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HamiltonWenham RSD FY 10 Budget Goals, Assumptions

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Title: HamiltonWenham RSD FY 10 Budget Goals, Assumptions


1
Hamilton-Wenham RSDFY 10 Budget Goals,
Assumptions Timeline
School Committee Meeting December 11, 2008 700
PM Buker School
2
School Committee Priorities
  • The Districts mission, values and goals
  • The need for highly qualified staff teaching
    within the established class size policy
  • The ongoing refinement of curriculum,
    instruction, and assessment practices and
  • The need to develop and maintain educational
    resources, a technology
  • Infrastructure, and school facilities that
    supports students learning and meets District
    goals.

3
School Committee Assumptions
  • The budget is developed with certain assumptions
    and priorities by the School Committee.
  • For example, the budget reflects the assumption
    that the school district will meet all federal,
    state and local mandated programs and
    requirements.
  • Thus, the budget should include sufficient
    resources and funding to meet contractual
    obligations, mandated programs, and high school
    accreditation standards.

4
A. Programs Under Federal, State and Local
Mandates and Accreditation Agencies
  • Federal - Special Education IDEA MA General
    Law 71B 603 CMR 28.00
  • Federal No Child Left Behind (NCLB) Act.
    (Federal Elementary and Secondary Education Act)
  • Federal English Language Learners (ELL)
  • Federal Section 504 and Americans with
    Disabilities Act (ADA)
  • State MA Education Reform Act of 1993
  • Regional New England Association of Secondary
    Schools and Colleges (NEASC)

5
1. Special Education Federal - IDEA MA
General Law 71B 603 CMR 28.00
  • Meet the federal requirement to provide a free
    and appropriate public education (FAPE) to
    students with disabilities in the least
    restrictive environment. This often means
    creating programs to retain students
    in-district, whenever possible
  • Priority is given, whenever possible, to
    providing in-district SPED programs to students
  • Where Out-of-District programming is required,
  • Provide for SPED Out-of-District Tuition costs
  • Provide for SPED Transportation
  • Implement and maintain systems for complying
    with monitoring, procedural review, and
    paperwork requirements.

6
2. Federal No Child Left Behind (NCLB) Act.
(Federal Elementary and Secondary Education Act)
  • Meet federal requirements to have all students
    become proficient on state testing standards by
    2014, by making Adequate Yearly Progress (AYP)
    toward yearly performance goals
  • Implement and maintain systems for student data
    collection, and reporting (to provide evidence of
    AYP)
  • Hire and retain Highly Qualified teachers
    through professional development and licensing
  • Implement and maintain systems for tracking and
    monitoring teacher credentials (to provide
    evidence of Highly Qualified staff) and
  • Continue to work towards closing the achievement
    gap for minority and special education students.

7
3. Federal English Language Learners (ELL)
  • Meet the federal (Title VI, Civil Rights Act, and
    state (MGL C71-A) bilingual students that
    require districts to provide limited English
    Proficient (LEP) students with support services
    until they are proficient enough to participate
    meaningfully in the regular education program
  • Provide schoolhouse support and tutoring for all
    LEP students
  • Implement, coordinate, and maintain systems for
    student identification, assessment, support, and
    student data reporting and
  • Provide training in sheltered English immersion
    practices to teachers with LEP students in their
    classrooms.

8
Federal Section 504 and Americans with
Disabilities Act (ADA)
  • Meet the federal requirement to provide
    accommodations so that all people (students,
    faculty, and community) can participate in
    activities in our schools, regardless of
    disability.
  • These accommodations can include
  • building modifications
  • specialized equipment
  • instructional or testing changes
  • or care from a nurse or other staff member.

9
5. State MA Education Reform Act of 1993
  • Provide MCAS support and continue to close the
    achievement gap for minority and special
    education students,
  • Comply with Educational Proficiency Plans (EPP)
    development for high school students, and
  • Comply with state financial, pupil, and student
    reporting requirements.

10
6. New England Association of Secondary Schools
and Colleges (NEASC)
  • Meet recommendations to meet NEASC standards
  • To read NEASC Reportsplease go to district
    website www.hwschools.net. Click the link to HW
    Regional High School, then click on link
    entitled New England Association of Secondary
    Schools and Colleges (NEASC)

11
School Committee FY 10 Budget Goals 1/2
  • Continue the current level of services with the
    understanding that the School Committee will
    consider equal cost substitutions in the
    recommended budget with all assumptions clearly
    defined.
  • Ensure all professional staffing guidelines are
    met to meet HW class size policy.
  • Ensure all legal mandates and accreditation
    agencies requirements are met.
  • Recommend improvements from the Strategic Plan
    that will advance the quality of teaching and
    learning.

12
School Committee FY 10 Budget Goals 2/2
  • Continue to identify cost-effective alternatives
    which will provide services in more
    cost-effective ways (i.e., build more in-house
    capacity to avoid some other special education
    out-of-district costs, reduce energy consumption,
    find less expensive way to purchase some
    materials).
  • Maintain capital assets in order to support the
    instructional program, protect the physical
    assets of the RSD and Towns of Hamilton and
    Wenham, and to ensure the health and safety of
    our students and staff.

School Committee FY 10 Budget Goals 1/2
13
Guidelines for FY 10 Budget Development
  • There are two levels of funding requests within
    the School Committees budget
  • Base Budget requests, and
  • Strategic Plan Program Improvement Budget
    requests.

14
Base Budget
  • The Base Budget assumes the same level of service
    to the schools from the FY 09 budget to the FY 10
    budget, including the current school programs,
    staffing levels, class sizes, and services.
  • The base budget includes
  • a. The total FY 09 budget appropriation
  • b. Statutory or regulatory mandates and
    accreditation requirements
  • c. Personnel step, senior status, and collective
    bargaining increases (including cost of living
    (COLA)
  • d. Increases under other existing contracts
  • e. Significant inflationary or enrollment
    increases (inflationary increase in the cost of
    students supplies, additional teachers to
    maintain class size policy, etc.).

15
Strategic Plan Improvement Budget
  • The Strategic Plan Improvement Budget is the
    budget mechanism the School Committee will use to
    invest in improved service and programs
    improvements to the students of the HWRSD.
  • The Strategic Plan Improvement Budget is NOT a
    wish list rather it reflects the need to grow and
    improve the schools in a way consistent with the
    mission, values, and goals of the HWRSD and the
    high expectations of the HW community.

16
Expenditures Staff Programs 1/2
  • Staff and Programs Budget for level services
    with the understanding that we will consider
    equal-cost substitutions in the recommended
    budget with all assumptions clearly defined.
  • Classroom Teacher - For FY 10, budget a new
    full-time teacher at 60,897 M/8, plus
    associated operating costs of 1,200 for a
    computer and 200 classroom consumable supplies.
    NB. Only budget the computer cost for a teacher
    hired at 0.5 FTE or above.
  • Teaching Assistant For FY 10, budget a new
    full-time teaching assistant at 20.67/hour
    C/6.
  • High School Principal For FY 10, budget the
    salary for the high school principal at the
    current salary plus 3.

17
Expenditures Staff Programs 2/3
  • Textbooks
  • Replacements
  • New adoption Elementary math
  • Instructional General Supplies
  • - Budget supplies based on estimated enrollment
    with a 3.5 increase over FY 09
  • Special Instructional Requests
  • Budget 4,000 for new classrooms that need to be
    furnished and equipped (supplies, textbooks,
    equipment) due to an enrollment increase. This
    account is not to be used for instructional
    supplies, textbooks, or technology for existing
    classrooms or programs.

18
Expenditures Staff Programs 3/3
  • Technology
  • Only items in the Technology Plan
  • Professional Development
  • Contractual items only

19
User Fees
  • HS Athletics
  • Until the SC reviews its user fee policy, budget
    administrative expenses only.
  • User fees will be differentiated by sport and
    funded _at_ 100 through user fees unless determined
    otherwise by the School Committee in January
    2009.
  • K-12 Extra-curricular Activities
  • User fees will be differentiated by activity and
    funded _at_ 100 through user fees unless determined
    otherwise by the School Committee in January
    2009.

20
Contractual Obligations
  • Regular Education Transportation
  • - Budget 642,764 for Year 3 of 3 year contract.
  • FY10 Salary Projections
  • Settled collective bargaining contracts (teachers
    custodians) Collective bargaining COLA
    increases, plus (if applicable) steps, continuing
    education increment, senior status, and stipends.
  • Unsettled collective bargaining contracts (office
    personnel nurses) Estimated collective
    bargaining COLA increases, plus (if applicable)
    steps, continuing education increment, senior
    status, and stipends.
  • Individual contracts (10 month employees
    administrators) - COLA to be determined by School
    Committee in January 2009.

21
Fixed Costs
  • (Increases determined using historical data and
    current trends)
  • Insurance/Taxes Budget insurance at a rate of
    11 using historical data and current trends for
    cost increases.
  • Health Insurance Budget health insurance costs
    at a rate of 11 for active employees and
    retired employees. Replacements for known
    retirees will be added to the enrollment.
  • Essex County Retirement Budget pension costs at
    a rate of 11 using data from the retirement
    board.

22
Utilities
  • Budget utilities using historical data and
    current trends for costs increases.
  • Gas Budget gas at 5 increase over FY 09
  • Oil Budget at a rate of 10 increase over FY
    09
  • Electricity - Budget at a rate of 10 increase
    over FY 09
  • Telephone/communications - Budget at a rate of
    3.5 increase over FY 09
  • Water - Budget _at_ rate of 25 inc. for Hamilton
    3.5 inc. for Wenham over FY 09.

23
Maintenance
  • Annual Maintenance - Budget using historical
    data and current trends for costs increases. The
    Assistant Superintendent will provide building
    specific information.
  • Custodial Supplies Materials - Budget using
    historical data and current trends for costs
    increases. The Assistant Superintendent will
    provide building specific information.
  • Special Maintenance Projects must be documented
    and included in the initial budget for
    consideration to the Assistant Superintendent and
    Superintendent. The Superintendent and Assistant
    Superintendent will review the projects and make
    recommendations to the School Committee regarding
    what should be funded in the FY 10 operating
    budget.

24
Capital Requests (in excess of 25,000)
  • Principals will submit requests for capital needs
    with estimates and documented needs to the
    Assistant Superintendent.
  • The Superintendent and Assistant Superintendent
    will review the projects and make recommendations
    to the School Committee regarding what should be
    include in a capital override request.

25
Unfunded Mandates and HS Accreditation
Requirements
1/2
  • Special Education (in-district and
    out-of-district)
  • Section 504 American with Disabilities Act
    (ADA)
  • English Language Learners
  • Budget using the known students at the time of
    budget submittal and best estimate on tuition
    rate increases.

26
Unfunded Mandates and HS Accreditation
Requirements
2/2
  • MA Ed Reform Act
  • Budget using known students needing MCAS support
    and remediation or Educational Proficiency Plans
    (EPP) (high school only) at the time of budget
    submittal.
  • NEASC
  • Budget personnel, programming, and capital needs
    cited in the April 2007, February 2008, and April
    2008 reports to adequately meet accreditation
    standards so the high school classification
    warning can be removed.

27
FY 10 Revenue
1/2
  • State Aid Chapter 70
  • Budget at 3,155,562 (less 10 from FY 09)
  • State Aid Regional Transportation
  • Budget at 360,849 (less 10 from FY 09)
  • State Aid School Choice
  • Using NESDEC enrollment data, determine number of
    spaces available for grade 6, grade 9, grade 10,
    grade 11, and grade 12 school choice openings
    assuming a middle school capacity of 495 students
    and high school capacity of 720 students.
  • State Aid SPED Circuit Breaker
  • Budget at 132,000 (less 40 from FY 09)

28
FY 10 Revenue
2/2
  • Special Needs Tuition - Level fund _at_ 32,000.
    Expect the 1 student currently with us to
    continue.
  • Medicaid Level fund _at_ at 40,000
  • Interest Income Budget at 30,000 (less 25
    (10,000) from FY 09 based upon downturn of
    market).
  • Parking Fees Budget at 25,000 - Budget parking
    fees at 200 unless otherwise determined by the
    School Committee in January 2009. This is a
    5,000 decrease from FY 09 based upon available
    spaces and student signups for spaces.
  • Rental Income Level fund _at_ 4,000.

29
Note
  • Note Although historically, these accounts have
    been counted as revenue, they have been
    reclassified as revolving accounts and not
    revenue sources for FY 10 as per our auditors,
    Melanson Heath.
  • Early Childhood Tuition Preschool Peer Partners
  • The tuition will be 2,300 per student unless
    otherwise determined by the School Committee in
    January 2009.
  • All Day Kindergarten Tuition
  • All day kindergarten tuition will be 4,000 per
    student unless otherwise determined by the School
    Committee in January 2009.

30
HWRSD FY 10 Budget Timeline
Develop
Discuss
Deliver
January 2009
Nov/Dec 2008
March 17
Ma/Apr2008
  • Nov/Dec - Leadership Team Superintendent and
    Asst. Superintendent develop preliminary budget
  • SC Budget Workshop January 15 - SPED Budget,
    Curriculum Technology Budgets, Capital
    Maintenance
  • SC Budget Workshop January 22 - Principals
    Budgets, School Choice User Fees

Wk. of Feb. 23 Town Finance
Committees inform SC of contribution UNDER levy
limit SC Budget Workshop March 5 - Prelim. FY
10 Budget presented to SC and Jt. Boards SC
Budget Workshop March 12 - Discuss FY 10 Budget
options gauge community support, determine
override
March 24 SC holds public hearing on FY 10
budget March 31 - School Committee votes
budget April TBD Forums Town Meetings
May 2 Wenham May 4 - Hamilton
May 14 - Ballot Vote Hamilton Wenham - if
required
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