IT Project Management Tools Available for Use at the Utah Dept. of Health

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IT Project Management Tools Available for Use at
the Utah Dept. of Health
The sooner you begin coding the later you
finish. What is not documented has not been
said. The first 90 of a project takes 90 of
the time the last 10 takes the other 90. Fast
- cheap - good you can have any two. If it
wasn't for the last minute, nothing would get
done. Chris Pratt USIIS Technical
Manager cpratt_at_utah.gov 8/25/2010
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IT Project Management Tools Available for Use at
the Utah Dept. of Health

• Changepoint
• RedMine
• Microsoft Project
• PHAccess Wiki

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ChangepointIT Portfolio Management

• An enterprise solution which tries to manage
  everything related to an IT initiative.
• Portfolio Management
• Department goals, Project management, Activities
  or tasks
• Resource Management
• IT Staff, Time Sheets, Expenses, Billing Accounts
• Contacts
• Knowledge Search

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ChangepointIT Portfolio Management

• Purchased by DTS
• Enterprise-wide product
• Currently used for time sheets by all DTS
  employees
• Plans to expand use to other features?

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ChangepointIT Portfolio Management

• Pros
• A single product that does it all
• Web accessible
• Cons
• Works with Windows IE only
• Expensive
• Complicated
• Non-intuitive

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RedmineFlexible Project Management

• A flexible open source project management web
  application written using Ruby on Rails framework
• Has a large following and ample documentation
  online.
• Installed at The Dept. of Health

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RedmineFlexible Project Management

• Features
• Flexible role based access control
• Issue creation via email
• Gantt chart and calendar
• News, documents, and files management
• Feeds and email notifications
• Per project wiki and forums
• Time tracking
• Custom fields

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RedmineFlexible Project Management

• Pros
• Open Source
• Web accessible
• Back-end independent
• Customizable
• Cons
• Could be made more user friendly

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Microsoft Office ProjectBetter Scheduling
organization

• Commonly used for its project schedule features
• Quickly and easily create a project schedule and
  assign tasks to staff
• Microsoft also offers Project Server and Project
  Portfolio Server for more comprehensive project
  and portfolio management.

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Microsoft Office ProjectBetter Scheduling
organization

• Pros
• Easy to use
• Clear and well organized information
• Gantt charts
• Cons
• Low on features
• More difficult to share between users

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PHAccessA Custom UDOH Solution

• An evolving UDOH IT tool integrating project
  management into a simple project
  tracking/management web application
• Developed in-house by Jon Reid
• Written in PHP, using a MySQL backend
• Feature enhancements driven by UDOH personnel
• Https//health.utah.gov/phaccess

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PHAccessA Custom UDOH Solution

• Pros
• UMD authentication
• Highly customizable
• Clear user interface
• Web accessible
• Cons
• Low on features

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Warning dates in the calendar are closer than
you think.