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Communicating Good Governance Practical Advice Kai Vaksdal CONFORM

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Hitec in partnership with CIPFA Better Governance Forum ... Hitec in partnership with CIPFA Better Governance Forum. The CEO advises councillors on policy ... – PowerPoint PPT presentation

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Title: Communicating Good Governance Practical Advice Kai Vaksdal CONFORM


1
Communicating Good Governance Practical
AdviceKai VaksdalCONFORM
Communicating Good Governance
Hitec in partnership with CIPFA Better Governance
Forum
2
Communicating Good Governance
  • Summary of key points
  • Issues for Authorities
  • How do we communicate Good Governance now?
  • What does The Framework say?
  • How do we do it now?
  • What more can we do?
  • Questions?

Hitec in partnership with CIPFA Better Governance
Forum
3
Communicating Good Governance
Summary of key points These are all taken from
Delivering Good Governance in Local Government
  • To achieve good governance, each authority should
    be able to demonstrate that it is complying with
    the core and supporting principles contained in
    the Good Governance Framework and should
    therefore develop and maintain a local code of
    governance appropriate to its circumstances,
    comprising the requirements for best practice

Hitec in partnership with CIPFA Better Governance
Forum
4
Communicating Good Governance
Summary of key points
  • Clear channels of communication should be in
    place
  • Governance is about how local government bodies
    ensure that they are doing the right things, in
    the right way, for the right people, in a timely,
    inclusive, open, honest and accountable manner.

Hitec in partnership with CIPFA Better Governance
Forum
5
Communicating Good Governance
Summary of key points
  • Arrangements should exist to ensure compliance
    with relevant laws and regulations, and internal
    policies and procedures.
  • Good governance leads to good management, good
    performance, good stewardship of public money,
    good public engagement and, ultimately, good
    outcomes for citizens and service users.

Hitec in partnership with CIPFA Better Governance
Forum
6
Communicating Good Governance
Summary of key points
  • The CEO advises councillors on policy
  • The Authority has to provide assurances that (a)
    its governance arrangements are adequate and
    operating effectively in practice or (b) where
    reviews have revealed gaps, what actions are
    planned to ensure effective governance in the
    future.

Hitec in partnership with CIPFA Better Governance
Forum
7
Communicating Good Governance
Summary of key points
  • Communication (clear channels)
  • Accountability (doing the right things)
  • Ensure Compliance (with the Framework)
  • Internal Policies (must be understood)
  • Good Management (Proof, Pro-active)
  • Good outcomes (Borough Public)
  • Provide Assurances (Proof Certainty)

Hitec in partnership with CIPFA Better Governance
Forum
8
Communicating Good Governance
Issues around Communicating Good Governance What
do the Guidance Notes and Framework actually say?
  • Local Authorities need to identify systems,
    processes and documentation that provide evidence
    of compliance with the principles of good
    governance.
  • Are the governance arrangements understood
    throughout the authority?

Hitec in partnership with CIPFA Better Governance
Forum
9
Communicating Good Governance
Issues You need PROOF
  • How do you currently ensure that your policies
    and procedures have been received, read and
    understood by every member of staff?
  • Can you prove this to auditors, CEOs, members
    and senior management?
  • How would you, your department and the entire
    organisation be affected? CPD, Appraisals, CPA

Hitec in partnership with CIPFA Better Governance
Forum
10
Communicating Good Governance
But we use.
  • Paper manuals / print outs / files
  • Lost, thrown away, misfiled
  • Not secure, copies everywhere
  • Read receipt needs signature on more paper
  • No understanding measurement
  • Post and Hope

Hitec in partnership with CIPFA Better Governance
Forum
11
Communicating Good Governance
But we use.
  • Email / Electronic Delivery
  • Ability to delete!
  • Not secure - can be forwarded
  • Read receipt equals close e-mail
  • No understanding measurement
  • Post and Hope

Hitec in partnership with CIPFA Better Governance
Forum
12
Communicating Good Governance
But we use.
  • Corporate Intranet
  • Employee must take initiative
  • Documents difficult to locate
  • No read confirmation
  • No understanding measurement
  • Post and Hope

Hitec in partnership with CIPFA Better Governance
Forum
13
Communicating Good Governance
What more can we do?
  • Pro-actively deliver the right policies and
    procedures to the right people and get
    confirmation that they have been received, read
    and understood.

Hitec in partnership with CIPFA Better Governance
Forum
14
Communicating Good Governance
What more can I do?
  • Review, amend, agree and
  • sign off new or updated policies and procedures
    internally then send out the latest version to
  • the staff

Hitec in partnership with CIPFA Better Governance
Forum
15
Communicating Good Governance
What more can I do?
  • Receive regular, comprehensive reports on exactly
    who has received, read and understood all of the
    policies and procedures which the Borough needs.

Hitec in partnership with CIPFA Better Governance
Forum
16
Communicating Good Governance
Summary of key points
Conform
  • Communication (clear channels)
  • Accountability (doing the right things)
  • Ensure Compliance (with the Framework)
  • Internal Policies (must be understood)
  • Good Management (Proof, Pro-active)
  • Good outcomes (Borough Public)
  • Provide Assurances (Proof Certainty)

Hitec in partnership with CIPFA Better Governance
Forum
17
Communicating Good Governance
  • Communicating Good Governance will help you to
  • Reduce the Risk of damage to Reputation and CPA
    Scoring
  • Provide evidence of Better Governance, Best
    Practice and Risk / Performance Management
  • Improve the Review/Approval process
  • Reduce Costs

Hitec in partnership with CIPFA Better Governance
Forum
18
Communicating Good Governance
  • Communicating Good Governance
  • Practical Advice
  • Questions?
  • Thank you for your time.
  • Opportunity to speak with us afterwards.

Hitec in partnership with CIPFA Better Governance
Forum
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