A Guide to INCTR s Portal

1
A Guide to INCTR s Portal

• Enhancing international communication in the
  service of global cancer control

2
What is a Web Portal?

• A portal, as its name implies, is a single point
  of access to a set of linked applications that
  are of interest to various types of users
• The consistent look and feel with regard to
  access to information or the use of the linked
  applications provides significant advantages to
  communication and collaboration

3
How does it differ from a Web Site?

• A portal is much more interactive, permitting
  users to modify content, and even the appearance
  of web pages
• Users given appropriate rights can even create
  new electronic work spaces (sites) for a group,
  document or meeting
• Available applications include surveys,
  discussion groups, e-mail alerts when a document
  or library is modified, etc.

4
The INCTR Portal

• The INCTR portal is constructed with Microsoft
  Share Point Portal Software
• The provider is Capital Technologies Information
  Services http//www.ctisinc.com/
• It consists of a hierarchical complex of web
  sites the Portal Home Page is reached via
  INCTRs web site
• http//www.inctr.org/

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What is its value?

• The portal will provide information and permit
  sharing of a broad range of files and
  applications
• Through improve communication and storage of past
  and present files at a single location, it will
  improve the management of projects and events of
  all kinds
• While much of the portal will be accessible to
  anybody able to access the internet, some sites
  will be working sites for INCTR staff or groups

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INCTR Portal Home Page

• The home page provides a series of options listed
  on the Quick Launch bar at the left of the
  screen

Click on one to move to a picture or document
library, or to one of the subordinate sites
listed, e.g., INCTR Programs
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Statistics

• Some statistics relevant to developing countries
  are revealed by scrolling down and selecting the
  required information at the pull down bar.

Governing Council Members are shown on the right
8
Some Useful Locations

• You can click on any item in black on the Quick
  Launch bar to move to the site in question e.g.
  Education, Palliative Care, Forum, etc.

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The Education Site

• Here you can access presentations from past INCTR
  Annual Meetings and also presentations on
  selected topics (e.g., imaging in various cancers

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The Palliative Care Site

• Here you can access INCTRs Clinical Guidelines
  for Palliative Care and provide comments on them
  via the survey

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Members Forum

• The Forum site is an interactive site, the
  content of which is both contributed by and
  available to INCTR members
• This site also includes a list of all members,
  that is periodically updated, and the potential
  to perform surveys or have group discussions

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Returning Home

• Note that on each site, you can return to the
  Portal Home Page by clicking on Up to INCTR Home

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Announcements and Links

• Announcements on the home page are visible under
  the description, and many external internet sites
  are included on the right side of the page just
  click and go!

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INCTR Branches

• You can move to the home page of an INCTR Branch
  or Office simply by clicking on its global
  location on the map

NNCTR/INCTR (Nepal)
INCTR USA
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INCTR Branches

• There is also a common website for all branches,
  available via the list of links, from which the
  individual branch websites can also be accessed.

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Branch Home Pages

• Each of the branch sites provides similar
  information to that on the portal home page, but
  is specific to the particular branch

17
INCTR Staff Sites

• Some areas of the Portal are accessible only to
  INCTR staff and Associate Members throughout the
  world
• In such cases, a password is required to access
  the sites
• Passwords will be provided by INCTR Headquarters
  in Belgium

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Communications among INCTR Collaborators

• In addition to the public and staff sites are
  workspaces for specific INCTR groups e.g.,
  Governing Council, Special Panel, Strategy Groups
• Others are workspaces for work groups whose
  members are located in different countries e.g.,
  NETWORK, Annual Meeting
• These sites are also password protected

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Entering a Password Protected Site

• If you attempt to enter a password protected site
  or workspace, you will be asked for your username
  and password.
• If you are not allowed entry but no request for a
  password is made, check that your computer will
  ALLOW POPUPS for this site

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Entering Your Username and Password
Enter the domain name (W2K3-PORTALS)\username in
the top row. Enter your password in the second
row. Choose remember password if you wish, and
click OK
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How to Download Files

• Text or graphic files are stored in document
  libraries and accessed via the quick launch bar
  or from a web part displayed on the relevant
  home page

Document library on Quick Launch side bar
Document Library displayed on Home Page
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Document Libraries

• The screen obtained from either clicking on the
  Quick Launch bar or on the title of a document
  library displayed on the page looks like this

Folder containing more files. Click on text to
open it
PDF File
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Accessing a Folder in a Library

• This screen shows the list of PowerPoint
  presentations displayed when the PowerPoint
  folder within the previous library is opened.

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Accessing Document Files

• A document file is best opened or saved by a
  right click and choosing from the menu which
  appears

Right click on document of choice
A left click permits you to download the file
into your computer (password needed)
25
How to Download Documents for Editing

• Documents for editing and returning to its
  original location, or new documents, created
  online or uploaded, will only be accessible by
  members with password access to the relevant
  site.
• Even if you download and save a document from a
  public site, you will not be able to reload an
  edited version

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Downloading Files for Editing

• To edit a file, it must be accessed from the
  library screen by clicking on the arrow to the
  right of a file and choosing from the menu

e.g., Edit in Microsoft Word
27
Uploading Documents

• Documents may be uploaded to a library via the
  upload document choice in the horizontal menu
  bar in a document library

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Setting E-Mail Alerts

• You can arrange for an e-mail to be sent to you
  each time a specific document is changed, or each
  time a change is made to a document library.

Click on menu item for alerts relating to a
specific document
Click on Alert me and follow instructions for
alerts to changes in the entire library
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Feedback

• The purpose of the Portal is to enhance
  communication and to give improved access to
  information
• If there are items you would like to be made
  available, or you are having difficulties in
  accessing information, please contact INCTR via
  edupont_at_inctr.be or cedric_at_inctr.be
• Please be aware that INCTRs resources are
  limited, and some sites may require updating.