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Equipment

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Equipment & Operational Safety Standards Overview (Chapter 14-90 FAC) 17th Annual Transportation Disadvantaged Training and Technology Conference – PowerPoint PPT presentation

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Title: Equipment


1
Equipment Operational Safety Standards
Overview (Chapter 14-90 FAC) 17th Annual
Transportation Disadvantaged Training and
Technology Conference August 19, 2009
2
Overview of Session
  • Four Major Goals
  • Overview of Chapter 14-90 (FAC)
  • System Safety Program Plan Requirements
  • Security Program Plan Requirements
  • Pre/Post Trip Inspection Process
  • Respond to Related Questions

3
Rule 14-90 Sections
  • 14-90.002 -- Definitions
  • 14-90.004 -- Bus Transit System Operational
    Standards
  • 14-90.0041 -- Medical Examinations for Bus
    Transit System Drivers
  • 14-90.006 -- Operational and Driving
    Requirements
  • 14-90.007 -- Vehicle Equipment Standards and
    Procurement Criteria
  • 14-90.009 -- Bus Safety Inspections
  • 14-90.010 -- Certification
  • 14-90.012 -- Safety and Security Inspections and
    Reviews

4
System Safety Program Plan
  • Describes Policies, Procedures and Requirements
  • Followed by management, maintenance and operators
  • Provides a safe and secure environment for
    employees and the general public
  • Integrates the transit system safety activities
    into a coordinated adopted document which defines
    and describes the agency safety program
  • Tool to measure accountability for safety

5
SSPP Elements
  • Safety Policy Statement
  • Authority Statement
  • Purpose Statement
  • Goals and Objectives
  • System Description
  • Organizational Structure
  • Program Elements
  • Program Maintenance

6
Elements
  • Safety Policy Statement/Purpose
  • Addresses the intent of the SSPP and defines why
    it is being written.
  • Establishes the safety philosophy of the whole
    organization and provides the means for
    implementation

7
Elements
  • Authority Statement
  • Clearly defines the authority for establishing
    and implementing the SSPP and how the authority
    has been delegated through the organization.
  • Safety is the number one priority of Agency
    Name. In support of that goal, the primary
    importance of the System Safety Program Plan
    policies and procedures is the reduction of
    accidents and injuries to transit customers,
    employees and the general public. Safety is a
    shared responsibility between system management
    and employees.

8
Elements
  • Goals and Objectives
  • Goals establishes levels of responsibility and
    accountability, and methods of documentation for
    the organization.
  • Objectives are the working elements of the SSPP,
    the means by which identified goals are achieved.
    Objectives are to be specific, clearly defined,
    measurable and provide a framework of day to day
    activities that are in place

9
Elements
  • System Description
  • Describes the history and current service
    provided by Transit System
  • Organizational Structure
  • Organizational Chart of the Transit Systems
    Structure

10
Elements
  • Program Maintenance
  • SSPP should contain a statement that identifies
    the process to annually review and update of the
    SSPP.
  • Annual safety and security certification letter
    for prior year

11
Hazard Assessment
  • SSPP include a hazard identification and
    resolution process to be used by employees.
  • Policy Statement- that states how hazards are
    identified and resolved in a manner acceptable to
    general management.

12
Core Safety Elements
  • Driver/Employee Selection
  • Driver/Employee Training
  • Vehicle Maintenance
  • Drug Alcohol Programs
  • Safety Data Acquisition and Analysis
  • Security

13
Driver/Employee Selection
  • Policies and statements addressing issues related
    to driver and employee selection.
  • Job descriptions
  • Driver licensing requirements
  • Driver and criminal background checks
  • Physical requirements
  • Drug and Alcohol

14
Driver/Employee Training
  • Basic operations and maneuvering
  • Bus equipment familiarization
  • Boarding and alighting
  • Operation of wheelchair lifts
  • Driving conditions
  • Defensive driving
  • Passenger assistance and securement
  • Handling of emergencies and security threats
  • Communication
  • Pre-Trip Activities, including vehicle inspection

15
Vehicle Maintenance
  • Maintenance Plan
  • Procedures for preventive and routine maintenance
  • Data Analysis (Recording and tracking system for
    inspections, maintenance, lubrication intervals
    with date and mileage
  • Pre-Trip Inspection

16
Drug Alcohol Programs
  • Drug Free Workplace Policy Statement
  • Drug Free Workplace Act Title 49, CFR part 29
  • Substance Abuse Management and Testing Program
  • 49CFFR part 40 and 655

17
Safety Data Acquisition and Analysis
  • Written policy or procedure (s) for any event
    involving a bus or on transit property
  • Investigations are done for
  • A fatality or individual confirmed dead within 30
    day of an event
  • Injuries involving medical treatment away from
    the scene for two or more individuals
  • Evacuation of the bus

18
Safety Data Acquisition and Analysis
  • Events are investigated and documented in a final
    report.
  • Description of investigation activities
  • Identified causal factors
  • Corrective actions
  • Schedule of implementation of corrective actions

19
Bus Incident Reporting, Tracking and Analysis
System
Available for download on the Bus Safety Resource
Guide under Core Element- Safety Data Acquisition
Analysis.
20
Security Program Plan (SPP)
21
The Security Program Plan
  • A Security Program Plan (SPP) is a template for
    producing a transit agency security plan.
  • Includes documents, responsibilities, training
    assignments, and related materials.
  • Uses an all hazards frameworkan approach
    flexible enough to be applied more than one type
    of event or situation

22
Security Emergency Preparedness Your Areas of
Prime Responsibilities
  • Prevent incidents within control and
    responsibility of transit system
  • Respond to situations and events, mitigate loss,
    protect passengers, personnel and critical assets
  • Support community response with equipment and
    capabilities
  • Recover from major events with available
    resources and programs

23
Introduction to SPP Process
24
The SPP Process
  • Five steps
  • Recognize the Need
  • Establish Policies
  • Determine Organization, Roles, and
    Responsibilities
  • Prepare Countermeasures
  • Maintain Plan

25
Overview of Section 1 Defining the Plan
  • ? What does SPP do?
  • ? When is SPP activated?
  • ? What are the agencys basic assumptions?

26
Section 1 Establish Policies
  • Purpose of the Security Program Plan (SPP)
  • Situations covered by the SPP
  • Statements of Belief and Limitations

27
Purpose of the Security Program Plan
  • set out Your Community Transits procedures
    for maintaining a safe and secure operations and
    service environment for passengers, employees and
    volunteers, and the surrounding community.


28
The Inventory Step
  • What is possible?
  • What could happen and what is the impact?
  • What are reasonable policies for our organization?

29
What is Possible?
  • Security Incidents
  • Vandalism/Graffiti, Theft/Burglaries,
  • Assault, Disruptive Behavior, Trespassing
  • Severe Weather
  • Floods, Windstorms/Hurricanes, Tornadoes,
    Thunderstorms, Wildfire
  •  

30
What is Possible?
  • Man-Made Emergencies
  • Terrorism, Acts of Extreme Violence, National
    Emergency, Weapons of Mass Destruction (WMD)
  •  
  • Technological Hazards
  • Hazardous Materials, Accidents, Radiological
    Emergencies, Transportation Accidents  

31
What Is Possible?
  • Energy-Related Hazards and Energy
    Shortages/Outages
  • Natural Gas/ Petroleum/ Electrical Transmission
    Power Shortages Outages
  • Energy Food Shortages
  • Water Shortages
  • Other
  • Evacuations through Service Area 

32
Overview of Section 2 Organization, Roles and
Responsibilities
  • ? Who does what?
  • ? What if the responsible party is unavailable?
  • ? How do I contact the right person?

33
Section 2 Organization, Roles, and
Responsibilities of Agencies and Personnel
  • Responsibilities
  • Continuity of services
  • Contact information

34
Responsibilities
  • Who does what, when?
  • Not limited to your agency personnel
  • A comprehensive statement of all relevant
    personnel in your area
  • What agencies will you need to involve in
    preparing your SPP?
  • Who currently leads any county-declared emergency
    in your home area?

35
Continuity of Services
  • Lines of Authority/Responsibilities
  • Backup Facilities
  • Backup Records
  • Succession of Personnel

36
Lines of Authority/Responsibility
  • Who directs activity at each level operations,
    communications, management, etc.
  • Who interacts with EOC?
  • How does the line of authority change with
    activity directed by the EOC?

37
Backup Facilities
  • What are some considerations when selecting a
    backup facility?

38
Backup Records
  • What are your essential records and what problems
    do you anticipate in establishing backup records?

39
Succession of Personnel
  • What are two possible uses of a list of
    succession?
  • What would be some criteria for succession?

40
Contact Information
  • How often should the contact list be revisited
    and updated?
  • Who should be responsible for updates?
  • What procedures could you put in place to update
    the contact list?
  • Electronic versus paper records?
  • Who should contact list be sent to?

41
Overview of Section 3 Countermeasures and
Strategies
  • Menu of policies and procedures
  • Use expert guidance and other agency experience
  • Ready to implement (fill-in format, but can be
    tailored to agency needs)
  • Divided into categories by type of countermeasure

42
Section 3 Countermeasures and Strategies
  • Prevention
  • Mitigation
  • Preparedness
  • Response
  • Recovery

43
Prevention
  • Take actions to reduce the likelihood that an
    event will occur
  • What could this include?

44
Prevention
  • Drivers Vehicle Checklist
  • Mechanics Vehicle Checklist
  • Employee Badge Policy
  • Visitor Badge Policy
  • Vehicle Key Policy
  • Facility Keys
  • Securing Vehicles During the Shift

45
Prevention
  1. Securing Vehicles at the End of the Shift
  2. Securing the Facility
  3. Route Maintenance Issues
  4. Prohibited Items on the Bus
  5. Shipping and Receiving Security Policies
  6. Petty Cash Use Policy

46
Prevention
  1. Fare Evasion Policy
  2. Screening New Employees
  3. Workplace Conflict Resolution Process
  4. Bullying Policy
  5. Hazard Reporting

47
Prevention
  1. Communication with Passengers
  2. Security System Ready and Up to Date
  3. Review of Bus Stops for Safety and Security
  4. Update SPP
  5. Include Security Design Considerations into New
    Building Construction/Selection

48
Mitigation A Working Definition
  • Actions you take to reduce the asset loss or
    human consequences of an event.

49
Preparedness A Working Definition
  • Actions you take to anticipate and minimize the
    impacts of events.
  • Planning measures taken to ensure reactions to
    events are efficient and effective.

50
Preparedness
  • Which activities do you already engage in?

51
Preparedness
  1. On-board Emergency Supplies
  2. Supervisors Role in Security/Emergency
    Management
  3. Mechanics Role in Security/Emergency Management
  4. Dispatchers Role in Security/Emergency
    Management
  5. Policy for Backing up Computers
  6. Policy for Storage of Computer Backup Data at an
    Off-site Location

52
Preparedness
  1. Policy for Storage of Key Agency Documents at an
    Off-site Location
  2. Policy for Understanding Local Threats
  3. Security System Upgrades
  4. Fiscal Security Planning
  5. Test Fire Alarms, Fire Suppression Equipment, and
    Smoke Detectors
  6. Electric Power Backup
  7. Conduct Agency Emergency Response Drills

53
Preparedness
  • Participate In Local/Regional Drills
  • Mutual Aid Agreement with Law Enforcement
  • Mutual Aid Agreement with Fire Department
  • Mutual Aid Agreement with Emergency Medical
    Services (EMS)
  • Mutual Aid Agreements with Emergency Planning
    Organization

54
Preparedness
  1. Mutual Aid Agreements with Others
  2. General Manager and/senior level management take
    NIMS on-line training
  3. New Employee Training on Security Awareness
  4. Disciplinary Actions of Employees Who Are
    Potential Threats to the Agency
  5. Policy for Processing Homeland Security or FTA
    Alerts
  6. Emergency Service Changes
  7. Facilities Inspections at Elevated Alert Levels

55
Response A Working Definition
  • Those activities you take to react to events

56
Response
  • What is the central theme of all the response
    activities?
  • COMMUNICATION
  • What do you need to do to make sure that theme is
    advanced at your agency?

57
Response
  • Which response activities do you already have in
    place?
  • Rate each activity with regard to your resources
    as easy or hard.

58
Response
  • Policy for Requesting Agency Assistance for
    Security Incidents and Other Hazards
  • Evaluating and Managing Suspicious Activities
  • Evaluating Suspicious Substances or Packages
  • Handling a Suspicious Package,
  • Device, or Substance

59
Response
  • Radio Usage Policy
  • Cell Phone Policy
  • Aborting or Changing Route Due to a Hazard
  • Policy for Filing an Incident Report
  • Notification of Emergency
  • Bomb Threat Checklist
  • Checklist to Use When Contacted by the Designated
    Local Emergency Manager

60
Response
  • Normal Hours Emergency Response Policy
  • After Hours Emergency Response Policy
  • Mobilization Resource List
  • Emergency Press Release
  • Evacuation Procedures
  • Policy for Requesting Outside Assistance for
    Security Incidents and Other Hazards
  • Short-Term Response
  • Emergency Escape Procedures and Routes

61
Response Activities
  • When selecting emergency drop points what should
    you consider?

62
Response Activities
  • Radio Use How would you assess your current
    radio use?
  • If you do not use 2-Way radios, what are your
    plans for communicating when needed?

63
Recovery A Working Definition
  • Actions you take to get things back to normal

64
Recovery A Working Definition
  • Review Insurance Policies
  • Review SPP
  • Review Backup Location Plan
  • Cleanup/Inspection
  • Documentation of Vehicle Use, Staff Hours, Other
    Equipment Utilization
  • Evaluation Response
  • Oversee Recovery/Restoration

65
Overview of Section 4 Plan Maintenance
  • ? When should the plan be reviewed?
  • ? How should it be updated?
  • ? Who should get a copy?

66
Section 4 Plan Maintenance
  • Review and Changes
  • Assessment Checklist
  • Distribution

67
Review and Changes
  • The SPP must be reviewed and updated at least
    once a year, but which elements should be
    reviewed more frequently?
  • What would cause you to revise your SPP?
  • How will you insure that the SPP is coordinated
    with all your policies?

It is a bad plan that admits of no
modification. -Publius Syrus (42 BC)
68
Assessment
  • Review FTA Top 20 Security Program Action Items
    for Transit Agencies
  • (go to www.cutr.usf.edu/bussafety)
  • www.cutr.usf.edu/bussafety For other resources
    to assist in performing assessments

69
Distribution
  • Who in your organization should receive a copy of
    the SPP document?
  • Who outside of your organization should receive a
    copy of the SPP?

70
Not Difficult Requires Due Care Other
Considerations
71
Budget Considerations
  • In developing the SPP, the agency should ask the
    following questions
  • How much money is available, both in the short
    and long term, to fund physical protection,
    training, and preparedness enhancements?
  • Are additional funding sources available from
    federal, state, local, and/or private sources?
  • Is there a process for accounting for emergency
    response cost by the agency?

72
Summary and Review
  • For what areas of the SPP do you feel you need
    more assistance or background material?
  • Additional resources available on
    www.cutr.usf.edu/bussafety

73
System Safety Security Resources
  • Transit agencies are encouraged to seek help
  • Law enforcement
  • Local emergency managers
  • State EOC and local EOC
  • Review State and regional plans
  • Reference materials (such as FEMA How-To guides)
  • Work with other transit agencies
  • Transit Bus Safety Resource Guide
  • Toolbox for Promoting Bus Safety and Security
    Programs in Your State
  • Various website resources (detailed on next
    slide)

74
Resources
  • Transit Security Reference Resource
  • www.cutr.usf.edu/security
  • CUTR Safety/Security Website
  • www.cutr.usf.edu/bussafety
  • Substance Abuse Management Resource Site
  • www.cutr.usf.edu/byrnessamsite
  • Department of Homeland Security
  • www.ready.gov
  • Federal Emergency Management Agency
  • www.fema.gov
  • American Red Cross
  • www.redcross.org

75

Transit Bus Safety Resource Guide
  • Funded by FDOT, in partnership with MTAP to
    assist states and transit systems in development
    of bus system safety program.
  • Resource for State Departments of Transportation
    and transit systems of any size in developing bus
    safety and security programs.
  • Materials are
  • Scalable
  • Can be used as outlines, models and templates
  • www.cutr.usf.edu/bussafety

76
Transit Bus Safety Resource Guide
  • The web site provides resource material on
  • Safety Policies Plans
  • Driver/Employee Selection and Training
  • Vehicle Maintenance
  • Drug and Alcohol Abuse programs
  • Safety Data Acquisition and Analysis
  • Security
  • Best Practices
  • Transit Insurance Pools
  • State Legislation
  • Training Assistance

77
Toolbox for Promoting the Bus Safety and Security
Program in Your State Training Curriculum for
Implementation
www.cutr.usf.edu/bussafety
78
Toolbox for Promoting the Bus Safety and Security
Program in Your State Training Curriculum for
Implementation
  • Funding provided by NCHRP Project 20-65 (02)
  • - Support from AASHTO SCOPT and the SCOPT
    Safety and Security Taskforce
  • Linked to Transit Bus Safety Resource Guide web
    site
  • Basic steps and the core elements needed in
    developing a System Safety Program Plan (SSPP).
  • Provides examples of how different agencies of
    various sizes incorporate the core elements into
    their system safety plan.
  • Uses the Transit Bus Safety Resource Guide to
    provides resources and examples on developing and
    implementing a bus system safety program plan.

79
Transit Security Reference Resource Website
www.cutr.usf.edu/security
80
  • Reports - APTA, AASHTO, CTAA, TSI,FTA, FEMA, FBI,
    GSA, GAO, EPA, AFT other federal agencies.
  • Tools - Emergency preparedness/response plans
  • Best Practices 6 Case studies from the report
  • Organizations - Links to on-line resources
    involved in national security, weapons of mass
    destruction and chemical, biological,
    radiological or nuclear attacks.
  • Federal Government Agencies,
  • Public Transportation Organizations
  • Think Tanks
  • Other National Organizations

81
Substance Abuse Management Resource Site
  • Quick reference tool that provides
    information for FTA covered employers to aid
    in implementation of required drug and alcohol
    testing programs. 
  • Training materials, regulatory
    guidance, forms, and toolkits are available for
    download
  • Links to websites and being training offered

http//www.cutr.usf.edu/byrnessamsite
82
Resources
  • Transportation Research Board
  • www.trb.org
  • Federal Transit Administration www.fta.dot.gov
  • Volpe Center
  • www.transit-safety.volpe.dot.gov

83
THANK YOU! QUESTIONS ???
  • Center for Urban Transportation Research
  • University of South Florida
  • 813-974-3120
  • Contact Information
  • Ed Bart bart_at_cutr.usf.edu
  • Hank Cusack cusack_at_cutr.usf.edu
  • Jay Goodwill jaygoodwill_at_cutr.usf.edu
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