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EDI Section Outline

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Title: EDI Section Outline


1
EDI Section Outline
  • What is EDI?
  • What do we need (to use EDI)?
  • What do we use EDI for?
  • Advantages
  • Disadvantages

2
What is EDI?
  • Definition
  • EDI is a standardized electronic format,
    created in the 1960s, in which to place data
    that will be exchanged between software
    applications 1.
  • There are 2 basic standards/models that are
    followed for constructing EDI Documents
  • The American National Standards Institute
    (ANSI) X12
  • Electronic Data Interchange For Administration,
    Commerce, and Transport (EDIFACT)

3
What is an EDI Document?
An EDI document is a plain text file that
represents a standard transaction set, such as
the 204 v. 3050 (Bill of Lading). We will see
that this is not totally true.
4
What is a Transaction Set?
  • A specification for an EDI document that says
    what info goes where and how it should look
  • The sets were/are developed by ANSI (actually
    ASC, Accredited standards committee X.12) based
    on what industry seemed/seems to need
  • New versions of the transaction sets are
    frequently released. (Y2K)
  • As of 1/1994 there were 187 Transaction Sets
  • In 1995 there were around 250 sets
  • Today there are around 275 Transaction Sets

5
Layout of an EDI Transmission
Functional Group
Envelope
6
Transaction Structure
7
Example Bill of Lading Transaction
ST204000000001 N/L B2RDWYA23516LPP
N/L N9CN3674225455 N/L G6211YYMMDD
N/L N1SHSHIPPER NAME94123456789 N/L N39999
SHIPPER STREETADDITIONAL ADDRESS LINE
N/L N4SHIPPER CITYST00000 N/L N1SFSHIP FROM
COMPANY NAME N/L N39999 SHIP FROM
STREETADDITIONAL ADDRESS LINE N/L N4SHIP FROM
CITYST00000 N/L N1PFBILL TO COMPANY NAME
N/L N39999 BILL TO STREETADDITIONAL ADDRESS
LINE N/l N4BILL TO CITYST00000
N/L N1CNCONSIGNEE NAME"931234 N/L N39999
CONSIGNEE STREETADDITIONAL ADDRESS LINE
N/L N4CONSIGNEE CITYST99999 N/L N9"ST123
N/L G61DCDELIVERY CONTACT NAMETE(888)
999-9999 N/L More Here SE28000000001 N/L
Starting Segment
Beginning Segment Bx
Segment Terminator
Every Line is a Segment
Logical Group
Why is EDI so unreadable, complicated and filled
with worthless buzzwords and terminology that
only a select few know and understand? To make
money, stupid(and a lot of it). Plus its a
management thing so that they can sound like they
are worth something, Ivory Tower syndrome?
Data Elements
Element Separator
Transaction Set Trailer
8
Standard Data Types
  • AN - Alphanumeric
  • 0-9, the characters A-Z and any special
    characters except , gt and any characters with a
    hex value lt 40
  • R - Real
  • A leading or -, 0-9 and an optional decimal
    point
  • Nn - Numeric
  • the n is the number of decimal places
  • ID - A predefined ASC X12 identifier
  • DT - Date
  • Version 3050 or below format is YYMMDD
  • Version 4010 YYYYMMDD
  • TM - Time
  • HHMM in military (24-hour clock) time format

9
What do you need?
  • A computer
  • A data source, transaction sets
  • Translation/Mapping software
  • Communications software
  • Communications hardware (modems)
  • Optionally an EDI VAN (value-added network)
  • A unique identifier
  • A trading partner (TPA and TPP 838)

10
Example EDI Scenario
EDI Doc
VAN
Sender Machine
EDI Document
EDI Document
EDI Doc
X- Lator
Client Machine
X- Lator
Raw Data
Raw Data
DB
DB
11
Acknowledging a Transmission
EDI Doc
VAN
Sender Machine
Functional Acknowledgement (997)
EDI Document
X- Lator
Client Machine
X- Lator
12
What do we use EDI for?
  • Create a hardware-independent standard for
    exchanging information
  • Eliminate paper transactions
  • Eliminate re-entry of data
  • Speed up business transactions

13
Subsets of ASC X.12
  • AFPA - Paper Industry
  • CIDX - Chemical Industry
  • WINS - Warehouse Industry
  • TDCC - Transportation Industry
  • VICS - Retail Industry
  • Grocery Industry

14
Some Transaction Sets
180 - Return Merchandise Authorization and
Notification 185 - Royalty Regulatory Report 186
- Laboratory Reporting 188 - Educational Course
Inventory 189 - Application for Admission to
Educational Institutions 190 - Student Enrollment
Verification 191 - Student Loan Pre-Claims and
Claims 194 - Grant or Assistance Application 195
- Federal Communications Commission (FCC) License
Application 196 - Contractor Cost Data
Reporting 197 - Real Estate Title Evidence 198 -
Loan Verification Information 199 - Real Estate
Settlement Information 200 - Mortgage Credit
Report 204 - Motor Carrier Shipment
Information 210 - Motor Carrier Freight Details
and Invoice 213 - Motor Carrier Shipment Status
Inquiry 214 - Transportation Carrier Shipment
Status Message 217 - Motor Carrier Loading and
Route Guide 218 - Motor Carrier Tariff
Information 250 - Purchase Order Shipment
Management Document 251 - Pricing Support 260 -
Application for Mortgage Insurance Benefits 263 -
Residential Mortgage Insurance Application
Response 264 - Mortgage Loan Default Status 270 -
Health Care Eligibility/Benefit Inquiry 271 -
Health Care Eligibility/Benefit Information 272 -
Property and Casualty Loss Notification 276 -
Health Care Claim Status Request 277 - Health
Care Claim Status Notification 290 - Cooperative
Advertising Agreements 300 - Reservation (Booking
Request) (Ocean) 301 - Confirmation (Ocean) 303 -
Booking Cancellation (Ocean) 304 - Shipping
Instructions 309 - U.S. Customs Manifest 310 -
Freight Receipt and Invoice (Ocean) 311 -
Canadian Customs Information 312 - Arrival Notice
(Ocean) 313 - Shipment Status Inquiry (Ocean) 315
- Status Details (Ocean) 317 - Delivery/Pickup
Order 319 - Terminal Information
100 - Insurance Plan Description 101 - Name and
Address List 104 - Air Shipment Information 105 -
Business Entity Filings 106 - Motor Carrier Rate
Proposal 107 - Request for Motor Carrier Rate
Proposal 108 - Response to Motor Carrier Rate
Proposal 109 - Vessel Content Details 110 - Air
Freight Details and Invoice 112 - Property Damage
Report 120 - Vehicle Shipping Order 121 - Vehicle
Service 124 - Vehicle Damage 125 - Multilevel
Railcar Load Details 126 - Vehicle Application
Advice 127 - Vehicle Baying Order 128 - Dealer
Information 129 - Vehicle Carrier Rate Update 130
- Student Educational Record (Transcript) 131 -
Student Educational Record (Transcript)
Acknowledgment 135 - Student Loan Application 138
- Testing Results Request Report 139 - Student
Loan Guarantee Result 140 - Product
Registration 141 - Product Service Claim
Response 142 - Product Service Claim 143 -
Product Service Notification 144 - Student Loan
Transfer and Status Verification 146 - Request
for Student Educational Record (Transcript) 147 -
Response to Request for Student Educational
Record (Transcript) 148 - Report of Injury or
Illness 149 - Notice of Tax Adjustment or
Assessment 151 - Electronic Filing of Tax Return
Data Acknowledgment 152 - Statistical Government
Information 153 - Unemployment Insurance Tax
Claim or Charge Information 154 - Uniform
Commercial Code Filing 155 - Business Credit
Report 160 - Transportation Automatic Equipment
Identification 161 - Train Sheet 163 -
Transportation Appointment Schedule
Information 170 - Revenue Receipts Statement 175
- Court and Law Enforcement Notice 176 - Court
Submission
15
Advantages
  • Is a proven method for exchanging information
  • There are standards in place for most popular
    business transactions
  • Saves money and time over paper transactions

16
Disadvantages
  • Costly
  • Muddled in terminology
  • VANs
  • Not human readable
  • Standards are broken even within the document
    which defines them
  • No flexibility for different companies in the
    same vertical market
  • Version changes are not easily handled
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