USING POWERPOINT TO CREATE PRESENTATIONS - PowerPoint PPT Presentation

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USING POWERPOINT TO CREATE PRESENTATIONS

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... the final dialog box appears Click the Finish button Creating Effective Text Presentations Think of your ... USING POWERPOINT TO CREATE PRESENTATIONS ... – PowerPoint PPT presentation

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Title: USING POWERPOINT TO CREATE PRESENTATIONS


1
USING POWERPOINT TO CREATE PRESENTATIONS
  • BY
  • DR. ENNIS-COLE

2
OBJECTIVES
  • Start and Exit PowerPoint
  • Identify the components of the PowerPoint window
  • Open and view an existing presentation
  • Create a presentation using the AutoContent
    wizard
  • Edit text of the presentation

3
OBJECTIVES
  • Insert and Delete slides
  • Check the spelling and style in a presentation
  • Use the PowerPoint Help system
  • Create notes
  • Save, Preview, and print a presentation

4
What is PowerPoint ?
  • It is a powerful presentation graphics program
    that provides everything you need to produce an
    effective presentation
  • Using PowerPoint, you can prepare
  • individual slides
  • speaker notes
  • outline and audience handouts

5
Starting PowerPoint
  • Click Start button on the task bar
  • Point to Programs, Microsoft PowerPoint
  • Click Microsoft PowerPoint and click the Maximize
    button
  • Click the Open an existing presentation button

6
Understanding the PowerPoint Window
  • Common window elements are
  • title bar, menu bar, window sizing buttons
  • toolbar buttons and the panes
  • Refer to figure 1-3 for toolbars
  • Screen Tip contains the name of the button

7
The PowerPoint Panes
  • Outline Pane lists an outline of the presentation
  • Slide Pane shows the slide as it will look during
    the Slide Show
  • Notes Pane contains any notes that you might
    prepare on each slide

8
Viewing a Presentation
  • Click the Slide Show button
  • Press the spacebar
  • Slide show goes from Slide1 to Slide2
  • You can also click the mouse for slide show
  • Refer to figures 1-4 through 1-7

9
Closing and Exiting
  • Click the Close button
  • Click File, Exit

10
How to Plan a Presentation
  • Purpose of the presentation
  • Type of presentation
  • Audience for the presentation
  • Audience needs
  • Location of the presentation
  • Format

11
Using the AutoContent Wizard
  • Start PowerPoint, click the AutoContent Wizard,
    click OK in the dialog box
  • Read and click Next button
  • Click Brainstorming Session
  • Click Next
  • Click On-screen presentation
  • Click Next

12
Using the AutoContent Wizard
  • Type the presentation title
  • Type the presentation footer
  • Deselect Date last updated
  • Click Next, the final dialog box appears
  • Click the Finish button

13
Creating Effective Text Presentations
  • Think of your presentation as a visual map
  • Follow the 6X6 rule
  • Omit unnecessary articles, pronouns, and phrases
  • Keep phrases parallel
  • Make sure your text is appropriate

14
Saving a Presentation
  • Click the Save button
  • Click Save As button, if you want to save the
    presentation in a different drive with a
    different name

15
Modifying a Presentation
  • Deleting Slides
  • Open the existing presentation and click Edit,
    Delete Slide
  • Moving a Slide
  • Click the move pointer and drag
  • Editing a Slide
  • Click the Promote and Demote buttons
  • Refer to figures 1-20 and 1-21

16
Adding a New Slide
  • If necessary, go to the last slide
  • Click New Slide button
  • Select any Auto Layout
  • Click the Bulleted List
  • Click OK

17
Using the Style Checker
  • Click Help, Show Office Assistant
  • Click Change the text to title case
  • Click the light bulb to determine the problem
  • Click the OK button

18
Using Help
  • Click the Microsoft PowerPoint Help button
  • Click the text box, type your question
  • Choose a topic listed by the Office Assistant
  • To access the Help contents, Answer Wizard, or
    Index

19
Creating Notes for Slides
  • Go to slide1 and then click the Notes Pane
  • Type the notes
  • Click the next slide button
  • Click the Notes Pane and type notes
  • Save the slides on to a disk

20
Preview and Print
  • Make sure Slide 1 appears in the Slide pane and
    then click Grayscale Preview button
  • Click Format, background, Omit background
    graphics, Apply to All button. Slide appears as
    before, but without the background graphics
  • Click File, Print, select Handouts.
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