BCSA Sample SMS Presentation

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BCSA Sample SMS Presentation
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• ABC Lumber Companys Safety Management System
• Prepared by Bob Smith
• Shipping Supervisor

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Initial Submission Item 4.(1)

• A description of the railway companys operations
  and rail network

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Railway Operations Overview

• ABC Lumber company operates five kilometers
  of track using a Trackmobile to switch with a
  crew consisting of a Trackmobile operator and a
  Conductor. Lumber is the only commodity moved on
  our property and our crews do not go off site. CN
  spots the empty cars to our site and pulls the
  loads. Our crews do not operate when CN is on
  site. ABC Lumber moves approximately 2500 cars
  annually.

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Railway Map
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SMS Guideline Section A

• Safety Policy, Annual Safety Targets
• Associated Safety Initiatives

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Company Safety Policy

• Safety shall be regarded by everyone as the
  prime consideration in the performance of their
  duties at ABC Lumber Company.
• We will comply with all existing legislative
  requirements and strive to eliminate any
  foreseeable hazards that may result in accidents
  or injuries to our employees. Employees have the
  responsibility to perform their duties in a
  manner that will not adversely affect their own
  health, safety or the physical well-being of
  their co-workers. Management is responsible for
  the development and implementation of safe
  practices and procedures. At ABC Lumber, no job
  is so important that it cannot be done safely.
• Signed Ron Dorland
• Mill Manager ABC Lumber Company

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Railway Safety Performance Targets

• ABC Lumber Company has set a performance
  target of 0 rail related accidents/incidents per
  year based on the number of hours our rail crew
  works and the tonnage the mill ships. This target
  is achievable as it is based on our previous
  accident data. Our accident target will be
  reviewed quarterly and evaluated against accident
  records and safety initiatives.

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Historical Accident Data
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SMS Guideline Section B

• Safety Authorities, Responsibilities and
  Accountabilities

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Organizational Chart
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SMS Guideline Section C

• Employee and Representative Involvement

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Employee Involvement in the SMS

• Employees at ABC Lumber Company were
  consulted in the drafting and development of the
  SMS through the OHS committee. Employees are
  involved in the process of setting annual safety
  targets, and risk management. Monthly safety
  meetings identify risk and risk control measures.
  The OHS committee also participates in accident
  investigations and assists with implementing
  corrective actions.

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SMS Guideline Section D

• Compliance with Applicable Regulations, Rules,
  Standards and Orders

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Applicable Regulations, Rules, Standards and
Orders

• Part 8 Notice of Railway Works Regulations for
  British Columbia Industrial Railways
• Part 9 Industrial Railway Employee Qualification
  Standards Regulations for British Columbia
  Industrial Railways
• Part 11 Railway Safety Appliance Standards for
  British Columbia Industrial Railways
• Part 12 Safety Management System Regulations for
  British Columbia Industrial Railways
• Part 15 Industrial Railway Crossing Regulations
• Part 17 ROR for Industrial Railways without a
  Main Track
• Part 18 Railway Equipment Reflectorization Rules
  for British Columbia Industrial Railways
• Part 19g ROR General Description and Location of
  Fixed Signals with a Main Track
• Part 19i ROR General Notice and Definitions for
  British Columbia Industrial Railways with a Main
  Track
• Part 19h ROR General Notice and Definitions for
  British Columbia Industrial Railways with
  Restricted Tracks
• Part 19m ROR General Rules or British Columbia
  Industrial Railways with a Main Track
• Part 19l ROR General Rules for British Columbia
  Industrial Railways with Restricted Tracks
• Part 19y ROR Signals for British Columbia
  Industrial Railways with a Main Track
• Part 19x ROR Signals for British Columbia
  Industrial Railways with Restricted Tracks
• Part 19s ROR Protection of Slow or Impassable
  Track for British Columbia Railways with a Main
  Track
• Part 19r ROR Protection of Slow or Impassable
  Track for British Columbia Railways with
  Restricted Tracks
• Part 19q ROR Operation of Movements for British
  Columbia Industrial Railways with a main Track
• Part 19p ROR Operation of Movements for British
  Columbia Industrial Railways with Restricted
  Tracks
• Part 19bb ROR Switches for British Columbia
  Industrial railways with a Main Track

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Process for evaluating compliance and monitoring
changes

• ABC Lumber company will comply with the
  regulations, rules, standards and orders noted on
  the preceding page. The Training Supervisor is
  responsible for monitoring changes and assessing
  their impact on ABC Lumber Companys operations.
  The Training Supervisor is also responsible for
  evaluating ABC Lumber companys compliance with
  the regulations, rules, standards and orders.
  Compliance will be verified annually in
  conjunction with the annual safety audit
  performed by the Mill Manager. ABC Lumber Company
  will work with the BC Safety Authority to keep
  abreast of any upcoming changes to the
  regulations which may affect railway operations
  at the mill.

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SMS Guideline Section E F

• Risk Management Process
• Risk Control Strategies

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Risk Management

• ABC Lumber Company has completed a risk
  analysis of its existing railway operation with
  the aid of a risk matrix which is attached to
  this document. There is also a process in place
  through which the OHS manager will conduct a
  risk analysis of any new rail operations, or
  significant changes to existing practices. Newly
  identified risks will be categorized using the
  risk matrix. The risk will then either be
  eliminated or if that is not possible mitigated.
  Employees have the responsibility to identify any
  new risk and work to mitigate risk with
  management. This process is conducted through the
  monthly OHS safety meetings, but is not
  restricted only to the meetings. Employees are
  required to bring to the attention of management
  immediately any risk which poses imminent danger
  to themselves or other employees or to company
  property. A risk assessment of ABC Lumber
  Companys rail operation has been attached as
  appendix A. All new risk assessments are kept on
  file with the OHS manager.

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Risk Matrix
SEVERITY CATEGORIES Catastrophic Death or
permanent total disability, major property
damage, or system loss Critical Permanent
partial disability, temporary total disability in
excess of 3 months, significant property damage
or major system damage Marginal Minor injury,
minor occupational illness, lost workday
accident, minor property damage or minor system
damage Negligible First aid or minor medical
treatment, or minor system impairment
PROBABILITY CATEGORIES Frequent Likely to
occur frequently (individual), Continuously
experienced (fleet/inventory) Probable Will
occur several times in the life of an item, Will
occur frequently in fleet/inventory Occasional
Likely to occur sometime in the life of an item,
Will occur several times in fleet/inventory
Remote Unlikely, but possible to occur in the
life of an item, Unlikely, but can be expected to
occur in fleet/inventory Improbable So
unlikely it can be assumed that an occurrence may
not be experienced, Unlikely to occur, but
possible in fleet
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SMS Guideline Section G

• Accident and Incident Reporting, Investigation
  and Analysis

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Accident and Incident Reporting

• All reportable railway accidents as defined
  by the BCSA accident reporting regulation, will
  be reported to BCSA by phone as soon as
  practicable using their 24 hour number 1-800
  -360-3260. An accident report form will be filled
  out and faxed to BCSA after the details have been
  determined. Within 30 days a full report on the
  accident investigation will be submitted to BCSA
  determining the cause of the accident and
  necessary corrective action to be taken.
• All rail related accidents will be reported
  immediately to the Shipping Manger. The OHS
  Manager will conduct the accident investigation.
  The investigation will determine the cause, and
  contributing factors leading to the accident.
  Corrective actions will be determined by a joint
  panel consisting of the Shipping Manager, the
  OHS Manager and representatives from the
  Employees Joint Occupational and Health
  committee. The Shipping Manager will ensure that
  corrective actions are implemented and complied
  with. The OHS Manager will review all accident
  records quarterly to compare performance against
  the annual safety targets set out in section A.

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SMS Guideline Section H

• Skills Training and Supervision

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Rail Employee Training

• ABC Lumber Company has two positions that
  require training in order to switch railcars a
  Trackmobile operator and a Conductor. These
  positions are subject to a rules refresher course
  every three years. Every rail employee must
  obtain a score of 80 in the required courses.
  The training is provided by the Training
  Supervisor who will also conduct proficiency
  testing on the rail crews twice annually. The
  Training supervisor is responsible for ensuring
  that all employees qualifications are kept
  current. Additionally the Training Supervisor
  will review the training program annually to
  ensure that it continues to meet the standards of
  safety and compliance.
• Contractors and visitors working at ABC
  Lumber will be required to undergo a visitor
  orientation course which contains an overview of
  rail operations at our site. They will be
  required to wear the appropriate personal
  protective gear and be under the supervision of
  the Shipping Supervisor when in the rail yard.

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Qualification required for Conductors

• CROR
• Car Air Brake course
• Freight Car Inspection Rules
• ABC Lumbers Safe Switching Procedures
• which includes material on securing cars, core
  safety rules on coupling, entraining and
  detraining, derails and using hand operated
  switches

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Qualifications required for Trackmobile Operator

• CROR
• Car Air Brake course
• Freight Car Inspection Rules
• ABC Lumbers Safe Switching Procedures (which
  includes material on securing cars, core safety
  rules on coupling, entraining and detraining,
  derails and using hand operated switches)
• Course on Trackmobile operation
• Course on Trackmobile inspection

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SMS Guideline Section I

• Safety Performance Data Collection
• Analysis

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Assessing ABC Lumbers Safety Performance

• The Shipping Supervisor will be responsible
  for reviewing accident data, near misses and
  proficiency tests on a quarterly basis to
  evaluate ABC Lumbers rail operation in relation
  to the annual safety targets stated in section A
  of the SMS. Accidents and near misses will be
  reviewed and analyzed to detect possible trends
  requiring further attention. OHS committee
  meetings minutes will be reviewed. The Shipping
  Supervisor will ensure that safety performance is
  not compromised due to sporadic increases in the
  number of cars handled or hours worked by the
  rail crew.

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SMS Guideline Section J

• Safety Audit and Evaluation

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Safety Audits and SMS Evaluation

• ABC Lumber Company conducts an annual safety
  audit of its entire operation including the
  railway operation. This audit is carried out
  under the authority of the Mill Manager. Accident
  reports, proficiency tests, track inspections,
  and Trackmobile safety inspections will all be
  scrutinized. Every three years an outside auditor
  will be brought in to conduct a safety audit of
  the entire mill operation. The results of these
  audits will be provided to the mill manager for
  review and corrective action. Records of the
  railway audit will be retained for review by the
  BCSA. Additionally The Shipping Supervisor will
  conduct an annual review of the SMS document
  itself to ensure its relevance and compliance to
  SMS standards.

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SMS Guideline Section K

• Corrective Action Development,
• Approval and Monitoring

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Monitoring of Corrective Actions in the SMS
Sections D through J

• At the ABC Lumber Company it will be the
  responsibility of the following Supervisors and
  Managers to monitor corrective actions required
  resulting from issues identified in sections D
  through J of the SMS. It will be the
  responsibility of these Supervisors and Managers
  to ensure compliance with the corrective actions
  identified.
• Compliance to regulations Training Supervisor
• Risk Management and Risk Control strategies OH
  S Manager
• Accident investigations and the necessary
  resulting corrective actions OH S Manager
• Skills and Training reviews and proficiency
  testing Training Supervisor
• Analysis of safety performance data relative to
  the safety targets Shipping Supervisor
• Safety Audits and their results Shipping
  Supervisor

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SMS Guideline Section L

• Documentation

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List of Documents Retained and Their Location

• Training Records
• Accident Investigation Records
• Equipment Inspection Records
• Track Inspection Records
• Switching Procedure Manual
• SMS
• OHS committee meeting minutes
• Proficiency tests
• Safety Audits
• Risk Assessments
• Equipment inspection and track inspection
  records are kept on hard copy and stored in the
  office of the Shipping Supervisor. All other
  records are kept electronically and are available
  to be viewed in the office of the Training
  Supervisor.

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Appendix A

• Risk Assessment of ABC Lumber Companys Rail
  Operations

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Rail Operations Risk Assessment
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