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Thank You Notes in the Workplace

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Thank You Notes in the Workplace A Guide for Professional Etiquette Georgia CTAE Resource Network Instructional Resources Office Written by: Dr. Frank Flanders and ... – PowerPoint PPT presentation

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Title: Thank You Notes in the Workplace


1
Thank You Notes in the Workplace
  • A Guide for Professional Etiquette

Georgia CTAE Resource Network Instructional
Resources Office Written by Dr. Frank Flanders
and Amanda Stephens April 2009
2
Essential Questions
  • Why is it important to write thank you notes?
  • What would be an inappropriate follow up for a
    job interview?
  • Can there be too much follow up after a job
    interview? Explain.

3
Ways to Follow Up
After a job interview, a follow up is important.
For instance, a
  • Hand-written thank you note
  • Typed thank you letter
  • Email
  • Sometimes email is not appropriate. Use
    discretion.
  • Phone call

4
In this lesson, we will discuss how to write a
hand-written thank you note.
5
Importance
  • Why should I write a thank you note?
  • Demonstrate that you have good manners
  • Show appreciation for the employers interest in
    you
  • Reiterate your interest in the position
  • Remind the employer about your qualifications for
    the position

6
Importance
  • Handwritten notes are becoming rare as technology
    advances.
  • They show that you took extra time and thought
  • Handwritten notes are usually appreciated and get
    attention

7
Things to Remember
  • Promptness
  • Content
  • Revision

8
Promptness
  • Write the thank you note the day of your
    interview
  • Mail by the next day
  • This ensures the note is received within 72 hours
    of the interview
  • Promptness shows you are responsible and efficient

9
Content How to Write a Thank You Note
  • Date/Greeting
  • Write the date at the top, right hand corner
  • Greeting Example Dear Mr. Smith,
  • Express your appreciation (about one sentence)
  • Thanks for taking the time to meet with me about
    the account executive position yesterday.

10
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11
Content How to Write a Thank You Note
  • Express interest
  • The job seems like a very good match for my
    skills and interests. The strategies you outlined
    are just my style. I know I will be successful as
    well as enjoy the job.
  • State why you are qualified
  • List any personal qualities, education, and/or
    experience you have that will enable you to
    succeed in this position
  • In addition to my 8 years of experience in your
    industry, I will bring strong writing and
    leadership skills to your team.

12
(No Transcript)
13
Content How to Write a Thank You Note
  • Closing
  • Mention the future
  • I look forward to hearing from you.
  • Reiterate your appreciation
  • Thank you for your time and consideration.
  • Sign-off
  • Sincerely,
  • (Your Name)

14
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15
Revision
  • Proofreading over your note is extremely
    important
  • Grammatical errors reflect poorly on your
    abilities
  • Write a draft of your thank you note first
  • Review the draft several times, checking for
    grammatical errors

16
Revision
  • Be sure to check the tone of your writing
  • If possible, have another person read over the
    note
  • They may see mistakes you did not see
  • They can give another perspective for
    improvements
  • Transfer your draft to the thank you note you
    wish to use and promptly mail it
  • Good penmanship is important!

17
Choosing a Thank You Note
  • It is important to buy good, quality stationery
  • Personalized stationery looks very professional
  • Be sure to choose a thank you note that is
    appropriate

18
Which of these thank you notes do you think is
appropriate for a job interview follow up?
19
Other Reasons to Write a Thank You Note
  • When you receive a gift
  • Birthday, anniversary, Christmas, wedding, etc.
  • Award/Scholarship
  • When you visit someones home
  • Dinner party
  • Houseguest
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