Campus Surplus Property for Charitable Reuse assists Sustainability Efforts

1

• Campus Surplus Property for Charitable Reuse
  assists Sustainability Efforts
• CRRA August 6, 2008

Presenter Dana Draper COO
2
IRN Program Introduction

• Managing Surplus Property Reuse for Disaster
  Relief Economic Development

3
The surplus donation concept

• The IRN assists institutions and private
  businesses throughout the U.S. in managing
  surplus property for donation to charitable
  organizations. In addition to environmental and
  social benefits, there are economic advantages in
  managing surplus property for reuse rather than
  recycling or disposal.

4
The demand for surplus donations

• The IRN has well-established relationships with a
  number of domestic and international relief
  organizations that use this surplus property to
  establish and/or furnish schools, hospitals,
  clinics, and individual residences in the U.S.
  and abroad.

5
IRN Donation History
Institutional Donations 05-08
813 Tractor Trailer Loads Shipped 26 Countries
Received Shipments 12.4 Million Pounds
6
(No Transcript)
7
(No Transcript)
8
IRN Donation History
9
IRN Donation History
10
The demand for surplus donations

• With every years natural disasters, there is
  always overwhelming demand for usable surplus
  property residential, academic,
  office/professional and medical.

11
Defining SurplusResidential Life Furnishings

• Dormitory and room furnishings (mattresses, beds,
  bureaus, desks, chairs, wardrobes, etc.)

12
Defining SurplusOffice/Classroom Furnishings

• Office, administrative, and classroom furnishings
  (tables, desks, chairs, storage and file
  cabinets, library shelving, carrels, etc.)

13
Defining SurplusKitchen Equipment Supplies

• Kitchen and restaurant equipment (stoves/ovens,
  walk-in coolers, dishwashing lines, servery
  displays, racking, slicers, mixers)
• Cafeteria equipment (tables, chairs, counters)
• Supplies (plates, bowls, silverware, trays, cups,
  glasses)

14
Defining SurplusLounge Furnishings

• Reception and lounge furnishings (e.g., sofas,
  armchairs, side tables, folding tables)

15
Defining SurplusMedical Supplies Equipment

• Healthcare diagnostic and test equipment of all
  types
• Laboratory equipment
• Expendable medical supplies and medical
  furnishings (drug and supply carts, beds,
  gurneys, walkers, IV poles, etc.)

16
Defining SurplusFood Service Furnishings
Supplies

• Supplies (plates, bowls, silverware, trays, cups,
  glasses)
• Tables, stools, chairs
• Cafeteria small appliances

17
Evaluating The Donation Option

• Environmental Impacts
• Management
• Best Practices
• Recordkeeping
• Costs

18
Institutional Donations 05-08
If Donated Items Were Sent To Disposal 2,852
Dumpsters To Haul Away Items 75,635 Cubic Yards
of Landfill Space Total Disposal Cost of
1,852,602
19
The Institution Recycling Network

• Environmental Impact
• Donation is second highest waste management
  priority (Reuse)
• Using large trailers instead of multiple roll off
  containers for transportation reduces fuel
  consumption and carbon emissions
• One ton of surplus to donation saves 12.5 cubic
  yards of landfill space

20
Surplus ReuseEnvironmental Impacts

• Managing fuel consumption
• 1 donation container equals 3-4 roll off
  containers
• Ocean container shipping is far more fuel
  efficient versus road transport
• Fuel consumption for donation ends at material
  delivery

21
Surplus ReuseEnvironmental Impacts

• Carbon reduction
• Reducing transportation trips, vehicle idling,
  and downstream material processing can
  significantly reduce carbon emissions
• Reductions in landfill gas and waste-to-energy
  emissions resulting from disposal
• Reduction of carbon emissions from manufacturers
  and transporters of new goods

22
Donation of New Goods

• 90 of all goods donated to international relief
  efforts are new or unused products
• Most relief agencies pay for donated goods
• The transportation of new goods to donation
  involves 4-5 separate shipment and handling cycles

23
Donation of Used Goods

• 96 of all IRN goods donated to international
  relief efforts are used materials
• IRNs donation partners do not pay for IRN goods
• The transportation of used goods to donation
  involves 1-3 shipment and handling cycles

24
Evaluating The Donation Option

• Management
• Control over material flow
• Logistics planned to YOUR operations
• Total accountability
• Complete regulatory compliance

25
Evaluating The Donation Option

• Best Practices
• Internal reuse
• Resale
• Local donation
• Donation for disaster relief and economic
  development

26
Evaluating The Donation Option

• Recordkeeping
• Accurate pre- and post-shipping inventories
• All items tracked by weight
• Reports detailing end destinations and recipient
  organizations
• Donation and recycling certificates

27
Evaluating The Donation Option

• Costs
• Volume costs
• One donation trailer equals three to four 30 yard
  roll off containers
• Labor costs
• It takes 15 less time to load a trailer versus
  loading roll off container

28
Evaluating The Donation Option

• Costs
• Per ton costs
• Donation is 30 less cost versus disposal
• Donation is 20 less cost versus scrap recycling

29
(No Transcript)
30

• Harvesting Fixed Equipment and Building Supplies
  for Re-Use

31
Defining Fixed AssetsKitchen Equipment

• Kitchen and restaurant equipment (stoves/ovens,
  walk-in coolers, dishwashing lines, servery
  displays, racking, slicers, mixers)

32
Defining Fixed AssetsDoors, Windows, Fixtures

• All types of doors, door frames, hardware
• Windows, window sections, frames, hardware
• Porcelain fixtures, stalls, shower and tub units

33
Defining Fixed AssetsBuilding Materials

• Ceiling tiles
• Carpeting
• Built-in counters and serving surfaces
• HVAC systems
• Plumbing/piping lines

34
Fixed Assets Service Timing

• Material Removal Planning
• Before general contractor takes ownership
• Before demolition contractor begins work
• Before abatement
• After furniture removal
• After shut off of power, water, gas

35
Fixed Assets Cost

• Re-use of fixed assets is roughly 30 less cost
  versus disposal
• Proper planning for fixed asset removal reduces
  management oversight and labor
• Fixed asset removal projects usually involve one
  crew and not multiple trades

36

• IRN Contacts and Summary of Services
• Mark Lennon Phone [phone] x101 Email
  mlennon_at_ir-network.com
• Dana Draper Phone [phone] x102 Email
  ddraper_at_ir-network.com
• All general questions/comments/concerns about IRN
  programs and services.
• Katrina Rideout Phone [phone]
  (cell) Email krideout_at_ir-network.com
• Member services. Contact for program review,
  planning, and new program implementation.
• Bill Yorkell Phone [phone] x103 Email
  byorkell_at_ir-network.com
• Tracey Andosca Phone [phone] x104 Email
  tandosca_at_ir-network.com
• Transportation and logistics. Contact to
  schedule all shipments, pose questions about
  packaging and loading freight, filling out bills
  of lading, procuring shipping containers, etc.
• Brigitte Thompson Phone [phone]
  x100 Email bthompson_at_ir-network.com
• Accounting and record keeping. Contact with any
  questions about invoicing, tonnage reports,
  shipment records, or other financial or shipping
  documentation. Handles group purchasing requests
  and quotes.
• Matt McKinney Phone [phone] (cell) Email
  mmckinney_at_ir-network.com
• John Gundling Phone [phone] (cell) Email
  jgundling_at_ir-network.com
• Construction/demolition waste management,
  including planning, market identification,
  logistics, and waste tracking. LEED planning and
  certification. Job site training for managers
  and workers.