Survey Said! Using surveys and data to move your counseling program forward.

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Survey Said!Using surveys and data to move your
counseling program forward.
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• Topics for this session
• Why use data?
• Deciding what data should be collected
• Tools available for collecting and
• analyzing data
• Strategies for applying survey results and data
  to your practice
• Example Surveys

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Action steps to leave with.
Data I would like to collect How will I collect
this data? How will this data help kids? To
Whom will I present this data?
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Who became a school counselor so you could
collect and analyze data?
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Why is data important?

• Helps with accountability
• Politically popular
• Helps counselors advocate for their program
• Part of the ASCA National model
• Helps counselors manage ridiculous workloads

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Why is data important?
But the most important reason.
Its good for kids.
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What data should I collect?

• Attendance
• Discipline
• Assessment data
• Grades
• Counselor Interactions
• Student meetings
• Parent/family meetings
• Phone calls/emails

• Student Needs
• Family Needs
• Staff Needs
• Principal Needs

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Where do I get this data?
Data Data Source
Attendance Student Information System
Discipline Student Information System/Administrators
Assessment Data Student Information System
Grades Student Information System
Counselor Interactions You! (notes, email, phone log)
Student Needs Surveys
Family Needs Surveys
Staff/Principal Needs Surveys
Outcome Data Surveys/Student Information Systems
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Types of Surveys

• Paper and Pencil
• Online

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Paper and Pencil
Advantages Challenges
Easy to make Must tabulate all data by hand
Accessible to all (no computers needed)
Online
Advantages Challenges
Data tabulation/analysis done for you. Must have survey account
Easy to make more complex surveys Need access to computers
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Example Paper Surveys
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Online Surveys

• Make your own on your own website.
• Use online web program.

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Online options

• Survey Monkey
• Zoomerang
• Google Docs

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Should I create an account?

• Survey Monkey, Google and Zoomerang often free
  services
• Free services are limited in scope
• Survey Monkey Example

Free Paid (200)
Unlimited Surveys Unlimited Surveys
10 question limit No limit
100 response limit No limit
View results online View Results online
Export results
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Create a survey

• Survey Monkey Example
• Own Website Examples
• www.mtbaker.wednet.edu/counseling

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Analyzing the data

• Survey Monkey
• On free accounts results are limited
• Paper/Pencil
• Hand tabulate
• Use Excel (EzAnalyze)

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Analyzing the data
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Analyzing Data

• Dont get too complicated.
• Remember, you are not publishing a
• peer-reviewed article.
• For example
• www.mtbaker.wednet.edu/101

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Applying the data to practice

• What do I do with my data?
• Keep it to yourself
• Share with your department
• Share with your principal
• Share with students
• Share with parents
• Share with teachers
• Share with school board
• Share with community

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Applying data to practice
50 of college bound students did not fill out
the FAFSA last year.
50 of students that did the FAFSA got assistance
from our career specialist
70 of students that did the FAFSA were in honors
English
20 of students that did the FAFSA had F/R lunch
Russian and Ukrainian were significantly
underrepresented.
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Applying Data to Practice

• What were our action steps?
• Individual
• Ask seniors every time we see them.
• Department
• Re-focus financial aid night and scholarship
  nights
• School
• Added four lessons to Nav101 curriculum

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Action steps to leave with.
Data I would like to collect How will I collect
this data? How will this data help kids? To
whom will I present this data?
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Toby Marstontmarston_at_mtbaker.wednet.edu

• www.mtbaker.wednet.edu/counseling