20092010 Instructor Renewal Update

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2009/2010 Instructor Renewal Update

• Wyoming Medical Center
• AHA Training Center
• 1233 E. 2nd
• Casper, WY 82601

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Contents

• Renewal Requirements/Paperwork
• Policy and Procedure Manual
• Forms/Website
• WPOne/Instructor Roster Tool
• Whos Who
• 2010/2011 Science

• Provider Course Structure
• Internet Applications
• Resources
• FAQs

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Instructor Renewal Requirements

• It is every instructors responsibility to ensure
  they meet ALL renewal requirements in each
  discipline and submit paperwork on time. Due to
  the work load of the TC Coordinator, please make
  sure all items are complete. Incomplete or late
  items will not be accepted.
• Process and paperwork are available online at
  http//www.wyomingmedicalcenter.com/careers/ahains
  truct.php
• Paperwork is also being emailed out to all
  instructors whose email addresses are on file.
  Please share process/forms with your fellow
  Instructors. We do not have current email
  addresses for everyone. Paperwork will not be
  sent out in hard copy.
• Each Instructor and Provider card must be paid
  for.
• We have 270 instructors who will be renewing in
  the coming year. Please plan your renewal
  activities appropriately. Training Center will
  not send expiration reminders, complete blank
  forms, etc. There is no grace period.

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Renewal Continued

• Instructors are responsible for coordinating
  renewal monitorings. There may be fees
  associated with this.
• Instructors are responsible for ensuring they
  teach all four classes and documenting this on
  the Renewal Checklist.
• Completed renewal paperwork that is submitted to
  Training Center prior to expiration month will
  not be issued new cards until expiration.

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Policy and Procedure Manual

• Available online at http//www.wyomingmedicalcent
  er.com/careers/ahainstruct.php
• Every instructor should read/review. All
  instructors need a basic knowledge of our PP.
  AHA specific PP are also a part of the manual.
• Updated every April, beginning 2009.
• Policies are in effect!!
• Excellent resource for all instructors.
• TCF/RFs - please share with your instructors!

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Forms/Paperwork

• Please use current forms from either WMC TC or
  AHA. Forms that are significantly outdated or
  from another TC are not appropriate.
• The most current version of all forms can be
  found online at http//www.wyomingmedicalcenter.co
  m/careers/ahainstruct.php
• Please complete all forms FULLY. Rosters and
  evals have been updated to remove excessive
  fields. Please see example on next slide of
  appropriate roster completion.
• Students must print their names clearly on each
  roster.
• Evaluation summaries are appreciated in lieu of
  individual evaluations. This not only saves us
  paperwork, but it will help instructors save on
  postage costs!
• Skills Check-off sheets and individual tests are
  not required, again helping save on paperwork and
  postage! Instructors should keep these forms
  until the cards are issued. Once cards are
  received, these forms may be discarded. WMC TC
  rosters have section for this information to be
  logged by instructor.
• Completion cards will be mailed directly to
  instructor or organization. If cards are to be
  mailed elsewhere, self-addressed envelopes must
  be included.

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Forms/Paperwork, Cont

• Please do not put evals in student envelopes. Do
  not seal envelopes - cards are mailed directly to
  students in them. If you do not provide
  envelopes where cards are to be sent, all cards
  will be sent directly to instructor to be mailed.
• Please submit proper payment with each order.
  Orders received without payment will be returned
  to you.
• Due to paperwork volumes, TC cannot hold orders
  while waiting for payments.
• Proper taxes must be paid per county.
• Special note - If you generally teach/order
  through a tax exempt business, but then place an
  order as an individual, YOU MUST PAY COUNTY SALES
  TAX!
• Account collections are done by TC as needed.

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WorldPoint One System

• WMC TC is currently transitioning to WPOne
  System.
• This system will allow us to go electronic!
• Set up is completely manual. Estimated
  completion date is late 2009.
• More information to be announced soon!

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Instructor Roster Tool

• This tool gives the individual instructor or
  training site the following capabilities to
  manage Emergency Cardiovascular Care student
  training records
• Record instructors, including expiration dates
  for teaching credentials.
• Record class information, including date, time,
  location, and instructors.
• Record student information, including name,
  contact information, and class.
• Track class registration.
• Print list of all classes.
• Print class sign-in sheets.
• Print class rosters (front and back).
• Create additional course types.
• Most importantly, electronically transmit class
  results via email to your sponsoring Training
  Center, improving card processing times and
  ensuring correct documentation.

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Instructor Roster Tool, ContWhat this means for
you

• Each Instructor/Training Site will need to order
  the Roster Tool from WorldPoint for 19.99.
• More than one instructor can use the tool to
  submit course rosters (i.e. One training site can
  share on license amongst all the instructors).
• Hard copy (paper) roster submissions will go
  away. There may be a service charge for those
  who continue to submit rosters in hard copy.
• Transition to this program will be a instructor
  renewal requirement. Future renewals may not be
  accepted if the transition has not happened.
• More information will be sent out via email on
  this transition as this system is built
  (estimated early 2010 - after WorldPoint One
  System is set up).

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Whos Who?

• Regional Faculty
• Training Center Faculty
• Training Center Coordinator
• Course Director
• Instructor

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Regional Faculty (RF)

• Are appointed volunteer leaders who serve as
  science and curriculum experts to the TC and
  Instructors.
• Assigned to TCs for quality assurance, course
  monitoring and mentoring.
• Serve as outside resource experts on ECC related
  issues.
• Conduct course monitoring and TC administrative
  reviews as needed.
• A Regional Faculty member cannot conduct a course
  monitoring of administrative site review for
  their primary TC.
• Must volunteer 15 hours a month, per discipline
• Who are the RFs aligned with WMC (as their
  primary TC)?
• Kay Herndon and Russ Christiansen - ACLS and PALS
• Who are the RFs assigned to WMC?
• RF assignments are currently being worked on by
  the
• Regional ECC Committee.

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Training Center Faculty (TCF)

• Serve as quality assurance and educational
  leadership for the TC
• Conduct Instructor courses and monitor, update,
  and coach instructors.
• Monitor renewing Instructors.
• Each TC must appoint at least 1 TCF member in
  each discipline it teaches.
• Ensure that the TC is capable of conducting
  quality Instructor courses, course monitoring and
  Instructor updates.
• Who are the TCFs aligned with WMC?
• Russ Christiansen Maureen OLeary
  Ken Oliver Tami Haines
• Chris Reese Aimee Binning
  Joanne Moore Jerod Levin
• Kay Herndon Chris Paris
  Jack Moore Juanita
  Bueter
• Amy Olwell Dennis Myatt
  Joe Bueter Louis Hammer
• Laurie Wempen Angelena Potter
  Nancy Wright

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Training Center Coordinator (TCC)

• Represents the TC and is selected by the TC.
• Serves as the primary contact between the TC and
  AHA ECC Programs.
• Must have appropriate skills to either perform or
  manage all TC responsibilities described in PROAD
  manual.
• Does not need to be an ECC Instructor but must
  have understanding of programs.
• Who is the WMCs TC Coordinator?
• Jennifer Longo
• Best way to contact is via email at
  jlongo_at_wmcnet.org

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Course Director (CD)

• ACLS and PALS Course Directors are members of the
  TCs faculty and are responsible for quality
  assurance and management of AHA courses offered
  by the TC.
• CD is an AHA Instructor appointed by the TC.
• CDs are required to be on-site throughout the
  course.
• Monitor renewing Instructors
• Must attend a Course Director orientation and
  complete successful monitoring by TCF or RF
  member in the same discipline.
• Who are the CDs aligned with WMC?
• Kay Herndon Russ Christiansen Mark
  Meyer Robynne Scheele
• Jay Johnson Merle Potter Maureen OLeary
  Tonya Crisman
• Lisa VanBrunt Keith VanBrunt Chris Paris
  Sheila Lutz

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Instructors

• The ideal instructor candidate is
• Motivated to teach, facilitate learning,
  ensure students acquire skills necessary for
  successful completion.
• Instructors must complete all course
  prerequisites and Instructor Course/Card Issuance
  Requirements as indicated in the PROAD Manual.
• Instructors must also ensure they meet the
  Instructor Renewal Criteria.
• You must maintain Instructor status in each
  discipline you teach.
• Who are the Instructors aligned with WMC?
• We have nearly 300 of them!

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We need more advanced discipline instructors!
(RF/TCF/CD)

• Do you want to become one?
• Training will be offered at Wyoming Medical
  Center in October 2009. Please contact TC
  Coordinator for more information.

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Did you know...

• We are not required to process course completion
  cards for rosters received more then 30 days
  after the class.
• Classes taught by an instructor who has not met
  all initial or renewal requirements or who is not
  certified in the discipline they are teaching are
  INVALID and the students must take another class.
• If you are submitting one roster and have
  students who have completed different class types
  (ie - 2 for BLS Renewal and 3 for Heartsaver AED)
  you must indicate which student took which type
  of class.

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2010/2011 Science

• AHA will be rolling out new science in 2010/2011.
  More information will be sent out on this as the
  time approaches.
• In the mean time - are you teaching Hands Only
  CPR in Heartsaver Classes?

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Provider Course Structure

• All equipment must be in proper working order and
  good repair.
• Manikins and contaminated equipment must be
  decontaminated according to the manufacturers
  recommendations. This can be documented on the
  WMC Course Roster.
• All students must have the current appropriate
  AHA course textbook before, during and after the
  course. An exception is made for Healthcare
  Professionals who have access to the book before,
  during and after the course at their facility.
  If the student CD is missing, the book may not be
  distributed.
• Sample course agendas are available in the
  course-specific Instructors manual.

• We have had an alarming amount of Instructors
  teaching classes WAY beyond the Instructor
  -Student Ratio!
• The course must adhere to the student-to-Instructo
  r and student-to-manikin ratios outlined in the
  specific Instructors manual.
• Smoking is prohibited in classrooms and training
  facilities during all AHA ECC Training Programs.
• Equipment required for each course is listed in
  the course-specific Instructors manual.
• Adding non-AHA content to the course is not
  advisable. The instructor must inform students
  when information is from a non-AHA source.

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Internet Applications

• Instructor Network
• Every Instructor should register on the
  Instructor network
• Website is http//my.americanheart.org/eccportal/
  ecc/ecc
• Registration is required to renew Instructor
  Status.

• ECC Class Connector
• List classes online
• List Training Sites online
• Website is http//www.americanheart.org/presenter
  .jhtml?identifier3012360

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ResourcesWhere can you go for information?

• Course-specific Instructors manuals
• AHA Instructor Network
• PROAD (PAM) Manual
• Wyoming Medical Center Training Center web page
• WMC TC Policy and Procedure Manual
• Currents Newsletter
• Other Instructors
• AHA Website
• Channing-Bete.com
• Laerdal.com
• eworldpoint.com

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FAQs

• Are there faster renewal methods for repeat
  students?
• Yes. AHA has released Self Directed
  Learning renewal methods for BLS for HCP,
  Heartsaver and ACLS classes. These programs
  require completion of an electronic portion and
  completion certificate and hands on skills
  check-off. It is extremely important to verify
  the courses are AHA and purchased from the
  authorized distributors. There are imposters
  out there!
• Do I need to verify card authenticity?
• Yes. There are imposter cards out there!
  As the demand for trained individuals increases
  and the pool of qualified instructors decreases,
  people are going to great lengths to obtain
  course completion cards. Some cards look
  identical to AHA cards! If you are uncertain as
  to the validity of an AHA card, you may verify
  the microprint on the lines of the AHA card with
  a magnifying class. It should repeat
  AMERICANHEARTASSOCIATION
• Are there test for the Heartsaver classes?
• No. With the rollout of new materials in
  2005/2006, the Heartsaver tests were eliminated
  and the books were designed as workbooks.

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FAQs

• Are ARC classes the same as AHA?
• No, they are not the same. A Statement of
  Understanding between the two organization exists
  that allows some reciprocity between the two
  certifications.
• What kind of cards should I order for Heartsaver
  classes?
• It depends. Each card has a legend on the
  back indicating the type of training completed.
  If students completed Heartsaver First Aid with
  CPR and/or AED, you may save money by ordering
  only the Heartsaver First Aid card. Please refer
  to the module completion legend on the back of
  each card.
• How far in advance do I need to order teaching
  supplies?
• Due to budgetary constraints, we are only able
  to keep a limited number of supplies (books,
  videos, cards, etc.) on hand. Items are ordered
  from our distributor and generally take 10 -14
  days to arrive. If you have a large number of
  items to order (not course completion cards), we
  are able to have them drop shipped to you
  directly from our distributor. Keep in mind that
  all orders are processed in chronological order
  based on a 30 day turn around limit (from the
  date the TC receives the order).

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Notes For Natrona County Instructors!

• Please be sure to review the Equipment Checkout
  Policy in effect 7/1/2009.
• Many thanks to the Blue Envelope Health Fund for
  helping to provide CPR training to the community!!

• Certain classes do not qualify for Blue Envelope
  Reimbursement. If you are teaching one of these
  classes, you are responsible for paying all costs
  at the time rosters are submitted. The
  non-qualifying classes are BLS Renewal and First
  Aid.

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Thank you for attending this update!

• To document that you have successfully completed
  this renewal requirement, please complete the
  short, but fun quiz and submit it with your
  renewal paperwork.