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Introducing

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Title: Introducing


1
Introducing Vulindlela
2
South African Situation
Estimated Expenditure 2001/02 R258,3 Bil
3
South African Situation
Personnel Distribution 1,061,527
4
South African Situation
- Departmental Structure -
National Government ( 33 Ministries/Departments)
HEAL
FIN
AGRI
Provicial Government ( 9 Provinces )
5
South African Situation Before
6
Pains
A few days later...
7
Pains
Too late!!
8
Data Rich
Information Poor
9
MINISTER
NATIONAL TREASURY
VULINDLELA
PROVINCES DEPARTMENTS
10
System Pains
Cannot Provide Consolidated ViewTrends
Comparisons - ExceptionsNot ReconciledNot
Timeous - outdated SummarisationsNot
FlexibleAbility to Drill DownDifferent Views
not PossibleNo TransparencyNo Audit Trail
11
Business Pains
No TransparencyNo Audit TrailNo Standardisation
(Chart of Accounts)Late Closure of Books
12
FINANCIAL Different Accounting systems Different
Databases Different Platforms Different
Bureaus Different Operating Systems
13
PERSONNEL Different systems Different Bureaus
14
Same Code Different meaning
CODE Description
001 Department of Agriculture
001 Correctional Services
001 Education
001 Tertiary Education
15
Different Code Same meaning
CODE Description
003 Department of Agriculture
007 Dept of Agriculture
04501 Department of Agriculture
0091 Department of Agriculture
16
Lack of Standardisation
CODE Description
001 Department of Agriculture
001 Dept of Agriculture
001 Agriculture
001 Dept Landbou
001 Department of Agri
17
Mapping Process
Obj 1
Obj2
Obj3
Obj4
Obj5
Obj6
18
Mapping Process
Obj1
Obj2
Obj3
Obj4
Obj5
Obj6
19
Picking out the Odd Pieces
Recoverable Expenses
Trading Accounts
Voted Funds
Grants
Donor Funds
Other Funds
Projects
20
South African Situation After
21
Strong Identity
22
VISION STATEMENT
  • A FINANCIALLY INFORMED MANAGEMENT TEAM

23
THE MISSION OF VULINDLELA
  • We collect and manage data
  • to deliver useful, integrated information that
    supports financial management
  • within government.

24
Strategic Direction

Call centre 012 672 1881
25
About Vulindlela
  • Data warehousing environment.
  • Multiplicity of leading edge technologies pushed
    to the limit.
  • Highly responsive and business orientated

26
Information Strategy Working Group(ISWG)
  • Membership
  • Accountant General
  • DPSA
  • SARB
  • Statistics SA
  • NT
  • Provincial Representation
  • The Information Strategy Working Group represents
    the interests of all clients of the Vulindlela
    database.

27
Project Team Statistics
  • Project started 1997 with one Consultant
  • Executive sponsor Accountant General
  • Project Manager - Deputy Director
  • Current Team - 65 Consultants of differing
    Skills Base
  • Target Client Base - Asst Director upwards (17
    000)
  • Annual Costs - R13 Mil

28
Small, highly focused implementation projects
Implementation Approach
  • Each increment must be
  • Large enough to have an identifiable business
    impact
  • Small enough to be manageable and delivered
    quickly

29
Management Information Needs
30
Public Finance Management Act
  • Let the managers manage, but hold them
    accountable
  • Introduction of financial management
  • Consolidated financial statements required based
    on GRAP
  • The government reporting entity includes
  • Departments
  • Trading entities
  • Public entities in ownership control (excluding
    for example higher education institutions)
  • Government business enterprises
  • Constitutional institutions

31
Reporting by Accounting Officers
  • Annual financial statements
  • GRAP Accounting Standards Board
  • Audit requirements
  • Timing requirements
  • Annual report (including performance)
  • Monthly reporting - Early Warning System

32
Personnel
Finance
Logistics
33
(No Transcript)
34
Vulindlela - Benefits
  • Consolidated accounts
  • Better Cash flow Management
  • Reduction in Taxation
  • Reduction in Loan Interest
  • Facilitate Investigations (Micro Lenders,
    Ghosts, Forensic)
  • GFS Compliant
  • Tranparency and Trustworthy
  • Current and Comprehensive Analysis

35
The Way Forward
36
The End
No, The Beginning !
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