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The Importance of Your Votes Voting Procedures

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The Importance of Your Votes Voting Procedures IFTA ANNUAL BUSINESS MEETING JULY 15, 2009 Manchester, NH Sheila Rowen (TN) IFTA, Inc. Board of Trustees – PowerPoint PPT presentation

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Title: The Importance of Your Votes Voting Procedures


1
The Importance of Your VotesVoting Procedures
  • IFTA ANNUAL BUSINESS MEETING
  • JULY 15, 2009
  • Manchester, NH
  • Sheila Rowen (TN)
  • IFTA, Inc. Board of Trustees

2
Membership Voting
  • IFTA, Inc. Articles of Incorporation Article 12
    governs
  • voting to amend the Bylaws
  • IFTA, Inc. Bylaws Article 3, Section 5 governs
  • Electing trustees to the Board
  • Voting to conduct general membership business
  • IFTA Articles of Agreement governs voting on
  • Ballot submissions (Full Short Track) changes
    to the Agreement, Audit and Procedures Manuals
    R1600
  • Consensus Board Interpretations (CBI) R1720
  • Resolution of Expulsion R1555.200

3
IFTA, Inc. Bylaws Provisions
  • Quorum.
  • Two-thirds majority of active member
    jurisdictions
  • Quorum required to conduct business of IFTA, Inc.
    at a meeting of the member jurisdictions
  • Voting Rights
  • General Business - each active member entitled to
    one vote on each matter at a meeting
  • Election of Trustees to the Board each active
    member entitled to one vote for each trustee
    being elected
  • Active member may cast a vote by an authorized
    representative in person or by proxy
  • Majority
  • Means a two-thirds majority of the active member
    jurisdictions when referring to votes of members

4
Majority Vote
  • Election to the IFTA, Inc. Board of Trustees
    requires the candidate to receive two-thirds
    majority affirmative vote
  • Any other general business of the membership
    requires two-thirds majority vote
  • Two-thirds 39 affirmative votes

5
Annual Meeting
  • According to the Bylaws
  • An annual meeting must be held once each year for
    the purpose of electing trustees to the Board and
    for such other business as may come before the
    meeting.
  • The annual meeting shall be held at such time and
    place as determined by the Board.

6
Conducting General Business
  • Includes approval of the minutes of the previous
    Annual Business Meeting
  • Business that will be conducted at this years
    meeting include
  • Election to IFTA, Inc. Board of Trustees
  • Approval of the 2008 Annual Business Meeting
    Minutes

7
IFTA Articles of Agreement - Ballots
  • Ballots Submission - by any member jurisdiction,
    Audit Committee, Agreement Procedures Committee,
    Law Enforcement Committee, Program Compliance
    Review Committee or the Board
  • Short Track submission at least 45 days before
    the Annual Business Meeting is preferred
  • Full Track 1st comment period (45 days) must be
    completed and proposal for consideration
    submitted 45 days before the Annual Business
    Meeting

8
IFTA Articles of Agreement - Ballots
  • Required to discuss all full track and short
    track proposals at the ABM
  • Ballot sponsors may request a straw vote to see
    if there is support for the ballot proposal
  • Straw vote is not binding its simply a tool to
    determine support

9
Short Track Ballots - Voting
  • Vote (affirmative or negative) must be made by
    member jurisdictions for continuing each short
    track ballot R1620.200
  • Affirmative vote of at least three-fourths of
    total member jurisdictions required for
    continuation of a short track ballot
  • Three-fourths 44 AFFIRMATIVE VOTES
  • Less than 44 votes ballot dies

10
Full Track Ballots - Voting
  • Sponsor may request the member jurisdictions to
    vote (affirmative or negative) to place the full
    track ballot on the short track ballot process
    R1620.100
  • Affirmative vote of at least three-fourths of
    total member jurisdictions required to place a
    full track ballot on the short track process
  • Three-fourths 44 AFFIRMATIVE VOTES
  • Less than 44 votes ballot remains a
    full track ballot

11
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