Development, Validation, Implementation and Enhancement of a Voluntary Protection Program Center of

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
VPP Program Highlights Darrilyn Cranney - Deputy
Assistant Secretary of the Navy (Safety) April
23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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DON VPP IPR AGENDA

• DASN (Safety) provide DON overview
• NAVSAFECEN to provide Navy overview
• Navy Echelon 2 representatives provide site
  specific briefs
• Marine Corps Headquarters, Safety Division to
  provide MC overview
• Marine Corps Echelon 2 to provide site specific
  briefs

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VPP AND SAFETY STARTS AT THE TOP
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SUCCESS STORIES

• Ten DON sites recognized as STAR sites
• Portsmouth Naval Shipyard
• Norfolk Naval Shipyard
• Puget Sound Naval Shipyard
• Pearl Harbor Naval Shipyard
• Navy Submarine Base Kings Bay
• Naval Air Station, Key West
• Marine Corps Logistics Base Barstow
• Intermediate Maintenance Facility, Bangor
• Weapons Station Charleston
• Naval Hospital Corpus Christi

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CURRENT STATUS

• 40 Navy sites working towards VPP Star
• 10 Marine Corps sites working towards VPP Star
• 4 Navy sites preparing for CX Readiness
  Assessment and may obtain Star this year
• NAS Jacksonville
• NS Mayport
• NS Everett
• NAVFAC NW

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DON CHALLENGES

• Communication, statement of importance of VPP and
  involvement from higher echelons
• Leadership commitment/union involvement
• Size and magnitude of sites
• Injury Illness reporting (UIC bleed-over)
• Workers Compensation case management
• Contractor Safety program oversight
• Embracing active duty personnel in VPP efforts

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WAY FORWARD

• DON/OSHA VPP Partnership
• VPP in support of Naval Safety Vision
• Continue focus by leadership
• Expand understanding of VPP Benefits
• Coordinating mentors and providing internal
  mentors

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Navy Status Steve Geiger Update April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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Metrics Color Coding Legends
Overall Percent Complete
Blue ? Application Ready (90 or better
complete) Green ? Beyond Halfway (50 up to 90
complete) Yellow ? Commenced Progress (Between
25 up to 50 complete) Red ?
Demonstrated Start (Less than 25 complete)
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Navy Year 1 and Year 2
Year 1 Sites
Year 2 Sites
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Navy Year 3 and 4
Year 3 Sites
Year 4 Sites
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Navy Star and Challenge Sites
Navy Challenge Sites
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Navy

• Current Status
• Goals/Objectives
• Assessment of Progress
• 38 Sites Participating in VPP
• 1 prior to 2006,10 in 2006, 11 in 2007, 10 in
  2008 and 4 in 2009
• 2 sites are still scheduled to become active in
  2009
• Schedule Status On Target
• Challenges
• Voluntary program
• Lessons Learned
• Manage expectations
• Realistic timelines

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Navy

• VPP Path Forward
• Five Year Plan
• Goal/Objectives end state
• Naval Facilities Engineering Command (NAVFAC)
  will not provide additional funding for VPP
• NAVFAC North West (NW) Bangor site is expected to
  submit an application in June 2009.
• Schedule

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Naval Air Systems Command Update April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
Elisabeth Holland 09F/AIR 7.10.1 NAVAIRSYSCOMHQ

• Protecting the ultimate resource our people!

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Naval Air Systems Command
Year 1 Sites
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FRC East

• Current Status
• Goals/Objectives
• Assessment of Progress
• 73 Percent Complete per e-VPP Tool
• Total Case Incident Rate (TCIR) reduction target
  is March 2012
• Application accepted only after 3 year average
  TCIR/DART below industry average
• Challenges Reducing TCIR below BLS within 3
  Years.
• Lessons Learned Ensure Buy-in from Employees
• Ensuring supervisors emphasize VPP passports
• Established additional sub-committees

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FRC East
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Naval Air Systems Command

• VPP Path Forward
• Five Year Plan
• Goal/Objectives
• Complete return-on-investment (ROI) for VPP by
  end CY 2012 (assuming FRC E VPP completion)
• Compare ROI for alternative management systems
• Planned Support
• FRC East experience shared among NAVAIR sites
• Support for commands that choose VPP
• Schedule
• Mar 15, 2012 FRC E application for VPP
• Dec 30, 2012 ROI analysis

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Commander, Navy Installations Command
(CNIC) Update Hank Spolnicki April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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CNIC Post BRAC Navy Shore (76) Installations By
RegionVPP SITES IN GREEN YEAR 1-4

• N61463 CNR Mid-Atlantic (15)
• N57095 NSA Norfolk
• N32443 NSS Norfolk Naval Shipyard
• - N62688 NAVSTA Norfolk
• N60191 NAS Oceana (3)
• - N69212 WPNSUPPFAC Yorktown
• - N61414 NAB Little Creek (3)
• - N32414 NSA Mechanicsburg
• - N00158 NAS/JRB Willow Grove
• - N31188 NSGA Sugar Grove
• - N60087 NAS Brunswick
• - N69213 NAVWPNSTA Earle
• - N00129 SUBASE New London (4)
• - N32446 NSY BOS Portsmouth
• - N32411 NAVSTA Newport (4)
• - N48558 NAVAIRENGSTA Lakehurst
• - N68317 NSU Saratoga Springs

• N61040 CNR Midwest (3)
• -N00128 NAVSTA GLakes (4)
• N61018 NSA Crane (2)
• N00639 Mid South

• N68742 CNR Northwest (4)
• N68436 Naval Base Kitsap (3)
• N00620 NAS Whidbey Island
• - N68967 NAVSTA Everett (4)
• N32013 NAVMAG Indian Island

N61075 CNR Korea (1) - N32778 CFA Chinhae

• N61076 CNR Japan (6)
• - N61029 CFA Okinawa
• - N61028 CFA Yokosuka
• - N61030 CFA Sasebo
• - N61031 NAF Atsugi
• N61032 NAF Misawa
• N61078 NSF Diego Garcia

N61077 Singapore AC (1)
CNR NDW
N61128 CNR Marianas (Guam) (1) - N61755 NAVBASE
Guam (CNF Marianas SA)

• N00171 CNR NDW (5)
• - N68469 NSA Washington
• - N61150 NSA North Potomac
• - N61151 NSA South Potomac
• N0428A NSA Pax River (3)
• - N61152 NSA Annapolis

N61449 CNR Hawaii (2) - N62813 NAVSTA Pearl (2) -
N0534A PMRF Barking Sands
N61108 CNR SW Asia (1) - N63005 NSA Bahrain

• N00242 CNR Southwest (10)
• N63406 SUBASE San Diego (4)
• N00245 NAVSTA San Diego (3)
• - N69232 NAVBASE Ventura County
• N60042 NAF El Centro
• N63042 NAS Lemoore (2)
• N60495 NAS Fallon
• - N61065 NAVWEPSTA Seal Beach (2)
• N00246 NAS North Island (2)
• N47609 NAWS China Lake
• N61014 NSA Monterey

• N3049B CNR Europe (5)
• N62588 NSA Naples
• - N62995 NAS Sigonella
• - N66691 NSA Souda Bay
• - N62863 NAVSTA Rota
• - N49422 JMF St. Mawgans

Updated 5MAY08 C. Douglas, CNIC N444 Naval
Support Station-Under Review by CNIC UIC Change
Pending to CNIC UIC
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CNIC Year 1 and 2
Year 1 Sites
Year 2 Sites
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CNIC Year 3 and 4
Year 3 Sites
Year 4 Sites
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CNIC Star and Challenge Sites
Navy Star Sites
Navy Challenge Sites
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Commander, Navy Installations Command

• Current Status
• Assessment of Progress
• 19 CNIC Sites Participating in VPP
• NAS Key West and Kings Bay awarded VPP Star
• NWS Charleston awarded Merit (2007), recommended
  for VPP Star, pending approval
• NS Everett, NAS Jacksonville and NS Mayport will
  submit Applications in 2009
• Most sites are lt 50 complete after 2 yrs.
• Progress at most sites slowed significantly since
  October 2008

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Commander, Navy Installations Command

• Current Status
• Challenges
• High turn-over rate of Leadership
• Reduced staff
• Lessons Learned
• Original 2-year completion goal too short, 4-5
  year goal more appropriate
• More time consuming than anticipated, need about
  2 FTEs (full-time equivalents)

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Commander, Navy Installations Command

• VPP Path Forward
• Five Year Plan
• CNIC Installations currently pursuing VPP
  encouraged to continue
• CNIC is no longer providing Supplemental Support
  for VPP
• NAS JRB Fort Worth, NAS Jacksonville, NSA Panama
  City receiving Regional funding for VPP
  operational support
• Schedule to be adjusted by individual commands

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
NAVFAC Update Anthony Militello April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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NAVFAC Sites
Year 1 Sites
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NAVFAC Sites
Year 2 Sites
Year 3 Sites
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Current DoD VPPCX Engagement Status

• 4 Sites Actively leveraging VPPCX Support
• NAVFAC Northwest (Bangor) and Affiliated PWDs
• NAVFAC Northwest (Bangor) 60 PWDs 28
• 5 Sites are On Hold from leveraging VPPCX
  Support
• NAVFAC Southwest (San Diego)
• PWDs Point Loma Lemoore Yorktown Crane

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NAVFAC Northwest (Bangor)

• Current Progress
• 40 Complete
• Schedule Status
• Path Forward
• Goals, objectives end state, applications,
  planned support, schedule
• Challenges
• Lessons Learned

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VPP Path Forward

• NAVFACs desired end state
• Challenges getting there
• Lessons learned
• Planned VPPCX Support

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Commander, U.S. Fleet Forces Command Update
Gino Myers April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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USFF Year 3 and 4
Year 3 Sites
Year 4 Sites
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SERMC

• Safety Program Strengths
• Highly visible w/ excellent communication between
  mil/civ
• CX Safety Survey Perception score 97
• Excellent support from senior leadership
• Department heads signed VPP Commitment Pledge
• All Hands every 2 weeks with safety always
  mentioned
• Implementation Success
• RDML Orzalli (CRMC) attended command kickoff
  ceremony
• All Hands with awards, presentations, cake and
  band
• Lessons Learned
• Could potentially compete with other interests
  (mission)
• Must capture interest/enthusiasm of department
  heads/supervisors
• Emphasis and understanding that VPP is a command
  Safety Management System vice program
  administered by Safety

Initial gap analysis 35 complete 55 in
progress 10 no action
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NSSF

• Safety Program Strengths
• Highly compliant safety program
  inspections/pre-work briefs
• Leadership support
• Safety is a Top 5 for CO
• Implementation Success
• 12 month advance support
• VPP 101 training for designated personnel
• Contractors involved from inception
• Lessons Learned
• Networking/partnering with Star sites invaluable
• Requires additional oversight/program reviews of
  contractors

Initial gap analysis 64 complete 19 in
progress 17 no action
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USFF

• Unit Level Challenges
• Leadership rotation (military)
• Initial contact/briefs are vital
• Changing work unit level safety
  attitudes/practices
• Changing deckplate view of another safety
  requirement
• Lessons Learned
• Site selection is important. Sites that are
  compliant and eager to pursue VPP maximize VPP CX
  resources
• Senior leadership awareness must begin early
• NSSF Safety talked VPP 12 months prior to CX
  engagement

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VPP Path Forward

• SERMC
• CX VPP Review - 28/29 Apr 09
• CX Mock Audit Review - May/Jun 09
• Goal OSHA Final Audit - Jul/Aug 09
• NSSF
• All areas for improvement identified in the
  initial gap analysis have been assigned for
  completion
• Goal OSHA Final Audit - March 2010
• NCTAMSLANT DET Cutler
• CX initial visit 15 May

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Chief, Bureau of Medicine and Surgery
(BUMED) Update Gayle Goff April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

41
Commander, Bureau of Medicine and Surgery

• Current Status
• Assessment of Progress
• Star Sites
• 1 VPP Star Site - First DoD Medical Activity
• Health Clinic Corpus Christi, Texas received VPP
  Star February, 2009 (OSHA visit Nov 2008)
• 2 Sites participating in CX Pipeline
• Naval Expeditionary Medical Command,
  Williamsburg, VA (NEMSCOM)
• Naval Hospital Yokosuka, Japan (NHYJ)

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Commander, Bureau of Medicine and Surgery

• Current Status
• Assessment of Progress Continued
• Percentage complete
• NEMSCOM 28
• NHYJ - Just starting
• Schedule Status
• NEMSCOM - On schedule (Started Late FY08 - 28
  and making progress)
• NHYJ On schedule (Started 4/17/09)

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Commander, Bureau of Medicine and Surgery
BUMED CX Sites in Pipeline
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Commander, Bureau of Medicine and Surgery

• Current Status
• Challenges
• Socializing VPP within operational chains of
  command is difficult when there is no Navy
  Policy advocating this approach
• Lessons Learned
• Site selection is important. By selecting sites
  that are ready and willing to pursue VPP
  utilization of VPP CX resources and site
  implementation momentum are optimized

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Commander, Bureau of Medicine and Surgery

• VPP Path Forward
• Five Year Plan
• Goal/Objectives
• Changed Self-assessment process to VPP based
  model effective 2009
• All BUMED Participants Attain Star
• Simplify transition to VPP
• Planned Support
• Continue utilizing DoD VPP CX
• Continue building on internal knowledge

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Commander, Bureau of Medicine and Surgery

• VPP Path Forward
• NEMSCOM
• Goal/Objectives
• Build on Existing Strong SH Leadership/Culture
• Focus on VPP Specifics
• Written Instruction for VPP Elements /
  Sub-Elements
• Expanded Training and Trend Analysis Programs
• Planned Support
• VPP CX VPP Implementation / OSHA Application
• ESAMS Trend Analysis / Training Program
  Management
• Schedule 24 Months (or less) is Achievable

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Commander, Bureau of Medicine and Surgery

• VPP Path Forward
• Naval Hospital Yokosuka
• Goal/Objectives
• Focus on VPP Specifics as Identified by VPP CX
  Baseline Gap Analysis
• Planned Support
• VPP CX VPP Implementation / OSHA Application
• Schedule 24 Months

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Naval Sea Systems Command Update Charles
Anderson April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

49
NAVSEA Year 2 Sites
Year 2 Sites
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50
NAVSEA Star Sites
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Naval Sea Systems Command

• Current Status
• Goals/Objectives
• Assessment of Progress
• NSWC Indian Head - DOD VPP CX
• 51 Complete, Application 31 DEC 10
• NSWC Crane DOD VPP CX
• 19 Complete, Application - TBD, but not before
  31 DEC 10
• HQ/PEO Site - VPP Challenge 1st Semi-Annual
  Report to OSHA, Jan 09
• 42 Complete Stage 1, 3 Complete Stage 2 as of
  10 Apr 09, Application 30 JUN 11
• NSWC/NUWC Completing Gap Analyses
• Complete Carderock, Crane, Indian Head, Keyport,
  Philadelphia, EOD-TD
• Planned Newport (Jun 09), Corona, Dahlgren,
  Panama City, Port Hueneme, Dam Neck

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Naval Sea Systems Command

• Current Status
• Challenges
• Institutional Energy/Focus Potential to
  overwhelm workforce with multiple concurrent
  change initiatives
• NCWF Overhead Costs - Balancing resources to
  achieve goals and objectives
• Conflicting Requirements - Achieving DOD
  compliance while reaching beyond
• Guidance Senior Leadership Advocacy - Change in
  senior leadership
• Employee Buy In - VPP is also for Non-Industrial
  office environments
• Management Buy In - Return on Investment isnt
  only financial
• Lessons Learned
• Align VPP with Lean Six Sigma efforts (NSWC
  Indian Head NSWC Crane)
• Dont lose momentum when competing priorities win
  out over VPP execution (NSWC Indian Head)
• Dont lose momentum after getting initial STAR
  (Naval Shipyards)
• Recertification is possible (Naval Shipyards)

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Naval Sea Systems Command

• STAR/Post STAR Status
• VPP STAR Summary
• ALL Naval Shipyards COMPLETE - 5 VPP STARS
• Portsmouth NSY 2005 Recertified 2008
• Puget Sound NSYIMF Bremerton 2006
  Recommended for STAR 2009
• Norfolk NSY 2006 2009 OSHA VPP On-Site
  Evaluation - 20-23 Apr 09
• Pearl Harbor NSY IMF 2007 Recertify due 2010
• Puget Sound NSYIMF Bangor 2008 Recertify
  due 2011

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Naval Sea Systems Command

• VPP Path Forward
• Five Year Plan
• Goal/Objectives Part of NAVSEA Safety Strategy
• NAVSEA defines end state as safety culture change
  complete
• Goal is to have NAVSEA Corporation all STAR
• Planned Support Schedule
• Naval Shipyards Maintain STAR Recertify
• Warfare Center Divisions Complete Gap Analyses
  by 2010
• NAVSEA HQ/PEO Site VPP Challenge Program,
  2008-2011
• SUPSHIP Begin Path to VPP in 2009
• RMC Begin Path to VPP TBD after transfer in May
  2009

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Naval Sea Systems Command

• Back Up

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NSWC Indian Head
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NAVSEA HQ/PEO Site(VPP Challenge Stage 1/2/0)