Module 2 Introduction to IVC Equipment

1
Module 2Introduction to IVC Equipment

• The purpose of this module is to give ACC
  faculty and staff an overview of the equipment
  found in an IVC classroom. Details on IVC
  equipment operations are available in subsequent
  modules.

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Module 2 Intro to IVC EquipmentIVC Terminology

• Local (Near) Site the site you are located at
• Remote (Far) site the site you are sending a
  signal to (Note TV monitor images at the front
  of the room display the near and far sites)
• Origination site (where the instruction
  originates from)
• Destination site (where the instruction is
  delivered to)
• Dialog box is a small screen that appears on the
  AMX touch panel once an option is selected

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Module 2 Intro to IVC Equipment Types of IVC
Rooms-AMX

• Polycom AMX Rooms use an AMX Touch Screen
  controller to control the rooms equipment. AMX
  rooms can be found at all ACC campuses except
  Cypress and HBC. AMX rooms are located at
• EVC 8263 (Health Sciences Building)
• EVC 9229 (HSB II)
• FBG 5B
• NRG 2155
• PIN 400
• RGC 126
• RVS 1130

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Module 2 Intro to IVC Equipment Types of IVC
Rooms-VTEL

• The equipment in VTEL rooms is controlled by a
  Penpal controller. This controller uses a pen
  device to activate various room cameras and
  equipment.
• VTEL Rooms are at the following locations
• CYP 1008
• HBC 103.6
• HBC 301.3
• EVC 3203

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Module 2 Intro to IVC Equipment Differences
between VTEL and Polycom AMX Rooms

• The main differences between VTEL and AMX
  Polycom rooms are the following
• Polycom AMX rooms use a Touch Panel Controller,
  VTEL rooms use a Penpal.
• Polycom AMX rooms have Dell PCs, VTEL rooms have
  VTEL PCs

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Module 2 Intro to IVC Equipment IVC Rooms
(Polycom and VTEL)-Monitors and Video Projectors

• Monitors and Video Projectors display both the
  Local and Remote sites. There are two monitors in
  the front of the IVC room and one monitor in the
  back of the room. The monitor in the back of the
  room displays the remote site.
• One of the front monitors displays the local
  site and the other displays the remote site.
• Some of the Polycom AMX Room Monitors are high
  resolution Sony Plasma Monitors.
• The EVC Health Sciences Building I (8263) and
  HSB II (9229) and HBC 103.6 use a video
  projection system.

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Module 2 Intro to IVC Equipment IVC Rooms
(Polycom and VTEL) Cameras

• The Instructor camera is located in the back of
  the classroom. It has zoom, tilt and pan
  controls. It also has Instructor Preset Settings.
  The instructor camera is controlled by the AMX
  touch panel (Polycom rooms) or the Penpal
  controller (VTEL rooms)
• The Student camera is in the front of the room.
  It can be adjusted manually via the instructor or
  the students can automatically focus the student
  camera by pressing the Push to Talk Microphones.

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Module 2 Intro to IVC Equipment Document
Camera, Elmo

• The Document camera (Elmo) is located on the
  Instructor Console. It is an overhead projector
  with a camera which displays whatever is on the
  document camera. Images placed on the overhead
  projector can be viewed on the monitor or video
  projector to both the local and remote sites. The
  instructor can control the document cameras
  zoom, color, and camera focus.

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Module 2 Intro to IVC Equipment Document
Camera, Elmo

• An instructor can switch between the upper
  and base lamps of the Document Camera (Elmo),
  switch between Black and White and Color, adjust
  the focus, and zoom in and out. In addition, the
  camera head of the projector can be adjusted to
  display items too large to fit on the document
  camera glass display area.

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Module 2 Intro to IVC Equipment Microphones

• The Instructor microphone is located on the
  instructor console at the front of the room. It
  is a high powered omni-directional microphone
  that can be muted. When it is muted the Remote
  Site can not hear the Local Site.
• The Student Microphones are located on the
  students desks. These microphones are operated
  by a Push-to-Talk mechanism. When the button on
  the microphone is pressed, the student camera
  automatically zooms and adjusts to the location
  where the button was pressed.

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Module 2 Intro to IVC Equipment Speakerphone

• The Polycom Speakerphone is located on the
  instructor console.
• It can be used for audio conferences or to
  maintain a Local to Remote site connection in the
  event that an IP connection is lost.
• The speakerphone is available in all AMX rooms
  and some VTEL rooms.

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Module 2 Intro to IVC Equipment Multimedia

• The DVD/VHS Player is located on the equipment
  rack (generally on the left side) below the
  instructor console. The DVD/VHS Player allows the
  instructor to use a variety of multimedia in the
  IVC classroom (Note All IVC rooms have a combo
  VHS/DVD player).
• The VHS Recorder is located on the opposite side
  of the equipment rack as the DVD/VHS player
  (generally the right hand side below the
  instructor console). The VHS Recorder enables
  instructors to record IVC class sessions.

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Module 2 Intro to IVC Equipment PC

• PC Software Applications enable the instructor
  to use a variety of programs in the Interactive
  Video Classroom (Powerpoint, Word, Excel, etc.)
  as well as access the Internet via a high speed
  IP connection.

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Module 2 Intro to IVC Equipment Smartboard

• The SmartBoard is located at the front of the
  IVC room. It allows instructors to display text
  written on the whiteboard.

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Module 2 Intro to IVC Equipment Fax Machine

• The Fax Machine enables instructors to send
  and receive the following fax documents
• assignments
• exercises
• lessons
• activities
• course documents
• assessments
• IVC Fax numbers are pre-programmed on the fax
  machine.

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Module 2 Intro to IVC Equipment Getting Started
Preparing the Room

• Access the IVC room by pressing the 3 digit code
  on the front door. These codes are generally
  changed at the beginning of each semester.
• To obtain a room access code, contact Dick
  Anderson at rcand_at_austincc.edu or 223-8072.
• Turn on room lights.
• There are a set of lights over the instructor in
  the front of the room and another set over the
  students. There are two types of room lights
  florescent and incandescent.
  

IVC Eastview Health Sciences Building
17
Module 2 Intro to IVC Equipment Turning on the
Polycom Equipment

• If any of the equipment console rack lights is
  OFF, switch them on
• The Polycom IVC room equipment racks should
  remain ON at all times so instructors will not
  have to turn the equipment ON or OFF.
• The IVC only needs to turn off the monitors and
  the Elmo document camera at the completion of a
  class session

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Module 2 Intro to IVC Equipment Turning on the
Monitors

• Video Projectors or Monitors in AMX Rooms
• If you are in an AMX Touch Panel Room, and the
  Touch panel is dark, it is in hibernation mode.
• Touch anywhere on the screen and it will change
  from hibernation mode to operational mode.
• Select the Monitor Power Icon in the upper left
  corner of the screen
• Press the All Monitor option in the middle of
  the screen (within the Monitor Power dialog box)
  of the AMX Touch Panel
• Video Projectors or Monitors in VTEL Rooms
• Remove remote control device from the top right
  hand drawer of the instructors desk console
• Point the remote at the monitors or projectors
  and turn them on, or turn the monitors on
  manually

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Module 2 Intro to IVC Equipment Turning on the
Document Camera

• Turn on the document camera (Elmo) by pressing
  the button on the side of the camera
• Some Elmo Document Cameras have the ON/OFF switch
  on the top right hand side of the camera

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Module 2 Intro to IVC Equipment Turning on the
PC

• The computer should already be on but if not,
  press the power button on the CPU.
• Note Do not turn off the computer at the end of
  class. The computers CPU should remain on at all
  times.

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Module 2 Intro to IVC Equipment Polycom AMX
Rooms- AMX Panel

• The AMX Touch Panel operates all of the
• Equipment in Interactive Video Classroom.
• The top of the screen contains the local, remote
  and desktop computer screens.
• The middle of the panel is where an instructor
  turns on the monitor, and controls the settings
  for the student camera, the instructor camera and
  the multimedia equipment
• The bottom Local Source Panel (Green section) is
  the primary area the instructor will work in.
  This is where all the room cameras can be
  switched.
• For a more detailed operational instructions, go
  to http//irt.austincc.edu/ivc/equipment/operatio
  nsh323-2.htmamx

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Module 2 Intro to IVC Equipment AMX Touch Panel
Local Source Controls

• From left to right, the icons on the Local
  Source panel are the following
• Student Camera
• Instructor Camera
• Document Camera
• Desktop Computer
• VCR Player
• DVD player
• The camera, VCR and DVD control icons are
  immediately above the Local Source Panel.

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Module 2 Intro to IVC Equipment Polycom AMX
Room Equipment

• General Polycom Room Equipment
• IVC Polycom AMX rooms are equipped with a
  student camera, an instructor camera, an AMX
  Touch Panel controller, student and instructor
  microphones, monitors or projectors, a Dell
  computer, a document camera, a Polycom
  speakerphone, a fax machine, a DVD and VHS
  player, a Smartboard, a VHS recorder, stereo
  surround sound equipment and an Internet Protocol
  (IP) connection.

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Module 2 Intro to IVC Equipment Polycom AMX
Room Locations

• Polycom Rooms using an AMX Touch Panel
• EVC 8263
• EVC 9229
• FBG 5B
• NRG 2155
• PIN 400
• RGC 126
• RVS 1130

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Module 2 Intro to IVC Equipment Polycom AMX
Instructor Console

• Polycom AMX Room Instructor Console
• The Polycom AMX room instructor console is
  equipped with an AMX Touch Panel controller, an
  instructor microphone, a Dell computer, a
  document camera, a Polycom speakerphone and a fax
  machine.
• Note some of the AMX rooms (e.g. EVC-HSB,
  have small video monitors which display the
  remote site. These monitors are located on the
  instructor console)

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Module 2 Intro to IVC Equipment Underneath the
Instructor Console

• The Polycom AMX Room Equipment Rack is
  equipped with the following
• Dell computer
• Zip drive
• Stereo
• VHS/DVD player
• VHS recorder

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Module 2 Intro to IVC Equipment Polycom AMX
Dell PC

• Polycom AMX rooms are equipped with Dell Personal
  Computers. These computers function just like a
  regular PC.
• The operating system for this computer is
  Microsoft XP and it has MS Office 2002 software

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Module 2 Intro to IVC Equipment Operating the
AMX Smartboard

• The Polycom AMX Room Smartboard is controlled
  from the AMX Touch Panel. To display text,
  Instructors need to do the following
• Select the Desktop Computer Icon (AMX Touch
  Panel)
• Select the Smartboard Notebook Software icon on
  Dell computer desktop
• Smartboard handwritten text and graphs will be
  displayed on the Local and Remote monitors.

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Module 2 Intro to IVC Equipment VTEL Rooms

• VTEL IVC rooms are at the following
• locations
• CYP 1008
• EVC 3203
• HBC 103.6
• HBC 301.3

Cypress IVC room
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Module 2 Intro to IVC Equipment VTEL Rooms-
Penpal Controller

• VTEL rooms use a Penpal Controller to operate the
  IVC equipment.
• Instructors work primarily in the green section
  (right half of the tablet) and select the
  numbered icons to operate the room equipment.

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Module 2 Intro to IVC Equipment VTEL Penpal
Controller Local Source Controls

• The numbered icons switch the room cameras and
  display the camera selected to both the local and
  remote sites.
• Icon 1 Student Camera
• Icon 2 Instructor Camera
• Icon 3 Document Camera
• Icon 4 Desktop Computer
• Video Icon VHS/DVD machine

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Module 2 Intro to IVC Equipment VTEL Room
Instructor Console

• VTEL room consoles are equipped with a VTEL
  Penpal controller, an instructor microphone, a
  VTEL computer, an Elmo document camera, a
  telephone, and a fax machine.

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Module 2 Intro to IVC Equipment VTEL Room
Opening the Equipment Rack

• If the VTEL Room Equipment Rack is locked use
  a key in the upper right hand drawer of the
  instructor console desk and unlock the cabinet

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Module 2 Intro to IVC Equipment VTEL Room
Equipment Rack Console

• The VTEL Room Equipment Rack is equipped
  with the following
• VTEL computer
• Stereo receiver
• DVD/VHS player
• VHS recorder

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Module 2 Intro to IVC Equipment Turning on the
VTEL Equipment

• Open cabinet if needed
• Check the top red button (master switch) and
  verify the red button light is on (illuminated)
  NOTE There is a master switch for both racks so
  be sure to turn both the left and right master
  switches (rack riders) on
• If any of the console rack lights is OFF, switch
  them on
• Polycom room equipment racks should remain ON at
  all times

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Module 2 Intro to IVC Equipment VTEL Rooms
VTEL PC

• VTEL rooms are equipped with VTEL Personal
  Computers which use a VTEL propriety based CPU
  and Windows 95 operating system.
• Note if you have created documents or
  Powerpoints, etc. with MS 2000 or above, they may
  not work on the VTEL system. Check with your
  facilitator before the beginning of class.

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Module 2 Intro to IVC Equipment IVC Web Site

• For more information on IVC Equipment, go to
• http//irt.austincc.edu/ivc/equipment/index.htm

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Module 2 Intro to IVC Equipment Additional
IVC Information
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Module 2 Intro to IVC Equipment
Troubleshooting IVC Technical Issues

• Step 1 Try to fix the problem. Verify that all
  the equipment is turned on.
• Step 2 The room facilitator trouble shoots the
  issue.
• Step 3 If instructor or facilitator can't
  resolve the problem, the facilitator will contact
  the Video Services Help Desk at the following
  number 223-8146 or [phone]
• Step 4 If the Video Help Desk can't solve the
  issue, theyll send people to the IVC room to fix
  it.
• Note All IVC room phone numbers and help
  desk contact numbers are on the instructor
  console

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Module 2 Intro to IVC Equipment Role of the
IVC Facilitator

• Facilitators are the liaison between the
  instructor and the remote location students.
  Facilitators also help to troubleshoot equipment
  issues.
• Facilitators coordinate the operations of an IVC
  class from a remote site.
• For more information about facilitator support,
  call James Albright at jamesa_at_austincc.edu or
  223-8036.

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Module 2 Intro to IVC Equipment

• Congratulations!
• You have completed Module 2 Introduction to
  IVC Equipment. Go to the Assignments Section of
  Blackboard and take Quiz 2.
• After you have completed the quiz, proceed to
  Module 3.