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Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing

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Title: Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing


1
Implementation of Management Information System
(MIS) including Financial Management System (FMS)
in ICAR (NAIP Funded Project) User Acceptance
Testing Projects MIS
2
Agenda Today
2
ICAR Kickoff Feb 12
  • Projects Solution Overview
  • Status Report Creation Approval
  • RPPI Creation
  • Enter Project Items
  • Capturing Work-plan Activities Details
  • Enter Budget and Project Item Details
  • RPPI Checklist
  • RPPI Approval PME Cell Appraisal
  • RPPII Creation
  • RPPII Approval and Rating/Evaluation
  • RPPIII Creation
  • RPPIII Approval and Rating/Evaluation
  • RPPIV Creation and Approval
  • Reports

3
ICAR Projects Solution Overview (Oracle Framework)
As per the latest guidelines issued by ICAR in
2012, the old RPF Formats have been replaced by
new RPP Performa's, along with new appraisal and
evaluation documents. This solution is based on
the latest guidelines.
4
ICAR Projects Solution Overview
  • Creation of Status Report
  • Capturing Particulars like Project Title, Team
    Information, Project Items etc.
  • System Supported Status Report Approval Process

Status Report
1
  • Creation of RPPI
  • Capturing RPPI Project Items, Team Member
    Contribution
  • Project Activity and Objective Details
  • Budgetary Information along with project wise
    equipment list
  • RPPI Checklist and Project Appraisal by PME Cell
  • System Supported RPPI Approval Process

RPP-I
2
  • Creation of RPPII
  • Capturing RPPII Project Items
  • Capturing Project Progress through various
    integrated transactions
  • Project and Team Rating by PI
  • Project Rating by HoD and JD(R)/Director

RPP-II
3
  • Creation of RPPIII
  • Capturing RPPIII particulars and capturing RPPIII
    Checklist
  • Team and Final Project Evaluation by PI
  • Final Project Evaluation by Evaluation Committee
  • Project Rating by JD(R)/Director
  • System Supported RPPIII Approval Process
  • Creation of RPPIV
  • RPPIV Project Items
  • System Supported RPPIV Approval Process

RPP-III RPP-IV

4
5
Projects Solution Flow in System
Status Report
  • RPPI Checklist
  • PME Cell Appraisal
  • RPPI Checklist
  • PME Cell Appraisal

RPP-I
  • Team Rating by PI
  • Project Rating by PI
  • Rating by HoD
  • Rating by Director
  • Team Rating by PI
  • Project Rating by PI
  • Rating by HoD
  • Rating by Director

RPP-II
  • RPPIII Checklist
  • Team Rating by PI
  • Project Evaluation by PI
  • Project Evaluation by Eval. Com.
  • Rating by Director

RPP-III
RPP-IV
6
Status Report Creation and Approval
Create new Status Report from Template
Enter Project Header details like Division,
Project Title etc.
Enter Project Items
Enter Team Member Information
Submit Status Report for Review and Approval
Approved
SR Approved
7
1. Logging into Oracle Application
8
1. Logging into Oracle Application
These are the notifications for the user
These are the various forms which would be used
in Projects MIS
These are the responsibilities for the user
9
2.1 New Status Report Creation
10
2.1 New Status Report Creation
For new Status Report Creation, click here
11
2.1 New Status Report Creation
12
2.1 New Status Report Creation
13
2.1 New Status Report Creation
14
2.1 New Status Report Creation
15
Document Numbering Logic
  • The document numbering would be automatic and
    numeric and would be generated from the system.
  • For example, if the Document Number is
    55210130017
  • The first three digits represent the institute.
    Here 552 is for IASRI.
  • The fourth digit represents the document type. 0
    is for SR, 1 for RPPI, 2 for RPPII, 3 for RPPIII
    and 4 for RPPIV
  • The fifth digit represents the document sub-type.
    For RPPI, 0 is for institute funded, 1 is for
    Amendment etc.
  • The sixth and seventh digit represent the year in
    which the document was created. So 13 means it
    was created during the period April 2012-March
    2013.
  • The last four digits are a running sequence and
    start with the number 0001. So here this is the
    17th Institute Funded RPPI created in the period
    April 2012-March 2013 in IASRI.

16
2.2 Status Report Completion Project Header
17
2.2 Status Report Completion Team Info.
18
2.2 Status Report Completion Project Items
19
2.2 Status Report Completion External Member
Info.
20
2.3 Team Member Approval
21
2.3 Team Member Approval
save the communication ONLY after filling all the
data
22
2.3 Team Member Approval
Co-PI Login
Co-PI would review the report and click here to
grant his/her approval
23
2.3 Status Report Approval
Click here to start approval process
24
2.3 Status Report Approval
HoD Login
Notification for Approval
25
2.3 Status Report Approval
HoD Login
Approve
Reject
HoD can click on View Project Form link to Open
the Project Details Form for that particular
document.
Overall Comments
26
Projects Solution Flow in System
Status Report
  • RPPI Checklist
  • PME Cell Appraisal

RPP-I
  • Team Rating by PI
  • Project Rating by PI
  • Rating by HoD
  • Rating by Director

RPP-II
  • RPPIII Checklist
  • Team Rating by PI
  • Project Evaluation by PI
  • Project Evaluation by Eval. Com.
  • Rating by Director

RPP-III
RPP-IV
27
RPPI Creation and Approval
RPP-I Approved
Approved
PME Appraisal Report
Send RPP-I for Review
SR Approved
RPP-I Format
Create RPP-I
  • RPP-I Items
  • Team Information (Time Spent and
  • Work Components assigned)
  • Project Budget
  • Workplan/Project Activity details
  • Project Item Details
  • RPPI Checklist

28
3.1 RPPI Creation
29
3.1 RPPI Creation
30
3.1 RPPI Creation
31
3.2 RPPI Completion Project Header
32
3.2 RPPI Completion Project Items
33
3.2 RPPI Completion Individual time spent and
work components
34
3.2 RPPI Completion Creation of Project
Click on Project Code. A pop would be displayed
as shown below. Then click on OK to create project
35
3.2 RPPI Completion Creation of Project
Click on Project field. Project would
automatically get attached to the document
36
RPPI Creation and Approval
RPP-I Approved
Approved
PME Appraisal Report
Send RPP-I for Review
SR Approved
RPP-I Format
Create RPP-I
  • Workplan/Project Activity details
  • Project Budget
  • RPP-I Items
  • Team Information (Time Spent and
  • Work Components assigned)
  • Project Item Details
  • RPPI Checklist

37
3.2 RPPI Completion Enter Workplan Information
38
3.2 RPPI Completion Enter Workplan Information
Click on the project
39
3.2 RPPI Completion Enter Workplan Information
Click here to create objectives and activities
40
Guidelines for Creating Objectives and Activities
Year 1
Objective 1
Activity 1
Activity 2
Activity 3
Objective 2
Activity 1
Activity 2
Year 2
Outline Level 1
Outline Level 2
Outline Level 3
41
3.21 RPPI Completion Create Objectives and
Activities for an year
42
3.22 RPPI Completion Enter Output Monitorable
Targets
43
3.22 RPPI Completion Associate OMT with Activity
44
3.23 RPPI Completion Copy Information for other
years
45
3.23 RPPI Completion Publish Workplan
46
RPPI Creation and Approval
RPP-I Approved
Approved
PME Appraisal Report
Send RPP-I for Review
SR Approved
RPP-I Format
Create RPP-I
  • Workplan/Project Activity details
  • Project Budget
  • RPP-I Items
  • Team Information (Time Spent and
  • Work Components assigned)
  • Project Item Details
  • RPPI Checklist

47
3.3 RPPI Completion Enter Budgetary Information
Click here
48
3.3 RPPI Completion Enter Budgetary Information
49
3.3 RPPI Completion Enter Budgetary Information
Click on budget lines
50
3.3 RPPI Completion Enter Budgetary Information
51
3.3 RPPI Completion Enter Budgetary Information
52
3.3 RPPI Completion Enter Budgetary Information
53
3.3 RPPI Completion Enter Budgetary Information
Submit and Baseline Budget
54
3.3 RPPI Completion Enter Project Item Details
Click here to enter item details
55
3.3 RPPI Completion Enter Project Item Details
Click on create
56
3.3 RPPI Completion Enter Project Item Details
57
3.3 RPPI Completion Enter Project Item Details
58
RPPI Creation and Approval
RPP-I Approved
Approved
PME Appraisal Report
Send RPP-I for Review
SR Approved
RPP-I Format
Create RPP-I
  • Project Budget
  • Workplan/Project Activity details
  • RPP-I Items
  • Team Information (Time Spent and
  • Work Components assigned)
  • Project Item Details
  • RPPI Checklist

59
3.4 RPPI Checklist
60
3.4 RPPI Checklist
61
RPPI Creation and Approval
RPP-I Approved
Approved
PME Appraisal Report
Send RPP-I for Review
SR Approved
RPP-I Format
Create RPP-I
  • RPP-I Items
  • Project Code
  • Project Number
  • Workplan/Project Activity details
  • Project Budget
  • Project Item Details
  • RPPI Checklist

62
3.5 Team Member Approval Same as in Status
Report
63
3.5 RPPI Approval
PI clicks here to begin RPPI approval
64
3.5 RPPI Approval
HoD Login
65
3.5 RPPI Approval
PME Login
66
3.5 RPPI Approval
PME Login
PME would click on this link for RPPI Appraisal
67
3.5 RPPI Approval
PME Login
For appraisal, PME would halt the approval
process by clicking here
68
3.5 PME Appraisal
PME Login
69
3.5 RPPI Approval
PME Login
PME will click here to reinitiate approval
70
3.5 RPPI Approval
JD(R)/Director Login
Director would approve
71
RPPI Automatic Update of Code with PME Code
RPPI is approved
Open RPPI
72
RPPI Automatic Update of Code with PME Code
73
RPPI Automatic Update of Code with PME Code
74
RPPI Automatic Update of Code with PME Code
75
Projects Solution Flow in System
Status Report
  • RPPI Checklist
  • PME Cell Appraisal

RPP-I
  • Team Rating by PI
  • Project Rating by PI
  • Rating by HoD
  • Rating by Director

RPP-II
  • RPPIII Checklist
  • Team Rating by PI
  • Project Evaluation by PI
  • Project Evaluation by Eval. Com.
  • Rating by Director

RPP-III
RPP-IV
76
RPPII Creation and Approval
RPP-I Approved
Preparation of RPP-II
  • Update info. regarding workplan activities of PI
    and Co-PI
  • RPP-II Items
  • Project and Member Evaluation by PI
  • Transactions against Project Budget

RPP-II Format
Send RPP-II for Review
  • Rating by HoD
  • Comments of IRC
  • Rating by Director

Approved
RPP-II Approved
77
4.1 RPPII Creation same as for RPPI
78
4.2 RPPII Completion Project Items (same as
RPPI)
79
RPPII Creation and Approval
RPP-I Approved
Preparation of RPP-II
  • Update info. regarding workplan activities of PI
    and Co-PI
  • RPP-II Items
  • Project and Member Evaluation by PI
  • Transactions against Project Budget

RPP-II Format
Send RPP-II for Review
  • Rating by HoD
  • Comments of IRC
  • Rating by Director

Approved
RPP-II Approved
80
4.2 RPPII Completion Updating Workplan
Click here
81
4.2 RPPII Completion Updating Workplan
Click here (pencil) to update task information
82
4.2 RPPII Completion Updating Workplan
Enter achieved and click on submit button
83
4.2 RPPII Completion Updating Workplan
84
RPPII Creation and Approval
RPP-I Approved
Preparation of RPP-II
  • Update info. regarding workplan activities of PI
    and Co-PI
  • RPP-II Items
  • Project and Member Evaluation by PI
  • Transactions against Project Budget

RPP-II Format
Send RPP-II for Review
  • Rating by HoD
  • Comments of IRC
  • Rating by Director

Approved
RPP-II Approved
85
4.2 RPPII Completion Project Rating by PI
86
4.2 RPPII Completion Team Rating by PI
87
4.2 RPPII Completion Team Member Approval
88
RPPII Creation and Approval
RPP-I Approved
Preparation of RPP-II
  • Update info. regarding workplan activities of PI
    and Co-PI
  • RPP-II Items
  • Project and Member Evaluation by PI
  • Transactions against Project Budget

RPP-II Format
Send RPP-II for Review
  • Rating by HoD
  • Comments of IRC
  • Rating by Director

Approved
RPP-II Approved
89
4.3 RPPII Approval (same as SR and RPPI)
Click here to initiate approval
90
4.3 RPPII Approval Rating by HoD
HoD Login
91
4.3 RPPII Approval Comments of IRC
PME Login
92
4.3 RPPII Approval Rating by Director
JD(R)/Director Login
93
Projects Solution Flow in System
Status Report
  • RPPI Checklist
  • PME Cell Appraisal

RPP-I
  • Team Rating by PI
  • Project Rating by PI
  • Rating by HoD
  • Rating by Director

RPP-II
  • RPPIII Checklist
  • Team Rating by PI
  • Project Evaluation by PI
  • Project Evaluation by Eval. Com.
  • Rating by Director

RPP-III
RPP-IV
94
RPPIII Creation and Approval
RPP-II Approved
Preparation of RPP-III
  • Update final info. regarding workplan and output
    monitorable targets
  • RPP-III Project Items
  • RPP-III Checklist
  • Team Rating by PI
  • Project Evaluation by PI

RPP-III Format
Send RPP-III for Review
  • Project Evaluation by
  • Eval. Committee
  • Rating by Director

Approved
RPP-III Approved
95
5.1 RPPIII Creation (same as RPPI, RPPII)
96
5.2 RPPIII Completion Project Items same as
RPPI RPPII
97
RPPIII Creation and Approval
RPP-II Approved
Preparation of RPP-III
  • Update final info. regarding workplan and output
    monitorable targets
  • RPP-III Project Items
  • RPP-III Checklist
  • Team Rating by PI
  • Project Evaluation by PI

RPP-III Format
Send RPP-III for Review
  • Project Evaluation by
  • Eval. Committee
  • Rating by Director

Approved
RPP-III Approved
98
5.2 RPPIII Completion Activity Information same
as RPPII
99
5.2 RPPIII Completion Update Output Monitorable
Targets
click on update
100
5.2 RPPIII Completion Update Output Monitorable
Targets
Enter all the necessary details including the
actual output achieved
101
5.2 RPPIII Completion Publish Workplan (same as
RPPII RPPIII)
102
RPPIII Creation and Approval
RPP-II Approved
Preparation of RPP-III
  • RPP-III Project Items
  • RPP-III Checklist
  • Update final info. regarding workplan and output
    monitorable targets
  • Team Rating by PI
  • Project Evaluation by PI

RPP-III Format
Send RPP-III for Review
  • Project Evaluation by
  • Eval. Committee
  • Rating by Director

Approved
RPP-III Approved
103
5.2 RPPIII Completion RPPIII Checklist
104
RPPIII Creation and Approval
RPP-II Approved
Preparation of RPP-III
  • RPP-III Project Items
  • RPP-III Checklist
  • Update final info. regarding workplan and output
    monitorable targets
  • Team Rating by PI
  • Project Evaluation by PI

RPP-III Format
Send RPP-III for Review
  • Project Evaluation by
  • Eval. Committee
  • Rating by Director

Approved
RPP-III Approved
105
5.2 RPPIII Completion Project Evaluation by PI
106
5.2 RPPIII Completion Team Rating
107
RPPIII Creation and Approval
RPP-II Approved
Preparation of RPP-III
  • RPP-III Project Items
  • RPP-III Checklist
  • Update final info. regarding workplan and output
    monitorable targets
  • Team Rating by PI
  • Project Evaluation by PI

RPP-III Format
Send RPP-III for Review
  • Project Evaluation by
  • Eval. Committee
  • Rating by Director

Approved
RPP-III Approved
108
5.3 RPPIII Approval Team Member Approval (same
as RPPI RPPII)
109
5.3 RPPIII Approval same as RPPI RPPII
click here to initiate approval
110
5.3 RPPIII Approval Project Evaluation by
Evaluation Committee
PME Login
111
5.3 RPPIII Approval Observations of PME Cell
112
5.3 RPPIII Approval Project Rating by Director
JD(R)/Director Login
113
Projects Solution Flow in System
Status Report
  • RPPI Checklist
  • PME Cell Appraisal

RPP-I
  • Team Rating by PI
  • Project Rating by PI
  • Rating by HoD
  • Rating by Director

RPP-II
  • RPPIII Checklist
  • Team Rating by PI
  • Project Evaluation by PI
  • Project Evaluation by Eval. Com.
  • Rating by Director

RPP-III
RPP-IV
114
RPPIV Creation and Approval
Create new RPPIV
Enter Project Items and Efforts Made
Submit RPPIV for Review and Approval
Approved
RPPIV Approved
115
5.1 RPPIV Creation Same as RPPI RPPII and RPPIII
116
5.2 RPPIV Completion Project Items same as RPPI
RPPII RPPIII
117
5.2 RPPIV Completion Efforts Made (only for
RPPIV)
118
5.2 RPPIV Completion Efforts Made (only for
RPPIV)
119
Projects Solution Flow in System
Status Report
  • RPPI Checklist
  • PME Cell Appraisal

RPP-I
  • Team Rating by PI
  • Project Rating by PI
  • Rating by HoD
  • Rating by Director

RPP-II
  • RPPIII Checklist
  • Team Rating by PI
  • Project Evaluation by PI
  • Project Evaluation by Eval. Com.
  • Rating by Director

RPP-III
RPP-IV
120
6.1 Multiple Institute Project
PI creates RPP-I
Collaborating Institute(s) Project gets created
Lead Institute Project gets created
PI captures workplan activities
PI enters collaborating institute budget details
PI enters overall project budget and lead
institute budget details
121
6.2 RPPI Amendment Create a new document like
RPPII RPPIII
122
6.2 RPPI Amendment Make the desired changes
Project extended till 2017
123
6.2 RPPI Amendment run ICAR Project Update
Program
Pass RPPI Amendment No. as parameter
124
6.3 Project Abeyance PME Login
A Project can be terminated/put into abeyance
only by the PME Cell. If a project is put into
Abeyance, it is temporarily closed. No financial
transactions can occur against the project till
it is in abeyance. Further, no workplan
activities can be updated. Hence, to complete
ongoing/pending financial transactions, if any,
the PME would have access to take the Project out
of abeyance.
click here
125
6.3 Project Abeyance
126
6.3 Project Abeyance
127
6.3 Project Abeyance
128
Reports
  • Status Report
  • RPPI Report
  • RPPI Checklist Report
  • RPPI Checklist Summary Report
  • PME Cell Appraisal Report
  • Proposal vs. Expenditure Budget Report
  • RPPII Report
  • Project Rating Report
  • RPPIII Report
  • RPPIII Checklist Report
  • RPPIII Checklist Summary Report
  • Statement of Expenditure Report
  • Final Project Evaluation Report by PI
  • Final Project Evaluation Report by Evaluation
    Committee
  • Project Publication Detail Report
  • Project Status Report for IRC
  • Project Funding Report
  • RPPIV Report

129
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