Web Time Entry (WTE) and Web Leave Reporting (WLR)

1
Web Time Entry (WTE) and Web Leave Reporting (WLR)

• Accessible through Webraider.ttuhsc.edu

2
Whats the Difference between WTE and WLR?

• Web Time Entry (WTE) Nonexempts report their
  time worked and leave taken via electronic
  timesheet
• Web Leave Reporting (WLR) Exempts report only
  their leave taken via electronic leave report

3
Exempt Leave Preiod and Pay Date
Group Deadline Period
Leave Period end of next month 1st end of month

Pay Day See Calendar for ePAF deadline 1st of the following month (includes longevity for prior month and all deductions)
4
Whats in It for You?

• 24/7 Access of your leave report from anywhere
  with internet access through the webraider portal
• Check time balances online
• Check status of your leave report
• View and print past leave reports up to 6 months
• Fill out leave report quickly with automatic
  calculations
• Add comments to your leave report to aid
  supervisor communications
• Leave Balances are updated when final approver
  approves leave report

5
Benefit to the Approver(s)

• Monitor and control the processing of your
  employees leave reports at your finger tips
• Quickly review and approve your employees leave
  reports
• Include comments on leave reports
• Can make correction on behalf of the employee to
  meet deadlines
• YOU dont have to verify the math!
• YOU dont have to sign every leave report and
  its one less piece of paper to handle
• If you return a leave report to an employee for
  correction, YOU know exactly where you can find
  it again!

6
Employees Responsibilities

1. Record your leave accurately
2. Coordinate to report your leave taken accurately
   with adequate time for you to enter and submit
   and your approvers to complete their approvals
   prior to deadline
3. Check your leave balances to verify availability
   of hours claimed
4. Make sure you select the correct leave period
   before opening your leave report
5. Use appropriate Leave Codes
6. Add comments to your leave report to document any
   variations and/or changes to your normal work
   schedule
7. Review your leave report for processing before
   submitting it for approval
8. Submit your leave report within deadline
   coordinated with approvers and within Payrolls
   Deadline

7
Approvers Responsibilities

• Coordinate with and verify that all employees
  have submitted their leave reports that provides
  time for accurate entry and review for employee
  and the approver levels within the Deadline
  provided by Payroll.
• Review all submitted leave reports in detail
• Return leave reports with errors to employees for
  correction if time permits
• Add comments to document changes you may make to
  a submitted leave report
• Approve all leave reports prior to Payroll
  Deadline
• Designate at least one Proxy to perform your
  responsibilities as a back-up or be prepared to
  approve from anywhere when circumstances arise
• The Approver is the FINAL chance to find and fix
  errors!

8
Payrolls Responsibilities

• Facilitate the correction of leave reports and
  leave balances
• Administer the processing leave data from WLR
  into Banner
• Provide Payroll Help Desk Support for questions,
  routing queue issues, access problems, and
  timesheet extraction support
• Process leave balance corrections

9
What Ifs?

• What if I cannot access my leave report for this
  pay period? Contact Payrolls Help Desk.
• What if I enter leave that I did not have in my
  balances? Your no paid leave balance will
  collect hours not covered and payroll will update
  the next months paycheck or leave balances
  accordingly.
• What if I forget to turn in my leave report
  within Payrolls Deadline? You would need to
  contact Payroll on a manual process to submit
  accordingly.
• Questions? Review My Employee Guide to WLR or
  contact Payrolls webmaster.payroll_at_ttu.edu .