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Mortensen Electronic Reserves with Blackboard Pilot

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Saves to a specific folder on the library webserver (Maude) Saves the file as a .pdf ... Go to e-reserves home. Choose a professor. Choose a class ... – PowerPoint PPT presentation

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Title: Mortensen Electronic Reserves with Blackboard Pilot


1
Mortensen Electronic Reserves with Blackboard
Pilot
Process and Technical Overview
2
A Few Definitions
  • Reserves The regular, old-fashioned material
    that is stored in the circulation area. Students
    must physically come to the circulation desk to
    retrieve the material. The material can only be
    checked out for a short period, example, for a
    couple of hours, maximum.
  • Legacy (E-Reserves) This is the Mortensen
    electronic reserves that has been in place for a
    number of years.
  • Blackboard (E-Reserves) Users retrieving their
    electronic reserves from within the Blackboard
    system.
  • Hard Copies Printed copies of an article or
    photocopied pages from a journal or book.
  • Meta-Data Descriptions of data or the type of
    data that is being worked with. This includes
    items like article name, file name, location,
    date created, etc.

3
Workflow Process How a document is placed into
Electronic Reserves
4
Faculty request to have their reserves available
for electronic access.
Involves Faculty
Finding articles and somehow creating a hard copy
(photocopying, personal subscription print-out,
etc.)?
Contacting Mortensen Circulation Desk (via
courier or in person) to drop off the hard copied
material.
Submitting a form (Reserve Materials Processing
Form) explaining what do with the documents.
Reserve Materials Processing Form
5
Faculty choose whether they want their students
to access the reserves via the legacy Mortensen
E-Reserves or via their Blackboard course.
Submitting a form explaining what do with the
documents
Reserve Materials Processing Form
6
Hard copy documents
Reserve Materials Processing Form
Form is filled for electronic reserves
instructions
Reserves Coordinator
Digitizes (scans) the pages
Saves the file as a .pdf
Saves to a specific folder on the library
webserver (Maude)
7
After the actual file has been created and placed
in the correct server space
Reserves Coordinator
Opens an MS Access database on the server
Chooses the Legacy or Blackboard database table
Inputs meta-data about the document, including
professors name, name of the .pdf file, article
title, more.
8
At this point, the document is available online.
Choose a professor
Go to e-reserves home
And view the available electronic documents
Choose a class
9
Viewing this from within Blackboard involves a
couple of extra steps.
Mortensen
Blackboard
10
Reserves Coordinator
Opens a web tool called a URL generator
Chooses the name and class of a professor to
generate the URL/document location
Copies and paste the URL into an email
instruction message that is sent to the professor?
To ArtProfessor_at_hartford.edu Your electronic
reserves are ready. Please use the following URL
to paste into Blackboard so your student may
access the documents
http//library.hartford.edu/eres/ereserves_results
_blackboard.asp?facultyBarnescourseART370
11
Professor?
Copies the URL from the email message
Opens up their account on Blackboard
Chooses the relevant course
Goes to the Control Panel, and picks Manage
Course Menu from under Course Options
Creates a new External Link, adding an Area name
of E-Reserves and paste the URL into the Target
field
12
The Mortensen page is now a viewable from within
a Blackboard account.
Mortensen Electronic Reserves within Blackboard
13
Technical Process What goes where in
Electronic Reserves
14
Process
1. Faculty submits both hard copies and a
processing form choosing legacy Mortensen
e-reserves, or e-reserves from within Blackboard.
2. Reserves Coordinator converts the hard copies
to a .pdf and saves it to the library webserver.
The Coordinator has a mapped drive that points to
the folder on the Maude server (F\HTML\ERes\Reser
ves), which is located over in ITS.
\\Maude\Reserves ? Reserves on Maude
\\Maude\Reserves
\\Maude\Reserves\Prof 2
\\Maude\Reserves\Prof 1
\\Maude\Reserves\Prof 1\Class A
\\Maude\Reserves\Prof 1\Class B
\\Maude\Reserves\Prof 2\Class A
\\Maude\Reserves\Prof 2\Class B
15
\\Maude\Reserves\Prof 1\Class A
\\Maude\Reserves\Prof 1\Class B
\\Maude\Reserves\Prof 2\Class A
\\Maude\Reserves\Prof 2\Class B
16
Process
1. Faculty submits both hard copies and a
processing form choosing legacy Mortensen
e-reserves, or e-reserves from within Blackboard.
2. Reserves Coordinator converts the hard copies
to a .pdf and saves it to the library webserver.
3. After the file has been saved in the folder,
the Coordinator opens an MS Access database to
input the meta-data about the file.
This is the MortReserves.mdb file located on
Maude at F\HTML\ERes\Databases
17
Process
1. Faculty submits both hard copies and a
processing form choosing legacy Mortensen
e-reserves, or e-reserves from within Blackboard.
2. Reserves Coordinator converts the hard copies
to a .pdf and saves it to the library webserver.
3. After the file has been saved in the folder,
the Coordinator opens an MS Access database to
input the meta-data about the file.
4. Technically, the document is now available
for viewing online
18
The document is now available for viewing online.
Active Server Pages (.asp) is the scripting
involved in running this system.
When users access the e-reserves page, the go to
this URL
http//library.hartford.edu/Eres/eResHome.asp
The eResHome.asp makes a SQL call to the
MortReserves.mdb file for information about the
faculty and passes this information along the
eResSearch.asp page, and so on.
19
So the process look a little something like this
eResHome.asp
eResSearch.asp
eResResultsmort.asp
MortReserves.mdb
This is for the legacy electronic reserves.
20
ereserves_results_blackboard.asp
eResResultsmort.asp
For Blackboard, only the equivalent of this last
URL is important. The URL generator skips all
of the guiding interface steps of the legacy
process because Blackboard has its own
navigation. All that is needed for linking
within Blackboard is the URL, which is then
copied from an email and pasted into the Target
field of a new External Link button.
21
So what part of Blackboard holds the e-reserves?
None. Documents are housed on our servers
(Maude). Are made accessible via our scripts
(.asp). With our database acting as the
go-between (MortReserves.mdb). Blackboard only
acts as doorway to this page in the form of a
frame within a web browser.
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