential.