Title: Partnering for Systems Improvement: The Role of Public Health Institutes
1- Partnering for Systems Improvement The Role of
Public Health Institutes - in Quality Improvement and Accreditation
Call in Number (800) 504-8071 Code 3019823
December 4, 2008
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3- Partnering for Systems Improvement The Role of
Public Health Institutes - in Quality Improvement and Accreditation
- December 4, 2008
4Background on NNPHI
- Established in 2001 to enhance the capacity of
the nations public health institutes - Vision Fostering Innovations in Health
- Mission To promote multi-sector activities
resulting in measurable improvements of public
health structures, systems and outcomes
5NNPHI Members
visit www.nnphi.org for links to members websites
6Attributes of PHIs
- Complement governmental public health system
- Convene multi-sector partners
- Support health systems change and improvement
- Source of reliable health information
- Nimble - able to leverage new resources
- Rework boundaries and form creative
- alliances
7Competencies of Public Health Institutes
- Population-based health programs
- Health policy development
- Training/Technical assistance
- Research and evaluation
- Health informatics
- Fiscal/administrative management
- Social marketing / health communications
8NNPHI Programs
- Member Services
- Fostering Emerging Institutes
- National Programs (PHLS and NPHPSP)
- Multi-State Projects
- BT Collaborative
- Preparedness Modeling Collaborative
- Multi-State Learning Collaborative Lead States
in Public Health Quality Improvement
9Brief History of Accreditation and QI in Public
Health
- 2003 IOM Report called for a national committee
to examine the benefits of accrediting public
health departments - 2005 - 2006 Exploring Accreditation Project
- 2007 Public Health Accreditation Board
established - 2011 Projected launch of National Voluntary
Accreditation Program
10What is NNPHI doing to support accreditation QI?
- Co-coordinate NPHPSP partnership and promote use
of NPHPSP - Manage the Multi-State Learning Collaborative
Lead States in Public Health Quality Improvement
Project - Recently supported Public Health System Research
Grants on Accreditation
11Why is NNPHI involved in QI and Accreditation?
- Session at 2005 NNPHI Conference and additional
collaboration with PHIs identified that PHIs are
working in partnership with state and local
public health agencies to support their efforts
to - Assess performance
- Prepare for accreditation
- Create a culture of quality improvement
-
12How are the institutes partnering and
collaborating with local, state and national
partners to prepare for accreditation and conduct
quality improvement?
13Supporting Use of NPHPSP
- Institutes in New Hampshire, Maine, Texas and
Illinois have supported the completion of state
and local NPHPSP instruments by providing the
following types of support - Orientation to public health and the assessment
process - Facilitation of assessment and priority setting
sessions - Analysis and presentation support
- Assistance in writing public health improvement
plans
14Supporting Accreditation Related Efforts
- Illinois
- Kansas
- Florida
- Michigan
- Missouri
- New Hampshire
- North Carolina
- Oklahoma
- Wisconsin
15Convening stakeholders and building momentum for
accreditation
- Illinois Public Health Institute staffs the
Illinois Accreditation Task Force (IATF) - Goal improve the performance of local health
departments in Illinois through accreditation
strategies and quality improvement activities. - IATF Members includes the Departments of Public
Health and Human Services, SACCHOs, IL
Association of Boards of Health, UIC, IPHA - Careful process of building will for
accreditation at the local and state level
16Conducting research and evaluation of
accreditation and quality improvement
- Missouri Institute of Community Health
- Annual evaluation of Missouris voluntary
accreditation program for local health
departments - Michigan Public Health Institute
- Research Examining the Costs of Preparing and
Applying for Accreditation Developing Cost
Measures - North Carolina Institute of Public Health
- Evaluation of NC Local Public Health
Accreditation - Research on Incentives for Public Health
Accreditation - Research on Public Health Quality Improvement
Initiatives
17Participating in PHAB Workgroups
- Assessment Process
- Janet Canavese (Missouri)
- David Stone (North Carolina)
- Equivalency
- Rachel Stevens (North Carolina)
- Research and Evaluation
- Mary Davis (North Carolina)
- Laura Landrum (Illinois)
18Creating tools and resources to help agencies
prepare and conduct QI
- NC Roadmap
- Michigan QI Guidebook
19Creating a quality improvement culture and field
of practice
- Organizing large and small group QI training
sessions - Managing and providing technical assistance for
QI projects
20Communicating and Spreading QI Findings
- MPHI and KHI created storyboards that describe
each step of the QI process - KHI worked with local partners to share QI
project findings with policy makers
21Why is NNPHI involved in QI and Accreditation?
Revisited
- Fits with our strategy to collaborate with
members and systems partners in effort to advance
public health - Feedback/Recommendations for the Exploring
Accreditation Steering Committee - NNPHI supports a national voluntary
accreditation system it the system is able to
incorporate a strong focus on technical
assistance supporting continuous quality /
performance improvement efforts - Commitment to innovation in health
22Roles of PHIs in QI and Accreditation
- Examples from the Field
- New Hampshire
- North Carolina
- Kansas
- Michigan
23Improving the Publics Health in New Hampshire
- A Partnership of the
- Community Health Institute and
- the NH Division of Public Health Services
- December 4, 2008
24Our Partnership- DPHS/CHI
- Community Health Institute (CHI)
- Established in 1995 by JSI Research and Training
Institute (JSI), in partnership with the NH
Department of HHS RWJ Foundation - Provide community-based providers with expertise
and resources to strengthen New Hampshire's
health care system - Works with health departments, health care
providers and organizations, community
organizations, and foundations - Work with DPHS as contractor, partner, fiscal
agent
25MLC preparing for accreditation, measuring
performance, learning collaboratives
CHI
Technical Assistance to local networks for
performance assessment and improvement
Performance Based Contracting
Performance Improvement
CHI
DPHS
National Public Health Performance Standards
Assessment and Planning
Public Health Improvement Team
DPHS
DPHS
26And now, a brief word about local assessment the
NH Context
- Each of New Hampshires 234 cities and towns are
statutorily required to have a health officer - Together with the local administrative body, the
health officer constitutes the local health board - Approximately 25 of New Hampshire towns rely on
volunteer health officers many others utilize
code enforcement officers - Only five New Hampshire communities maintain
public health departments (2 comprehensive) no
county health departments - We have been working slowly to strengthen our
local public health infrastructure
27Strengthening the Public Health System-Locally
- In 2001, NH began funding 4 local public health
demonstration programs through the RWJF Turning
Point Program. - The Community Health Institute assisted
communities in the measurement of system capacity
and performance built into the demonstration
effort from the beginning as part of the local
evaluation adapted Turnock-Miller 20 questions
instrument. - By 2005, the initiative grew to include 14 local
public health partnerships covering 70 of the NH
population. - Assessment activities continued to be a
fundamental program expectation graduated to use
of NPHPS local performance assessment instrument
and the creation of community public health
performance improvement plans
28Strengthening the Public Health System-Statewide
- Assessment of the National Public Health
Performance Standards - 2005 led by DPHS - 110 public health stakeholders participated
attendance - Led to the development of 6 strategic priority
areas with work groups and action plans combined
into a statewide action plan for the public
health system - DPHS staffs the legislatively created Public
Health Services Improvement Council CHI is a
council member - CHI leads one workgroup Mobilizing Community
Partnerships sits on other work groups
292007 Quality Improvement Activities for MLC-2
- Articulate measures to monitor improvement for
New Hampshires performance on our 6 strategic
priorities and others - Develop automated data collection, storage and
reporting processes for the 6 strategic
priorities and other performance measures - Improve the quality of public health practice
using existing standards to create a tiered
approach to credentialing/ accreditation of local
public health professionals
30(No Transcript)
31MLC-3Lead States in Public Health Quality
Improvement
- To bring state and local stakeholders to together
in a community of practice to - Prepare local and state health departments for
national accreditation contribute to the
development of national voluntary accreditation - Advance application of QI methods that result in
specific measurable improvements, and
institutionalization of QI practice in public
health
32MLC-3 Goals
- Facilitate development and improvement of local
public health agencies and systems through
application of collaborative, evidence-based
quality improvement processes - Prepare the State Health Department for voluntary
accreditation by piloting national accreditation
standards and institutionalizing enhanced quality
improvement processes - Incorporate national accreditation standards and
assessment activities within the cycle of
performance management and quality improvement at
the local level - Create quality improvement mini-collaboratives
working toward linking public health capacity to
population health outcomes - Share best practices and lessons learned, and
disseminate findings across the larger public
health community
33Focus on MLC-3 Goal 3
- Incorporate national accreditation standards and
assessment activities within the cycle of
performance management and quality improvement at
the local level - builds directly upon the work of MLC-2
- advances the process of regionalization and
developing regional public health infrastructure
34Public Health Capacity Assessment
- Working with 6 Public Health Regions to capture
the capacity of regional public health systems - Requires information about the contributions of
diverse partners with formal as well as informal
linkages. - ? Modification of NACCHO Self-Assessment Tool to
capture essential characteristics unique to NHs
regional public health systems
35Why participate in these assessments?
The findings from these assessments will provide
the evidence that drives public health policy in
NH. This is a unique and valuable opportunity
to register assets, document need, and learn from
one another about the public health services and
functions that exist in your region.
36Assessment Process
- Identify a lead organization or organizations
for regions in more formative stages of
evolution - Capture perceived contributions of the lead
organization to the greater region - Validate perceived contributions of the lead
organization with regional partners - Capture additional contributions of regional
partners - Capture contributions of the state (Division of
Public health Services, Division of Environmental
Services, Department of Education, etc.)
37Process Part I
- Completed by lead organization
- Occurs at the operational indicators level for
each standard of each Essential Service.
38Process Part II
- Completed by a convened group of regional public
health system partners - Occurs at the standards level for each Essential
Service - Entails answering 3 questions
- Does the group concur with the self-assessment of
the lead organization? - Are there additional expertise or services within
the regional public health system (regional
partners)? - How does the State of NH contribute to regional
public health capacity?
39STANDARD I-B Develop relationships with local providers and others in the community who have information on reportable diseases and other conditions of public health interest and facilitate information exchange. STANDARD I-B Develop relationships with local providers and others in the community who have information on reportable diseases and other conditions of public health interest and facilitate information exchange. STANDARD I-B Develop relationships with local providers and others in the community who have information on reportable diseases and other conditions of public health interest and facilitate information exchange. STANDARD I-B Develop relationships with local providers and others in the community who have information on reportable diseases and other conditions of public health interest and facilitate information exchange. STANDARD I-B Develop relationships with local providers and others in the community who have information on reportable diseases and other conditions of public health interest and facilitate information exchange. STANDARD I-B Develop relationships with local providers and others in the community who have information on reportable diseases and other conditions of public health interest and facilitate information exchange.
FOCUS DISEASE REPORTING RELATIONSHIPS MAKE DATA AND INFORMATION FLOW ROUTINE FOCUS DISEASE REPORTING RELATIONSHIPS MAKE DATA AND INFORMATION FLOW ROUTINE FOCUS DISEASE REPORTING RELATIONSHIPS MAKE DATA AND INFORMATION FLOW ROUTINE FOCUS DISEASE REPORTING RELATIONSHIPS MAKE DATA AND INFORMATION FLOW ROUTINE FOCUS DISEASE REPORTING RELATIONSHIPS MAKE DATA AND INFORMATION FLOW ROUTINE FOCUS DISEASE REPORTING RELATIONSHIPS MAKE DATA AND INFORMATION FLOW ROUTINE
Operational Definition Indicators Operational Definition Indicators Operational Definition Indicators Operational Definition Indicators Operational Definition Indicators Operational Definition Indicators
Operational Definition Indicators Score - Lead organization(s) Score - Lead organization(s) Topic Documents and/or Activities That Demonstrate Indicators Have Been Met Documents and/or Activities That Demonstrate Indicators Have Been Met
LHD staff can be contacted at all times. Preparedness A written policy/procedure exists that describes that assures LHD staff can be contacted at all times. A written policy/procedure exists that describes that assures LHD staff can be contacted at all times.
Providers and other appropriate health care system partners are educated and trained in collecting and reporting data to the LHD. Data Record of presentations, evidence of meetings held, conferences organized (e.g. agenda), and/or educational materials distributed to promote provider and other public health system partner to promote knowledge and disease reporting procedures. Record of presentations, evidence of meetings held, conferences organized (e.g. agenda), and/or educational materials distributed to promote provider and other public health system partner to promote knowledge and disease reporting procedures.
LHD uses a quality improvement process between LHD and providers to make it easy for providers to report. Quality Improvement Written quality improvement process available for evaluation of disease reporting between providers and the LHD. Results of evaluation shared and documentation that the process was improved, if needed, based on a quality improvement process. Written quality improvement process available for evaluation of disease reporting between providers and the LHD. Results of evaluation shared and documentation that the process was improved, if needed, based on a quality improvement process.
Health care providers and other public health system partners receive reports and feedback on disease trends and clusters. Communication Has process for organizing data to determine trends and clusters and for providing the information to health care providers and other public health partners. Log of distribution of reports, topics, to whom and any feedback. Has process for organizing data to determine trends and clusters and for providing the information to health care providers and other public health partners. Log of distribution of reports, topics, to whom and any feedback.
Comments regarding regional partners providing services for this focus area Comments regarding regional partners providing services for this focus area Comments regarding regional partners providing services for this focus area Comments regarding regional partners providing services for this focus area Comments regarding regional partners providing services for this focus area Comments regarding regional partners providing services for this focus area
Using the same criteria as the lead organization, score the existence/availability of the regional contribution to local public health capacity for this standard. Using the same criteria as the lead organization, score the existence/availability of the regional contribution to local public health capacity for this standard. Using the same criteria as the lead organization, score the existence/availability of the regional contribution to local public health capacity for this standard. Using the same criteria as the lead organization, score the existence/availability of the regional contribution to local public health capacity for this standard. Using the same criteria as the lead organization, score the existence/availability of the regional contribution to local public health capacity for this standard.
Please rate the adequacy of state planning, staffing, or other resources applied directly at the regional level for this standard 0 insufficient information to rate the contribution 1 insufficient contribution 2 sufficient contribution Please rate the adequacy of state planning, staffing, or other resources applied directly at the regional level for this standard 0 insufficient information to rate the contribution 1 insufficient contribution 2 sufficient contribution Please rate the adequacy of state planning, staffing, or other resources applied directly at the regional level for this standard 0 insufficient information to rate the contribution 1 insufficient contribution 2 sufficient contribution Please rate the adequacy of state planning, staffing, or other resources applied directly at the regional level for this standard 0 insufficient information to rate the contribution 1 insufficient contribution 2 sufficient contribution Please rate the adequacy of state planning, staffing, or other resources applied directly at the regional level for this standard 0 insufficient information to rate the contribution 1 insufficient contribution 2 sufficient contribution
40ESSENTIAL SERVICE I Monitor health status and
understand health issues facing the community
STANDARD I-B Develop relationships with local
providers and others in the community who have
information on reportable diseases and other
conditions of public health interest and
facilitate information exchange. FOCUS DISEASE
REPORTING RELATIONSHIPS
- Staff can be contacted at all times.
- Providers other health care system partners are
educated and trained in collecting and sharing
data among PH system partners.
- Uses a QI process between to make it easy for
providers to report. - Health care providers other PH system partners
receive reports and feedback on disease trends
and clusters.
community health institute
41Scoring Matrices- Lead organization and regional
partners
42Scoring Matrices-State Contribution
- How does the State of NH contribute to regional
public health capacity?
43Continuous Quality Improvement
NACCHO Local Health Department Self-Assessment Tool (Rev.) - Regional Partners Evaluation Tool NACCHO Local Health Department Self-Assessment Tool (Rev.) - Regional Partners Evaluation Tool
1. The pace of the assessment was Too slow Just right Too fast 1 2 2.6 3 4 5 Improved over time
2. The process was Painfully inefficient Extremely efficient Painfully efficient 1 2 3 3.2 4
3. How well did the poster boards keep the process moving? Useless Essential 1 2 3 3.4 4
4. How well did the PowerPoint slides keep the process moving? Useless Essential 1 2 3 3.3 4
6. The scoring methodology was Muddy Crystal Clear 1 2 3 3.3 4
7. Please share which aspect or aspects of this assessment process were most beneficial. Open discussion that was generated , group interaction Clear directions and process support Working the scores out together Slow process Negotiating to consensus PowerPoint, posterboards, and people who came to the meeting 7. Please share which aspect or aspects of this assessment process were most beneficial. Open discussion that was generated , group interaction Clear directions and process support Working the scores out together Slow process Negotiating to consensus PowerPoint, posterboards, and people who came to the meeting
8. Please share your ideas for improving the process. Use survey monkey More diverse/representative group- more participation from region 8. Please share your ideas for improving the process. Use survey monkey More diverse/representative group- more participation from region
44Other Important Details
- Collaboration between CHI and NH Division of
Public Health Services - Tool modification
- Shared facilitation of Regional Partner Process
- Supporting Resources
- Modified NACCHO Tool
- PowerPoint
- Poster boards
- Evaluation tool
- Estimated Time to complete
- Lead Organization - 2-4 hours
- Regional Partners 4-6 hours
45Other collaborative activities
- MLC-3
- Quality Improvement Learning teams addressing
nutrition and activity, links to Healthy Eating
Active Living Initiative - Development of integrated Division of Public
Health outcome measures Reduction of
tobacco-related chronic disease - Re-Assessment of the National Public Health
Performance Standards (2009-2010)
46Next steps
- Continue to assess regional public health
capacity improving the process based on feedback - Phase 1 will be completed by March 2009
- Synthesis of financial and governance assessments
data to inform further progression of
regionalized public health system - Eventually, each of the 15 public health regions
will complete this capacity assessment, as well
as the financial and governance assessments - Data will be analyzed to provide a complete
picture of our public health capacity in each
region, gaps and needs
47Questions
- Jascheim_at_dhhs.state.nh.us
- Joan Ascheim
- Bureau Chief
- NH Division of Public Health Services
- Bureau of Policy and Performance Management
- (603)271-4110
- http//www.dhhs.state.nh.us/DHHS/DPHS/iphnh.htm
- Lea Ayers LaFave
- NH Community Health Institute/JSI
- (603)573-3335
- Lea_ayers-lafave_at_jsi.com
48NC Local Health Department Accreditation and the
Role of the NC Institute for Public Health
49NCLHDA Program Components
- Self-Assessment by the Agency
- Site Visit
- Board Adjudication
50Accreditation Process
- The Accreditation Administrator notifies health
departments - 90 days to submit the Health Department
Self-Assessment Instrument - The Site Visit Team reviews the Self -Assessment,
visits the health department and completes report - The Accreditation Board meets and hears the
report, granting a status of Accredited or
Conditionally Accredited
51Health Department Self-Assessment Instrument
Standard 1 Agency Core Functions and
Essential Services (CFES) Standard 2
Facilities and Administrative Services (FAS)
Standard 3 Board of Health / Governance 41
benchmarks and 148 related activities
52Role of the NCIPH
- Serves as the Administrator of the NCLHDA program
- Direct and Oversee the Program
- By Statute, the Accreditation Board is housed
within the NCIPH
53Accreditation Partners
- NC Institute for Public Health
- NC Division of Public Health
- NC Association of Local Health Directors
- Partnerships continue with Board membership
54History - Where have we been?
- Work began on Accreditation in 2001-2002 with a
joint NCALHD, DPH, NCIPH committee - First standards were piloted in 6 local health
departments - Revised tool - pilot II with 4 local health
departments - Legislation to make system mandatory with 8 years
for all to be accredited - Commission for Health Services to adopt rules
- Temporary Rules adopted in December, 2006
- Rules final in August, 2007
55Where are we now?
- 40 Accredited Local Health Departments as of
October 24, 2008 - 4 more will go before Board on December 19, 2008
56Accredited Health Departments
Health Departments participating in FY 2009
Health Departments participating in FY 2010
Health Departments participating in FY 2011
Health Departments proposed for FY 2012
http//nciph.sph.unc.edu/accred/
Health Departments proposed for FY 2013
57Other Support from NCIPH
- Technical Assistance
- Program Evaluation
- Consultation Agency Assessment
- Strategic Planning
- Workforce Development Training
- Maintain Firewall Between Accreditation Other
Services
58NCIPH Support for National Accreditation
- Accreditation Road Map
- Research on incentives to encourage participation
- ASTHO toolkit
- PHAB Workgroups
59Institute Opportunities
Convene Partners
FILL Gaps
Translate Process
PROVIDE TA
60Questions?
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61Greater than the sum of its parts Challenges and
growth of alliances in the Land of Oz
- Gianfranco Pezzino, M.D., M.P.H.
- Kansas Health Institute
62Outline
- Who we (KHI) are
- What is the KS environment like?
- What about accreditation?
- Lessons learned
63KHI Basics
- Private, non-profit, 501(c)(3)
- Annual operating budget of 2.4 million
- Kansas Health Foundation core funding
- Additional 4 million in grants since 1999
- Half of grant revenue flows through to other
research partners - 20 full-time positions
- Use of experts/consultants ad hoc
64Kansas Local Health DepartmentsPopulation Served
50,000
10 LHDs w/ gt50,000 people (63 of pop.)
lt
26
7
4
6515 Regions, 103/105 counties
66Alliances The broader Public Health System
KS Dept. of Health and Environment
KS Association of LHDs
KS Health Institute
University of Kansas Medical Center
Local
Region
67Alliances The MLC-3 project
KS Dept. of Health and Environment
KS Health Institute
KS Association of LHDs
- Solicit proposal for QI projects
- Contract with regions
University of Kansas Medical Center
Curriculum, faculty, C.E.
Provide teams for mini-collaboratives
Local
Region
68What about accreditation?
69Some Issues Around Accreditation in a Rural State
- KS public health universe is very diverse
- How to define common levels of standards for LHDs
with diverse capacity - Minimum common denominator?
- Technical assistance to weak sites?
- Multiple tiers of accreditation?
70Focus on Standards and Performance Management
- Everyone, no matter where they live, should
reasonably expect the local health department to
meet certain standards - Define the standards, then discuss how each LHD
can get there - Establish performance management system to
monitor progress towards standards
71Focus on Standards and Performance Management
- Everyone, no matter where they live, should
reasonably expect the local health department to
meet certain standards - Define the standards, then discuss how each LHD
can get there - Establish performance management system to
monitor progress towards standards
- ? READY FOR ACCREDITATION!
72Performance Management in Kansas Related
Projects
1
2
4
3
73Role for KHI
- Increase capacity in state for applied research,
assessment, evaluation, technical assistance - Independent, authoritative entity
- Credible voice
- Mediate among competing needs and resources of
other partners - More flexible structure than government agencies
- Manage some projects on behalf of all partners
74Lessons Learned
- The Blessing
- K.H.I. is not in charge
- The Curse
- K.H.I. is not in charge
- The Solution
- It takes patience, time and consensus building
- Personal relations are paramount
75Healthier Kansans through informed decisions
76Embracing Quality in Local Public Health
Michigans Quality Improvement Guidebook
- Michigan Public Health Institute
- - Kanchan Lota, MPH - Julia
Heany, PhD.
http//www.accreditation.localhealth.net/
77Michigan Local Public Health Accreditation
Program Partners
MDCH
MDA
MDEQ
Accreditation Program
LHDs
MPHI
78 Embracing Quality in Local Public Health
Michigans Quality Improvement Guidebook
http//www.accreditation.localhealth.net/
79Guidebook Content and Structure
- Overview of the PDSA approach to Quality
Improvement (QI) - Sections on
- Customers Stakeholders
- The Importance of Data
- Writing an Aim Statement
- QI Tools PH Measures of Improvement
- PH Example of PDSA
- Storyboards Case Studies from the 4 MLC-2 QI
projects at the Local Health Departments - Program Evaluation, QI Resources, More
80Why Develop a QI Guidebook for Public Health?
Addressing an ABSENCE in the Marketplace!
81Coordination Coordination Coordination!
- Managed entire process from development to
completion - Set up meetings
- Tracked content development
- Ensured deadlines were being met
- All graphics
- Formatting
- Final edits
- Publishing
82The Road to Quality
The road to quality is never smooth, but its
the only one that leads to long-term
success. -Author unknown
83Embracing Quality in Local Public Health
Michigans Quality Improvement Guidebook
- Lessons Learned
- Public health application
- Provide resources
- Build on relationships
- Facilitate collaborations
- Share successes
http//www.accreditation.localhealth.net/
84Questions?
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85Thank You!