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How to Write an Abstract: Abstract Submission

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How to Write an Abstract: Abstract Submission & Poster Presentation Mohammad K. Ismail MD Chief of GI, Methodist University Hospital Program Director GI Fellowship ... – PowerPoint PPT presentation

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Title: How to Write an Abstract: Abstract Submission


1
How to Write an Abstract Abstract Submission
Poster Presentation 
  • Mohammad K. Ismail MD
  • Chief of GI, Methodist University Hospital
  • Program Director GI Fellowship Training
  • University of Tennessee, Memphis

2
Why Writing is Important
  • Francis Bacon once said, reading maketh a full
    man conference a ready man but writing an exact
    man

3
Why bother to write well?
  • To communicate your work well

4
Reasons for Not Writing
  • Difficulty knowing where to start
  • Not knowing how to start
  • Anxiety about writing skills
  • Lack of confidence

5
Objectives
  • Attendees will learn
  • Basic information about various types of
    publications
  • How to write abstract
  • Submission of Abstract
  • Some Writing Tips

6
What is an Abstract
  • An abstract is a very concise statement of the
    major elements of your research project. It
    states the purpose, methods, and findings of your
    research project.
  • An abstract is a condensed version of a full
    scientific paper.

7
Identify Your Topic
  • First thing is to identify what are you planning
    to write
  • Clinical Vignette Abstract
  • Case report
  • Case series
  • Research
  • Do a background Research

8
Background Research
  • Search engines such as
  • PubMed or MEDLINE
  • MD Consult
  • Major Database listing available at UT Library
    website
  • http//library.utmem.edu/eresources/category/datab
    ases-major

9
Four C's of Abstract Writing
  • Complete it covers the major parts of the
    project/case
  • Concise it contains no excess wordiness or
    unnecessary information.
  • Clear it is readable, well organized, and not
    too jargon-laden.
  • Cohesive it flows smoothly between the parts.

10
How to Pick a Case Report
  • Consider presenting a case
  • -increases awareness of a condition
  • -unusual presentation of a relatively common
    condition
  • -suggests the proper diagnostic strategy
  • -unusual complication of a disease and its
    management
  • -about the message or lesson that the case can
    deliver

11
Format of Case Report
  • Where are you submitting abstract
  • For the ACP, the rules are available on the
    electronic abstracts portal
  • (http//www.acponline.org/srf/abstracts/guide.htm)
  • Check the details for the forum/meeting you
    planning to submit

12
Clinical Vignette (Case Report) Abstract
  • Title and Author Information
  • Introduction
  • Case Description
  • Discussion

13
Title and Author Information
  • Create a winning title
  • Should be convincing
  • Appealing
  • Format for the title
  • Following the title, the names of all authors and
    their institutional affiliations are listed

14
Southern Society Meeting
  • GRANULAR CELL TUMOR OF ESOPHAGUS A CASE SERIES
  • S Narra MD, M K Ismail MD
  • University of Tennesee, Memphis and
  • VA Medical Center Memphis, Tennessee

15
ACP Meeting
  • Ergotism Masquerading as Arteritis
  • Amy Tarnower, Associate, Department of Medicine,
    Michigan State University, East Lansing MI.

16
Introduction
  • The introduction should provide the subject,
    purpose, and merit of the case report.
  • Present background information
  • Focused comprehensive literature review that
    corroborates the authors claims prevalence,
    mortality, "100,000 people each year die of"
  • Fulminant hepatic failure is a rare presentation
    of Wilsons disease, which if unrecognized
    carries a high mortality rate without liver
    transplantation.

17
Case Description
  • Describe in sequence
  • the history
  • physical examination
  • investigative studies
  • the patient's progress and outcome

18
Discussion
  • The discussion should evaluate the patient case
    for
  • accuracy, validity, and uniqueness
  • compare and contrast the case report
  • with the published literature
  • why decisions were made and extract the lesson
    from the case

19
Research Abstract
  • Suggested format
  • Title and Author Information
  • Introduction
  • Methods
  • Results
  • Conclusions

20
Before Finalizing
  • Get help from a mentor
  • Make revisions based upon the feedback
  • Have others read your draft in order to check for
    technical errors, such as spelling and grammar
    mistakes

21
Prior to Submission
  • Check Yourself did you
  • Follow the instructions!!!!
  • Include headings exactly as stated in the
    instructions/template?
  • Use short, clear sentences one idea per
    sentence?
  • Limit your abstract to the word count/character
    count requirement?
  • Edit, edit, edit
  • Check grammar, syntax and punctuation

22
ACP Clinical Vignette Abstract Checklist
  • Due date for abstract is ____________.
  • Number of copies needed ____________.
  • Presenting author is listed as first author.
  • Presenting author meets eligibility requirements
    for the meeting.
  • Author affiliations are listed.
  • Abstract clearly organized into Introduction,
    Case Description, and Discussion.
  • The lesson of the case is presented clearly and
    concisely.
  • Completed abstract meets word- limit requirements
    or fits into formatting box.
  • Abstract printed with correct font size and style
    (if stipulated).
  • Others have reviewed abstract for content, style,
    grammar, and spelling.
  • Mail abstract to
  • Electronic submission

23
You Did It! Submit Your Abstract
  • Submit your abstract on or before any relevant
    deadline
  • Mostly online/check on paper submission
  • Payment may be needed for some Abstract Submission

24
Poster Presentation
  • Once accepted begin preparation early
  • Review with mentor
  • Add References appropriately
  • Submit stuff for printing Abstract for display
    check on mounting
  • Take care of meeting registration, stay and
    travel arrangement

25
Forums for Presentation
  • ACP Meeting
  • Southern Society Meeting (SSCI)
  • Specialty Meetings
  • American College of Gastroenterology Meeting

26
Not the End of Work
  • Poster presentation Not the end of work
  • Intermediate stage in a yet unfinished
  • project
  • Plan to write full manuscript ASAP
  • Choose Proper Journal for the case report
  • Read and follow the Guidelines for Authors of
    the target journal.
  • Set Goals
  • Set Deadlines for yourself
  • Shoot for the Moon

27
Why Abstracts Not Accepted
  • Most common deficiencies encountered (in order of
    frequency)
  • Poor presentation
  • Weak discussion
  • Lack of originality
  • Poor methods
  • Inappropriate statistical analysis
  • Inadequate results

28
How to Improve
  • Writing is an art, you can learn
  • Read published manuscript and abstract carefully
    in major journals and focus on detail
  • Practice practice practice
  • Get help from your mentors and colleagues
  • Attend classes in writing skills/read books

29
Some Writing Tips
  • Active voice is preferable to passive voice
  • We studied 15 patients with ARDS. is much
    better than Fifteen patients with ARDS were
    studied.
  • Always use the full term before you refer to it
    by acronym for example, Orthotopic Liver
    Transplantation (OLT)
  • Write only one thought per sentence.
  • Eliminate unnecessary words
  • Ensure that verb tenses are consistent and
    correct

30
Closing Thoughts
  • Scholarly activities and Publications are a
    required part of residency training
  • Very Important for residents pursuing academic
    career
  • Important for academic advancement
  • Faraday once said, Work finish publish
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