Wolfgang BeckerCEO MINT MIDDLE EAST

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• Pilot Instructor Currency
• Meeting the Challenge of Record Keeping and
  Regulatory Compliance

• Wolfgang BeckerCEO MINT MIDDLE EAST

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Agenda Pilot Instrcutor Currency
Business Challenges
Compliance Monitoring Process
Currency Rules
Process Automation
Reporting and Auditing
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• Business Challenges of Compliance Monitoring

What are the Business problems to be solved to
keep Instructors current?

• There are various interpretations of compliance
  rules
• Multiple methods for tracking the expiration of
  an instructors qualifications
• Complexity of rules and their interaction
• No clear assignment of responsibility and/or
  accountability to maintain instructor training
  records
• These problems all contribute to instructors
  being assigned to train students on events for
  which they are not qualified.

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• Importance of Compliance Monitoring

• What are the consequences of non-compliance?
• Monetary fines from regulatory agencies
• Instructors must recertify their
  qualifications, resulting in them being removed
  from the schedule
• Students must be retrained
• Operation is subject to additional rules and
  regulatory oversight

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• Compliance Monitoring Process

Setup Rules
Authorization Qualification
Update License / Qualification
Compliance Monitoring
Automated Currency / Expiry Date Updates
Reporting Currency Queue
Renewal Workflow
Signoff / Approval
Recurrent / Continuation Training
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Setting up a Monitoring Process

• What are the steps to monitor compliance?
• Document the Rules for Currency Tracking
• Identify the Roles Responsibilities
• Verify the Interpretation of Rules
• Identify the Consequences of non-compliance

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• Example of Instructor Currency Rule Set

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• Example Setupof Instructor Currency Rule Set

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• Involved Parties

• Planners and Schedulers drive the process by
  Scheduling Currency Events
• Fleet Management Monitors Instructor Currency
• Reports identify when/why Instructors
  Qualifications may Expire

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• Involvementof Event Planning and Day of OPS

• How is the planning of training events involved?
• Identify Training Subjects which can be used
• Associate Monitoring Items to Training subjects
• Signing Instructor events
• Update of Expiration Dates for Instructor
  Qualifications

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• Benefits of Automating the Monitoring Process

• How can automation improve this process?
• Consistent application of compliance rules
• Common naming conventions terminology
• Transparent view into instructors qualifications
  and recurrent training requirements
• Standard method for monitoring employees
  qualifications

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Benefits of Automating the Process in a TMS
What additional value is obtained by tracking
currency in a Training Management System?

• Full integration with qualifications,
  requirements, and scheduling tools. This
  prevents the assignment of instructors to events
  for which they are not qualified
• Auto-management of record keeping for recurrent
  instructor training. This enables the accurate
  and effective maintenance of currency records
  which supports the automatic update of expiration
  dates for instructor qualifications
• Support for the planning process through
  identification of recurrent training for
  instructors
• Workflow with included Notification component

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• Reporting and Auditing

• The dates are updated automatically, but be
  prepared for Audits also
• When was his last QC?
• Was the Evaluator qualified? Show me her records?
• Did he conduct 4 LOEs last year?
• When is she due for the Standardization meeting?

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