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Financials Advisory Board

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... fab, financial, advisory board, osf, office of state finance, Description: CORE Financials Advisory Board Presentation, Oct. 14, 2010 ... – PowerPoint PPT presentation

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Title: Financials Advisory Board


1
Financials Advisory Board
  • October 14, 2010

2
Agenda
Office of State Finance
3
Agenda
Office of State Finance
4
OSF Advisory Group Contact Information
  • Michael Grisser 522-1714 - michael.grisser_at_osf.o
    k.gov
  • Jennie Pratt 521-6160 - jennie.pratt_at_osf.ok.gov
  • Laura Swingle 522-4064 laura.swingle_at_osf.ok.go
    v
  • Loren Turner 522-1739 - loren.turner_at_osf.ok.gov
  • Ronney Maxwell 522-1744 ronney.maxwell_at_osf.ok.
    gov
  • Laura Lovell 521-3046 luara_lovell_at_dcs.state.o
    k.us

5
Financials Advisory Board Members
  • Travis Monroe Treasurer
  • Suzen Rodesney Dept of Mines
  • Lisa McKim Tourism
  • Cindy Hughes DPS
  • Steve Coffman Conservation Commission
  • Stacy Willis Commerce
  • Lisa Hayes Real Estate Comm.
  • Grace Brown Health
  • Patrick Farris DEQ
  • Chelley Hilmes ODOT
  • Marilyn Capps OPM
  • Tina Hicks Corrections
  • Karen Wallis ODOT
  • Mary Reznicek OSBI
  • Eddie Lee Rehab
  • Jim Aulgur Career Tech

6
Agenda
Office of State Finance
7
Recap - Purpose of Finance Advisory Board Meeting
  • Bi Monthly review of Financials improvement
    initiatives
  • Communicate Plans, Status, and Issues
  • Assist with review and ranking of priorities
  • Communicate resource requirements
  • Receive feedback and guidance
  • Focus is on continuous improvement

Communication/Feedback/Prioritization
8
Agenda
Office of State Finance
9
Completed Projects Since Last FAB
  • Schedule Budget
  • Tools Upgrade EPM 8.49

10
Multi Agency Business Services Opportunity Map
Concept
Initiation
Execution
Planning
Close
2010
2011
2012
Asset Mgmt Pilot
Asset mgmt Rollout
Assets
Scanning and bar coding
Asset mgmt ODOT
Budget
Inventory Rollout
P-Card Module
INV Implementation
Address Scrubbing Software
E-Perfromance
Financials Upgrade
Apply Bundles 2011
Treasury Module
Grant/Project/Contracts Rollout
Integrated Item Maintenance
Apply Bundles
Portal PS Sign on Cons
Inventory ODOT
3 Backup Withholdings
Pcard BOA trans
eBill Pay
Inventory Mental Health
Supply Chain Mgmt
Training Web Delivery
Org Publisher
Voucher Build
Expense Module
Apply Bundles 2011
Govt Risk Compliance
Treasury GL
Backfill Developers
Grant/Project/Contracts Rollout
Leave Request Approval
Backfill Developers
e- procurement
FFATA Transparency
Time and Labor Rollout
Deposits
AP Workflow
Archiving Phase 2
EFT Remittance
Business Intelligence Financial Analytics
GPC Pilot ODOC/DEQ
Higher Education Interface
Financial Management
TL Mgr Self Service Rollout
GPC ODOT
OSF/ODOT AR Billing
T L for Non b-weekly
ODOT TL MSS
Peopletools 8.49
Strategic Sourcing- e-Supplier Rollout
GPC Pilot OESC
Enterprise Learning - Rollout
Enterprise Service Automation
Openbooks Phase 3
Employee Self Service Rollout
Licensing
TL Manager Self Service Pilot
Data Staging Area
Vendor Registration
HCM functionality Enhance
Commitment Accounting Rollout
Time and Labor Pilot
Grants Provisioning
ARRA Transparency
Human Capital Management
Other
Supplier Relationship
11
Projects in Execution Delivery Schedule
12
Agenda
Office of State Finance
13
Issues
Issues
Solutions
1) Time CORE team can commit to continuous
improvement. There are numerous projects
coming to conclusion in the next few months as
well as calendar year end tasks. The next
reporting period may be a little lighter for
enhancement requests
Solution Make sure we estimate realistic
workload Projections and prioritize appropriately
14
Agenda
Office of State Finance
15
Application Enhancement Service Requests
16
ESRs completed ESRs not completed unplanned completed
January (FIN)      
February (HCM)      
March (FIN) 6 2 5
April (HCM)      
May (FIN) 3 5 4
June (HCM)      
July (FIN) 6 1 1
August (HCM) 18 4 7
September (FIN) 9 0 5
October (HCM)      
November (FIN)      
December (HCM)      
17
Updates Completed Items
  • Completed Items Review List
  • 9 Items to be completed in the new reporting
    period
  • Status
  • 9 items from list completed
  • 0 items from list not completed
  • 0 item completed after target date
  • 9 total items completed

18
Update 60 Day Target Items
  • 60 Day Target Items Review List
  • Discussion questions/proposed
    changes/clarification

19
Update Watch Items List
  • Watch Items Review List
  • Discussion questions/proposed
    changes/clarification

20
Agenda
Office of State Finance
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