Facilities Management Disaster Recovery

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Facilities Management Disaster Recovery
Business Continuity

• EMERGENCY PLAN
• Purpose To provide quality emergency services to
  USC in the event of a major emergency. To get
  the University up and running in the shortest
  length of time.
• BUSINESS CONTINUITY
• Purpose Enforce the business systems necessary
  to provide materials and labor for emergency and
  continuous services in restoring campus back to
  normal.
• Document resources expended for FEMA and
  insurance recovery.

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Introduction

• General Emergency Procedures
• Earthquake Response Procedures
• Earthquake Response Priorities
• Field Team Procedures
• Contracts Service Agreements
• Emergency Equipment Resources
• Role of Utilities Team
• Plan for restoring power
• DWP
• Earthquake Response Organization
• Field Response Teams Meeting Points
• Building Assignments/Maps

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Earthquake Response Priorities

• Priority One
• Residential buildings and critical emergency
  response facilities
• Priority Two
• Labs/Haz Mat facilities
• Priority Three
• Administrative Buildings/other buildings
• Critical emergency response facilities include
  health care facilities, parking structures,
  Facilities Management, Career and Protective
  Services and Bovard Administration.
• Hazardous materials facilities include all lab
  buildings, hazardous materials storage
  structures, and chlorine tanks at McDonalds Swim
  Stadium.

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Timeline

• Day 1 Emergency Occurs
• Institute Emergency Response Procedures
• Inspect All Buildings
• Day 2-6 Restore Utilities
• Make repairs/contract out if necessary
• Electricity/Generators
• Water/Sewer
• Day 6 Return to Campus
• Cleared/inspected buildings
• Hazard free
• Some power
• Water/sewer

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Team Field Procedures

• The responsibilities of Facilities Management
  Services, in coordination with Career
  Protective Services will be
• Initial assessment of damage to USC facilities
• Advise university on evacuation and re-entry
• Restore power
• Prevent damage or injury by making repairs or
  utility service adjustments, if necessary (shut
  off gas, power, etc.)
• Keep records of losses due to facility damage

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Contracts/Vendor Agreements

• In addition, FMS will utilize services from
  outside licensed vendors and consulting
  structural engineers.
• Consulting Engineers
• Kocher and Schirra (Electrical)
• Brandow and Johnston (Structural
• CEDG (MEP)
• Kaplan Chen Kaplan (Historical)
• Restoration
• Belfor Restoration Recovery
• Fuel
• Diamond Oil
• Crescent Oil

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Role of Utilities Team

• 35 staff assigned to zones consisting of
  Journeymen Electricians, Plumbers and Engineers.
• Duties
• Inspect Utility distribution systems (gas, water,
  high voltage and electricity).
• Specialists in shutting off or re-routing utility
  service to a building as necessary.

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Belfor Property Restoration

• USC is a RED ALERT Premium Plus client
• USC has priority above all non-Premium Plus
  clients during an area-wide event such as an
  earthquake
• Available 24/7, 365 days a year

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Belfor Property RestorationSERVICES

• Water Extraction
• Structural Dehumidification
• Smoke/Odor Removal
• Structural Cleaning and Decontamination
• Contents pack out/restoration
• Mold Remediation
• Electronics Restoration
• Magnetic Media and Data Recovery
• Equipment Machinery Restoration
• Book Document Reclamation
• Consulting Services
• Generator Services

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Earthquake Response Organization

• FMS earthquake response will be coordinated from
  FMS/CRC Command Center
• All FMS personnel, including 6 Emergency Teams
  will report to FMS/CRC Command Center
• The AVP and the Executive Director of Operations
  will coordinate the FMS response activities from
  the EOC (FMS Training Room)

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POWER PLANRestore Power to Campus

• Determine cause of outage
• Determine Priority Buildings (for generator
  backup)
• Residential
• Research Labs
• Deploy Utilities Team
• Contact DWP to determine cause
• Fuel Plan
• Monitor consumption
• Load shed

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Field Response Team Meeting Sites

• Zone 1 Facilities Management PK Lot
• Zone 1A McAlister Field
• Zone 2 SSR1
• Zone 3 McCarthy Quad/Doheny Fountain
• Zone 4 Gate 1 (Hoover/Expo)

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Business Continuity

• Take roll call after event
• Complete manual timesheets
• Use Procurement Card to purchase materials
• FEMA Compliance
• Document equipment losses
• Track information by building by campus
• Take pictures of damage

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Building Assignment Maps
ZONE 1facilities west side of McClintock
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Building Assignment Maps
ZONE 1Aoff campus housing/other
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Building Assignment Maps
ZONE 2between McClintock/TrousdaleNorth of
Childs Way
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Building Assignment Maps
ZONE 3East of Trousdale
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Building Assignment Maps
ZONE 4between Trousdale/McClintock South of
Childs Way