Introduction%20to%20Description%20and%20AACR%20II - PowerPoint PPT Presentation

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Introduction%20to%20Description%20and%20AACR%20II

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Chap 5: Music. Chap 6: Sound recordings. Chap 7: Motion Pictures and ... Chap 21: Choice of Access Points. Chap 22: Headings for persons. Chap 23: ... Choice ... – PowerPoint PPT presentation

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Title: Introduction%20to%20Description%20and%20AACR%20II


1
Introduction to Description and AACR II
  • University of California, Berkeley
  • School of InformationIS 245 Organization of
    Information In Collections

2
Introduction to Description
  • Description (or descriptive cataloging) is
    concerned with indentification of an item and
    recording information about the item so that it
    may be identified exactly and cannot be confused
    with another item. (From Wynar/Taylor)

3
Structure of AACRII
  • Part I Description
  • Chap 1 General
  • Chap 2 Books, pamphlets and printed sheets
  • Chap 3 Cartographic Materials
  • Chap 4 Manuscripts
  • Chap 5 Music
  • Chap 6 Sound recordings
  • Chap 7 Motion Pictures and videorecordings
  • Chap 8 Graphic Materials
  • Chap 9 Computer Files
  • Chap 10 Three-Dimensional Artefacts and Realia
  • Chap 11 Microforms
  • Chap 12 Serials
  • Chap 13 Analysis

4
Structure of AACRII
  • Part II Headings, Uniform Titles, and References
  • Chap 21 Choice of Access Points
  • Chap 22 Headings for persons
  • Chap 23 Geographic Names
  • Chap 24 Headings for Corporate Bodies
  • Chap 25 Uniform Titles
  • Chap 26 References

5
Organization of the Description
  • Title and statement of responsibility
  • Edition
  • Material specific details
  • Publication, distribution, etc.
  • Physical description
  • Series
  • Notes
  • Standard numbers and terms of availability

6
Punctuation
  • Precede each area, other than the first, or each
    occurrence of a note or standard number, etc.,
    area, by a full stop, space, dash, space unless
    the area begins a new paragraph. 1.0B1

7
Today
  • More on AACR II Rules for description of Books
    and printed materials
  • Technical Reading for description
  • Sources of Information
  • Levels of Description
  • Areas and Rules

8
Technical Reading
  • Chief Source of Information
  • From AACRII
  • In books it is the title page or title page
    surrogate
  • Other sources of information
  • Parts of a book that may contain information for
    the description

9
Levels of Description
  • AACRII 1.0D
  • Level 1 -- minimal
  • Level 2 -- Typical usage (as at LC)
  • Level 3 -- Every rule and detail of the item is
    considered

10
Title and Statement of Responsibility Area
  • Corresponds to MARC 245 field
  • Title Proper
  • GMD
  • Parallel Titles
  • Other title information
  • Statement of Responsibility
  • Multiple statements (rule of three)

11
Edition Area
  • MARC 250
  • Edition Statement

12
Publication, Distribution Area
  • MARC 260
  • Place
  • Publisher
  • Date of Publication

13
Physical Description Area
  • MARC 300
  • Extent of item
  • Other Physical details
  • Dimensions
  • Accompanying Material

14
Series Area
  • Series statement
  • Statements of resp. relating to series
  • ISSN of series
  • Numbering within series
  • SubSeries

15
Notes Area
  • MARC 500s
  • Various types of notes

16
Standard Numbers and Terms of Availability Area
  • MARC 020, 022
  • ISBN (for Books)

17
Choice of Access Points
  • Chapter 21 of AACRII is concerned with how to
    choose the elements of a description that will be
    made searchable AKA Access Points
  • We will look a bit at the sort of rules that are
    used to decide what does and doesnt get made
    searchable in (conventional) paper and online
    catalogs (and why)

18
Choice of Access Points
  • General Rule
  • 21.1A -- Personal authorship -- enter works by
    one or more persons under the heading for
    personal author.
  • 21.1B2 -- Corporate Body -- may be chosen as the
    main entry for an item if it falls into one or
    more of 6 categories.

19
21.1B2 Corporate Author Categories
  • a) The work deals with the body itself, such as a
    financial report or operations report, staff
    listing, or a catalog of the bodys resources.
  • b) Certain legal, governmental, or religious
    types of works listed in the rule
  • laws decrees of the chief executive that have
    force of law administrative regulations
    constitutions court rules treaties, etc. court
    decisions legislative hearings religious laws
    (e.g. canon law) liturgical works

20
21.1B2 Corporate Author Categories
  • c) Those that record the collective thought of
    the body
  • reports of commissions or committees, official
    position statements, etc.
  • d) Those that report the collective activity of a
    conference (e.g. proceedings , collected
    papers), an expedition (e.g. results of
    exploration, investigation), or of an event
    falling within the definition of a corporate body
    -- provided that the conference, etc. is
    prominently named in the item

21
21.1B2 Corporate Author Categories
  • e) Those that result from the collective activity
    of a performing group as a whole where the
    responsibility of the group goes beyond that of
    mere performance, execution, etc.
  • Includes sound recordings, films,
    videorecordings, and written records of
    performances.
  • f) Cartographic materials emanating from a
    corporate body other than a body that is merely
    responsible for their distribution and publication

22
21.1B3
  • If a work falls outside the categories, treat it
    as if no corporate body was involved.
  • Added entries are made for prominently named
    corporate bodies.

23
21.1C Entry Under Title
  • If there is no personal author, personal
    authorship is diffuse, and the work is not
    eligible under 21.1B2, when the work is a
    collection with multiple authorship or produced
    under editorial direction, or when the work is a
    text that a religious group accepts as sacred
    scripture.

24
21.2 21.3
  • Changes in title proper
  • Changes in Person or Body responsible for a work

25
21.4
  • Rules for single authorship (personal and
    corporate)
  • Erroneously or Fictitiously attributed works
    (21.4C)
  • Some of the more fun examples in AACRII
  • Official Communications -- Works from heads of
    state, popes, etc.

26
21.5
  • Works of Unknown or uncertain authorship or by
    unnamed groups
  • Enter under title
  • Characterizing words or phrases.

27
21.6 Works of Shared Responsibility
  • Shared responsibility
  • Principal responsibility indicated
  • Rule of first author as main entry (if less than
    3, added entries for others)
  • Principle responsibility not indicated
  • First named author (if less than 3, added entries
    for others
  • More than three -- enter under TITLE and create
    added entry for the first named person or body
  • Shared Pseudonyms -- use psuedonym and make
    references to real names (when known)

28
21.7 Collections of Works
  • Works produced under editorial direction
  • Collective title
  • enter under title with added entries for editors
    or compilers (prominently named, less than three
    or first only)
  • Without Collective title
  • Use first named work in chief source of
    information, or first work in item
  • LC says create added entries for other titles

29
2.8 2.9
  • Works of Mixed Responsibility
  • Works that are modifications of other works

30
21.10 Adaptations of Texts
  • Paraphrases, rewriting, adaptation for children,
    novelizations and dramatizations
  • enter under adapter (when known)
  • name-title added entry for original author and
    title

31
21.11 Illustrated Texts
  • Normally enter under the author of the text
  • Make added added entries if conditions of 21.30K2
    hold

32
21.26 Spirit Communications
  • Any guesses?
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