at the University of Stirling Library

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m i l l e n n i u m
at the University of Stirling Library
Lynne Kelly Information Services
UNIVERSITY OF STIRLING
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• Agenda
• About Millennium
• Millennium at the University of Stirling
• Workflows at the Library
• The Millennium Modules
• Data Exchange
• Control Program
• Millennium Set-up
• Access and Security
• Documentation

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• About Millennium
• Automated library system by Innovative
  Interfaces Inc.
• Manages library functions such as cataloguing,
  circulation, ordering, provides OPAC etc.
• System design is modular and web-based
• Web- and Java-based (object-oriented) technology
  
• Application code is written in C/C and Java

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• Millennium at the University of Stirling
• Current Release 2005
• SUL has the software only and relies on in-house
  support for the server and some database
  maintenance
• Runs on in-house server operating under UNIX,
  housed in Library computer room
• Vendors III have 24hr access to perform
  monitoring tasks etc, e.g. Automated server
  monitoring
• Library staff access Millennium clients from
  their desktop
• Library patrons (staff and students) access the
  Library catalogue and their patron records
  from Internet browser

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• Workflows at the Library
• Bibliographic Services Acquisitions and
  Ordering Serials Cataloguing Processing
  LEO forms
• Lending and Enquiry Services Circulation
  Reserve Collections (short term borrowing)
  Inter-library Loans
• Library Liaison and Training OPAC
  (presentation) Authentication to electronic
  resources Resource searching

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The Millennium Modules Cataloguing - GUI to
Catalogue Database. Serials - similar to
Cataloguing but for serials and journals. ERM
- management of e-resources licensing, the
librarys coverage. Acquisitions - management
of ordering, receiving, paying, and
funds.Circulation patron record and borrowing
management.OPAC - library catalogue online,
view patron records, place holds.Web Bridge -
creates links to and from the OPAC to online
resources.
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The Millennium Modules Admin Administration
module for system admin tasks.Management
Reports - Menu-driven report via the Web. Manual
- Online Millennium documentation accessible via
any login.ALSO Telnet access alternative to
GUI modules for some tasks.
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Data Exchange Import of information to
Millennium Serials Solutions 3rd party vendor
produces monthly batches of MARC records for
electronic resourcesWe FTP-it from their secure
server to ours for processing and uploading into
our catalogueSITS link PL/SQL script extracts
student data, automatically uploads to our
server daily where we load it into Millennium
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• Data Exchange
• Export of information from Millennium
• Plans to deliver student fine information to
  Agresso in the next phase of its
  implementation
• Output of financial information (encumbrances,
  fund balances) to Agresso
• SUNCAT - Serials UNion CATalogue for the UK -
  key tool for locating serials held in UK
  libraries and a central source of high-quality
  records that can be used by libraries to upgrade
  their local catalogues

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• Control Program
• processes all new records and modifications
• writes transactions to database
• interacts with record and record cache tables
  updates these tables based on the input from
  other programs
• monitored through system administration

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Set up Client Set-up remit of DLTS requires
administration privilegesHardware and software
remit of SANS and IIISettings - Menu-driven
system administrations for most, some local
settings can be setLocal Settings set ups per
session or client/user
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Access and Security Accessing The Millennium
Modules via the Client


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Access and Security Accessing the Millennium
Modules via Web including the Manual, Web
Bridge, Management Reports
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Access and Security Accessing the Millennium
Modules via Telnet
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• Access and Security
• Accessing Millennium OPAC
• Patron records are accessible via the OPAC
• Requires their name, library barcode and network
  password to access
• Verification form uses Secure Sockets Layer
  (SSL)
• Patrons can see their details, current
  borrowings and holds
• No activity on the keyboard for 300 secs results
  in the OPAC logging out the user and returning
  to the main OPAC page

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Access and Security Accessing Millennium Web
Server via DreamWeaverAs well as access through
telnet, the Millennium web server and html pages
can be accessed via FTP using DreamWeaver
software.
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Access and Security Database - direct access
to database requires authorisation, currently
restricted. Testing -testing is done on the
production database by suppressing records from
view etc. Web server - web server has a test
area for HTML pages authorisation only to ISD
members serving in Library and SANS.Software
changes to software via patching and upgrades.
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Access and Security Back ups - Automatic full
database backups are scheduled to occur
dailyBackups recorded to disk in main computer
roomCopies are made and held elsewhere on-campus
by SANSAccess to logs and schedules
restricted Firewalls - Access is granted
through our firewall for connections originating
from a list of IP addresses and connecting to
the Secure Shell (SSH) service on our Millennium
Server
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Access and Security Other Developments LDAP -
Universitys central authentication server
linkup real time authentication into patron
records via the OPAC, potential for single sign
on in future Patron Online Registration -
ability to allow non-University patrons to
register with the Library
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• Access and Security
• Summary
• Login and password required for modules via
  client, plus initials and passwords to access
  a set of functions
• Initials required for Web-based functionality
  including OPAC and reports
• Passwords for clients currently changed twice a
  year
• Initials currently changed once a year
• Telnet and Web Server access only known to SANS
  and two ISD members
• Innovative have access to our server for
  monitoring, as per our contract with them

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• Documentation
• Guides and Instructions
• Specifications, RFWs, problem calls
• Disaster Recovery and Business Continuity

http//intranet.stir.ac.uk/Lib/LDI/index.htm
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Thank you for your attention. Lynne Kelly
lk2_at_stir.ac.uk Tel [phone]