Cornell Management System Cornell

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Cornell Management SystemCornells Safety,
Health Environmental Management System

• DSR Roundtable
• April 29, 2005

Laurie Cecere, CMS Manager
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Objectives

• Provide an overview of
• Background and how we got here
• Cornells approach
• Cornell Management System (CMS)
• Provide an understanding of a management system
• Benefits
• Challenges
• Provide some insight into
• What the CMS means to you
• Current schedule
• Enlist your support

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Where weve been
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Cornell University and The EnvironmentNovember
14, 1997

• The Cornell community pledges to promote
  sustainable futures through
• its educational activities,
• improvements to its campus environment,
• its research and outreach activities,
• environmentally responsible stewardship of all
  the resources entrusted to its care.

Signed by Hunter R. Rawlings III
President Stephen P. Rockwell Student Elected
Trustee Theodore L. Hullar Director, Center
for the Environment Jonathan R. Rockwell
Director, NY Student Environmental Action
Coalition
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Where weve been
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EPAs Determination

• EPA believes Cornell is capable of achieving
• a higher standard of self-policing
• greater compliance with laws and regulations
• EPA expects Cornell to institute
• internal policies and procedures necessary to
  prevent recurrence of violations of environmental
  requirements.

• U.S. Environmental Protection Agency, Region 2
• Dated 7/31/01 BY Lisa P. Jackson, Acting
  Director
• Division of Enforcement and Compliance
  Assistance Environmental Protection Agency,
  Region 2

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Where weve been
Nov-97
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Environmental Compliance and Voluntary
Environmental Initiatives Policy
Cornell Management System
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CMS Vision

• Cornell University will create and maintain a
  flexible, supportive, and user-friendly
  management system to integrate environmental,
  safety and health programs into everyday
  decisions and practices of the Cornell community
  of faculty, students and staff.

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CMS Elements Plan
Plan

• Safety, Health Environmental Policy
• Roles, Responsibility, Accountability
• Safety, Health Environmental Aspects Impacts
• Safety, Health Environmental Requirements
• Voluntary Initiatives
• Objectives Targets

Do
Improve
Check
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CMS Elements Do
Plan

• Training, Awareness Competence
• Internal External Communication
• Operational Controls
• Documentation Document Control
• Corrective Preventative Action
• Emergency Preparedness Response

Do
Improve
Check
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CMS Elements Check
Plan

• Monitoring Measuring
• Record Control
• CMS Conformance Audits

Do
Improve
Check
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CMS Elements Improve
Plan

• Continuous Improvement Review

Do
Improve
Check
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Management System a household examplePaying
the bills

• Mike Laurie get mail, write checks send in
  bills.
• Roles responsibilities
• Water bill, electric bill, mortgage, etc.
• Aspects the things we need to manage
• Must pay for the services we receive on time.
• Requirements

PLAN
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Management System a household examplePaying
the bills

• Training on how to fill out a check and bill
  stub.
• Training, awareness competence
• Detach bill stub and return with payment
• Operational controls
• Check to ensure last payment received.
• Monitoring measuring
• How is our bill paying system working?
• Conformance audit
• We should improve our handling of the bills when
  they come in the mail.
• Continuous improvement

DO
CHECK
IMPROVE
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Management System a household examplePaying
the bills

• Mike Laurie get mail, write checks send in
  bills.
• Roles responsibilities
• Water bill, electric bill, mortgage, etc.
• Aspects the things we need to manage
• Must pay for the services we receive on time.
• Requirements

PLAN

• Mike gets the mail sorts bills. Laurie writes
  checks and sends in bills.

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Management System a household examplePaying
the bills

• Training on how to fill out a check and bill
  stub.
• Training, awareness competence
• Detach bill stub and return with payment
• Operational controls
• Check to ensure last payment received.
• Monitoring measuring
• How is our bill paying system working?
• Conformance audit
• We should improve our handling of the bills when
  they come in the mail.
• Continuous improvement

DO
Mike puts bills in folder.
CHECK
IMPROVE
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Cornells Drivers/Benefits of a Management System

• Improve compliance performance
• Reduce risk
• Non-compliance fines
• Operational impacts
• Public relations
• Safety, health, environmental degradation
• General liability
• More confident compliance certifications for
  grant money
• Improved perception public relations

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Cornells Drivers/Benefits of a Management System

• Process improvements
• Increase awareness
• Other schools becoming certified
• Regulatory incentives
• Expedited permit response
• Regulatory relief lower inspection frequency
• Reduced penalties
• Reduced reporting requirements
• Recognition
• Stakeholders may require

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Challenges for Colleges Universities

• Diverse, decentralized organizations
• No top-down structure
• Organizational commitment
• Size scale
• Culture
• Resources

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CMS Development
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How does the management system concept apply to
the safety, health environmental aspects of
your roles?
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CMS Element Roles Responsibilities
UNITS
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Program Administrators

• EHS - Indoor Human Environment Chemical
  Management (Division of Campus Business
  Services)
• ECO - Outdoor (Natural) Environment
  (Division of Facility Services)
• CALS Pesticide Management

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Roles, Responsibilities Accountabilities
Examples

• Department Safety Representative
• Chemical Hygiene Officer
• Radiation Safety Tech
• Biosafety Officer
• Safety Specialist
• Etc.

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Safety, Health Environmental Aspects Examples

• Chemicals
• Electrical sources
• Radiation sources
• Bio-hazard sources
• Etc.

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Safety, Health Environmental Requirement
Examples

• Chemicals
• Training
• Personal Protective Equipment
• Storage requirements
• Waste disposal
• Hazard communication

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Training Examples

• Chemicals
• Chemical Safety for Lab Workers
• Chemical Waste Disposal
• Respiratory Protection Training
• Etc.

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Operational ControlExamples

• Chemicals
• Standard Operating Procedures for chemical use
• Waste disposal guidelines
• Etc.

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Documentation DocumentControl Examples

• Chemicals
• Chemical Hygiene Plan
• Chemical Authorization Form
• Etc.

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Monitoring MeasuringExamples

• Chemicals
• Laboratory Self-Inspections
• Consultations
• Informal walk-throughs
• Etc.

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Record Control Examples

• Chemicals
• Safetybase training records
• Chemical User Authorization signed forms
• Etc.

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Where weve been
Nov-97
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Phases of CMS Development
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CMS Development Org Structure
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CMS Steering Team

• CMS Laurie Cecere
• Environmental Compliance Office Bert Bland, Pat
  McNally, Paul Smart
• EHS Jim Grieger, Mike Lonon
• CALS Mary-Lynn Cummings
• CVM Paul Jennette
• Division of Facilities Services Joe Lalley
• Lab of Elementary Particle Physics Rich
  Gallagher
• Office of Human Resources Betsy Shrier
• Weill Medical College Erik Talley
• Faculty Member
• EA Engineering, Science Technology Brian
  Lesinski

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CMS Pilots

• Greenhouses
• Utilities Department
• Microbiology Immunology (CVM)
• Former Chemical Radiation Disposal Sites

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Planning Development Phases
Cornell Management System
Planning Phase
CMS Pilot Detail Design, Development Deployment
Create Pilot Development Plans
Set the Stage
Create CMS Development Plan
Gap Assessments
We are here.
Establish CMS Framework
Development Phase
2004
2005
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What does all this mean to you?

• Your existing systems are important
• Clarity of roles and responsibilities
• DSR
• Unit Leadership
• Program Administrators
• University Leadership
• Improved communication
• Easier to understand what you have to do
• Easier to access the information you need
• Continuity
• Opportunity for creativity

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When should I expect to hear more?

• Focus now is on pilots programs
• Recommendations of Environmental Unit Review
• CMS is overarching recommendation
• Training
• Communications
• Campus Partnering
• IT
• Stakeholder Advisory Group

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CMS Vision

• Cornell University will create and maintain a
  flexible, supportive, and user-friendly
  management system to integrate environmental,
  safety and health programs into everyday
  decisions and practices of the Cornell Community
  of faculty, students and staff.

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How do you see the CMS providing value to the
your organization?
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Questions?

• www.cms.cornell.edu
• lec37_at_cornell.edu