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Presentation to Portfolio Committee on Higher Education and Training

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Presentation to Portfolio Committee on Higher Education and Training. Cape Town. 16 October 2013 – PowerPoint PPT presentation

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Title: Presentation to Portfolio Committee on Higher Education and Training


1
Presentation to Portfolio Committee on Higher
Education and Training
  • Cape Town
  • 16 October 2013

2
Content
  • Introduction Background
  • The Current Situation
  • Challenges
  • Achievements
  • Strategic Plan
  • Risk Management
  • Future Plans Way Forward
  • Key Short 3 months Medium 6 months Long
    12 months

3
Background
Tshwane North College consists of a Central
Office and six service delivery sites An average
enrollment of 14 068 students per annum.
4
Reason For Administration
  • Two audit reports revealed the following
  • Council dysfunctionality and infighting
  • No delegation of Authority within Council and
    Management
  • Policies not approved
  • Retarded claiming of outstanding NSFAS money

5
Reason For Administration
  • No supply chain management procedures
  • Non-payment of College paid staff benefits
  • Principals suspension and subsequent sanction
  • TNC FET has been under administration for the
    past 13 months (transition period of 2 months
    between change of Administrators)

6
Governance
GOVERNANCE GOVERNANCE GOVERNANCE
Challenges Interventions Time Frame
Lack of engagement with King III report Workshop and interaction Short Medium
Re-deployment of the Principal and Appointment of Council Engagement with DHET Short - Medium
SRC expectations Engagement with SSS SRC Accountability Short Medium
Union interference Corrective measures Appointment of labour specialist Engagement with national office Short - Medium
Foundation for transformation Organisational Development Corrective measures Creation of stability Short Medium
7
Governance - Contd
GOVERNANCE GOVERNANCE GOVERNANCE
Challenges Interventions Time Frame
Unprotected Illegal strike action Corrective measures Short Medium
Challenging mandate of Administrators Consultative but not necessarily Consensual Short Medium
Soshanguve South Campus Turnaround strategy Short Medium
Lack of synergy Management Corrective measures Short
8
Achievements
  • Teaching and Learning
  • Standardisation of systems and control in
    progress
  • Results analysis
  • Exam readiness ICT
  • Attendance policy 80
  • Resources (Computers and Laptops)
  • Building management capacity for curriculum
  • Turn around Strategy-twinning session,
    mini-resource, interactive board, best
    performers, tutoring, subject coordinators and
    sieving

9
Effective Teaching and Learning
EFFECTIVE TEACHING AND LEARNING EFFECTIVE TEACHING AND LEARNING EFFECTIVE TEACHING AND LEARNING
Challenges Interventions Time Frame
History of poor results Results analysis Attendance policy (80) Resources and training of staff Short Medium
Lack of accountability Monitoring and e valuation Corrective action Medium Long
Non accreditation issues NSF approved funding Engagement with SETAs Medium Long
Lack of planning monitoring Appointed curriculum monitoring team Short Medium
Unavailability of text books Planning and competitive bidding process Short
10
Effective Teaching and Learning
EFFECTIVE TEACHING AND LEARNING EFFECTIVE TEACHING AND LEARNING EFFECTIVE TEACHING AND LEARNING
Challenges Interventions Time Frame
Insufficient resources Provision of ICT equipment to enable ETL Efficient planning Medium - Long
Over enrolment ITS, Registrat Medium Long
Non compliance culture Corrective actions taken Short - Medium
Lack of Standardisation Enforcement of compliance Medium - Long
Sabotage of turn around strategy Corrective measures Medium
11
Achievements
  • Corporate Services
  • Handpicked 90, (Stabilisation)
  • Outstanding Payments of 37
  • Unresolved labour cases 200 to 87
  • Approval of 68 the draft policies and roll-out
    plan-intranet
  • Empty personnel files-Updating

12
Corporate Services
CORPORATE SERVICES CORPORATE SERVICES CORPORATE SERVICES
Challenges Interventions Time Frame
Vacant critical positions to be filled Special appointments DHET assistance Sh0rt Medium
Non approved organisational structure DHET migration Short - Medium
Skills gap Training IDPs Short Medium
Resistance to change Organisational Development Short Medium
Implementation of Job Descriptions Situational analysis Work study Ratification Short Medium
Organisational Culture Organisation Development Short Medium
13
Corporate Services
CORPORATE SERVICES CORPORATE SERVICES CORPORATE SERVICES
Challenges Interventions Time Frame
Compliance Corrective measures Standardisation Consistency Short - Medium
Labour issues Labour specialists Short Medium
PMDS/IQMS Implementation Monitoring Medium
ICT Appointment of ICT Mgr Reviewing of system Reviewing of Service Providers Short - Medium
14
Achievements
  • Finance
  • Payment of outstanding invoices to service
    providers after verification
  • Implementation of proper supply chain management
  • Cash management
  • Preparation of Annual Financial Statements for
    2010 and 2011
  • Tax clearance obtained
  • Normalisation of creditor payments

15
Achievements
  • Financial systems and control WIP
  • Prevention of the attachment of assets (R2
    million)
  • Monthly reporting to DHET
  • Budget process was begun and now balanced
  • Cleaning of student debtors
  • Verification of fixed assets
  • NSFAS NSF

16
Finance
FINANCE FINANCE FINANCE
Challenges Interventions Time Frame
Financial Model / Budgetary constraints Normalise resource costs Restructure costs Special projects Medium - Long
Financial Transformation Outsourcing Financial Management Cleansing Knowledge transfer Policies Short Medium
Skills gap under resourced Initial outsourcing knowledge transfer SAICA Special appointments Short Medium
Non compliance Review of systems QMS Corrective measures Short Medium
Reporting Financial transformation Compliance Short Medium
17
Finance
FINANCE FINANCE FINANCE
Challenges Interventions Time Frame
Cash flow management Strict budgetary controls (Budget vs Actual) Short
Over enrolment Corrective measures Prevent unauthorised irregular expenditure Short Medium
Bursary Funding Effective Bursary Admin SSS Short - Medium
18
Investigations
INVESTIGATIONS INVESTIGATIONS INVESTIGATIONS
Challenges Interventions Time Frame
Forensic Report DHET to implement charges Short
Corrective action HR matters Corrective measures Disciplinary Investigation Short
Alleged fraudulent claims non compliance Corrective measures Disciplinary Investigation Criminal charges Short
Misconduct Corrective measures Disciplinary Investigation Short
19
Investigations
INVESTIGATIONS INVESTIGATIONS INVESTIGATIONS
Challenges Interventions Time Frame
Reporting Disclosure in AFS of fruitless wasteful, irregular and unauthorised expenditure Corrective measures PFMA compliant Medium
Damage to property Corrective measures Criminal charges Short
Follow up Forensic Investigations Internal audit New independent investigations Medium
20
Strategic Planning Session
21
Risk Management
No Strategic Goal     Risk Statement Impact Probability Severity Risk Management Control
No Strategic Goal     Risk Statement Low/ Moderate/ High/ Extreme Unlikely/ Moderate/ Likely/ Almost Certain Low/ Moderate/High/ Extreme) Risk Management Control
1 Increase the number of skilled youth by expanding access to education and training for the youth. There will not be enough capacity to absorb the amount of youth identified Moderate Almost Certain High The College will monitor the enrolments to ensure that adequate measures are taken to prevent over-enrolment
2 Adequately capacitated individual institutions for effective provision or facilitation of learning The College will not have adequate resources to meet the needs of the individual campuses Extreme Almost certain Extreme Each individual campus budget will be monitored to ensure that it is used effectively in the provision of facilitation of learning.
22
Risk Management
3 Strategic Goal 3 Increase the number of students successfully entering the labour market upon completion of training. Learners identified will not get placement after completion High Likely Extreme The College will enter into partnerships to ensure that learners are placed
4 _ _ _ _ _ _
5 Strategic Goal 5 A college curriculum that is responsive to the demands of the market place and can transform and adapt quickly and effectively to changing skills needs, with a special emphasis on artisan training. The resources will prevent the College from responding timeously to adapt to market changing needs Moderate Likely Moderate The College will put in place measures to ensure high responsiveness to market needs with an emphasis on artisan training
23
Way forward
  • The development of a communication strategy
  • Launch of College Intranet
  • Increase in use scope of ITS modules to enhance
    the systems within College
  • The development of a Quality Management System
    for standardisation and compliance and the
    implementation of Monitoring and Evaluation
  • Improvement implementation of turn around
    strategy for curriculum
  • Improved student enrolment strategies
  • Appropriate segregation of duties
  • The improvement of institutional capacity

24
THANK YOU
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