Peter Golding Managing Director

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Peter GoldingManaging Director
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Presentation will cover

• The significance of the Corporate Manslaughter
  and Corporate Homicide Act in fleet management
• Establishing your businesss current level of
  compliance
• Reducing the risk and understanding the cost of
  road accidents
• Methods to reduce and control maintenance costs
• Risks associated with Grey Fleet issues
• Building a robust audit trail
• Solutions available

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The facts
It has been estimated that up to a third of all
road traffic accidents involve somebody who is at
work at the time. This may account for over 20
fatalities and 250 serious injuries every week.
Department for Transport figures
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The consequences of an investigation into a
serious accident under the Corporate Manslaughter
Act can be catastrophic Cases can take several
years to come to court Negative
publicity Financial losses Major impact on all
staff Personal trauma for those specifically
involved Extreme stress and anxiety for senior
management Dont ignore your corporate
responsibilities Review your Work Related Road
Risks
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Police Visits
The Metropolitan Police is one of several
forces who are seriously investigating the safety
of driving in company vehicles. 
They are carrying out more and more follow-up
investigations with companies after collisions to
ensure that work-related road safety is embedded
within company policy.
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Legislation affecting Fleet Management
The Corporate Manslaughter Corporate Homicide
Act 2007
Health Safety at Work Act 1974
The Road Traffic Act 2006
The Road Vehicle (Construction and Use)
Regulations 1986
Management of Health and Safety at Work
Regulations 1999
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The total cost of an accident
Average direct cost 700 per vehicle Total
2,800 when considering lost output, salaries,
administration, legal fees and business
interruption
Insurance premiums can be significantly reduced
by demonstrating an effective risk reduction
program
Institute of Advanced Motorists study
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Policy
Do your existing health and safety policies cover
work-related road safety?
Responsibility
Company needs to commit to work-related road
safety at senior management level first and
effectively communicate to your drivers
Policies and Procedures
Carry out a review of your current policies,
procedures and documentation
Adequate system to ensure your vehicles are
regularly inspected and serviced in accordance
with manufacturers recommendations
Systems
Collect sufficient information to allow you to
make effective decisions about existing policy
and the need for change
Monitoring
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Risk Assessment

Failure to properly manage work-related road
safety is more likely to endanger other people
than a failure to manage risks in the workplace






Identify the risks carry out driver risk
profile
Decide who might be harmed - who is at most risk
Evaluate the risk - consider how likely and what
is acceptable
Record your findings - evidence that a correct
check was made you consulted theses who might be
affected you dealt with all the obvious hazards
Review your assessment and revise if required -
details of incidents, driver details and vehicle
history and review from time to time
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Staff using their own car for work -
are you at risk?
If an employee drives for business purposes, the
legal Duty of Care regarding the drivers welfare
falls to the Employer regardless of vehicle
ownership

• A recent survey showed that
• More than 33 fail to check that grey fleet
  drivers have a driving licence
• Over 50 do not check if their grey fleet
  vehicles have adequate business insurance
• Over 75 do not ask to see valid MOT
  certificates for grey fleet vehicles
• Over 80 fail to check whether grey fleet
  vehicles are regularly serviced
• A Health and Safety time
  bomb

Arval report 2007
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The Driver
Competency - are you satisfied that your drivers
are competent and capable of doing
their work in a way that is safe for them and
others Training are you
satisfied that your drivers are properly trained
in all areas of responsibility Fi
tness and Health - are you satisfied that you
drivers are sufficiently fit and
healthy to drive safely and not put themselves or
others at risk Drivers handbook -
effectively communicate company policies and
ensure complete understanding
Licence inspections complete and document
regular licence inspections for all
drivers

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Drivers licence inspections
There are approximately 472,000 unlicenced
drivers on the UKs roads Of this total 17,200
drivers have been banned under the points system,
but continue to drive without a valid
licence. (Source DfT Research into unlicenced
driving final report road safety research
report 48).
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Driver Fatigue
It is estimated that driver fatigue accounts for
up to 20 of fatal and serious crashes on
motorways in the UK.
Companies which turn a blind eye to driver
fatigue are at risk. Policies governing how long
staff are allowed to work, which includes time
spent behind the wheel, and how many miles they
are allowed to drive should be put in place
Identify the drivers that create the risk for
your organisation
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Legislation Changes
It is an offence to smoke or to permit smoking in
enclosed public spaces and workplaces in England.
This law includes vehicles used for work purposes
The penalties for non-compliance are severe.
Make sure your vehicles become (and remain) smoke
free.
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Mobile Phone Danger
Drivers who use a hand-held or hands-free mobile
phone whilst driving are four times more likely
to crash injuring or killing themselves and/or
other people. (RoSPA report 2007 )
Now a 3-Point Penalty
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Driver Training

• Safer driving means
• Less injuries and fatalities on our roads
• Less accident damage to vehicles
• Less unproductive downtime for vehicle repair
• The potential for reduced insurance premiums
• Fuel efficiency means
• Lower costs
• Increased profits
• Reduced emissions
• Improved environmental impact

Government Funding for SAFED for Vans has been
extended
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Vehicle
Vehicle

• Condition ensure your vehicles are
  correctly maintained and effectively managed,
  build a robust audit trail
• Inspections carry out regular routine
  vehicle inspections and record findings
• Recommendations ensure garage and drivers
  recommendations are actioned
• Safety consideration to factory fitted
  safety features and NCAP rating
• Suitability - are you satisfied that
  vehicles are fit for the purpose for which they
  are used

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Tyres Management
Regular, scheduled tyre inspections are a
fundamental health and safety requirement
According to a report from Hertfordshire police,
defective tyres are one of the top five causes of
death and injury on Hertfordshire roads
12 of cars and vans on the road have at least
one defective tyre, a further 12 of cars and
vans have a tyres just legal.
TyreSafe
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Effective Maintenance
Extended service intervals!
Reduced safety inspections during servicing
MOT inspections are not a guarantee of safety
It is essential that regular vehicle checks are
completed, recorded and filed
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Garage Recommendations
Failing to act on garages advisory repairs
within the specified time/mileage can be highly
dangerous and costly
DONT WAIT UNTIL ITS TOO LATE
On average, the cost of the repair will increase
by three times
More importantly, your oversight could cause
accidents and cost lives
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Vehicle maintenance
Vehicle maintenance

• It is essential that
• Scheduled maintenance is carried out within
  correct date and mileage
• MOT inspections are completed in time
• Recommendations from garages are actioned when
  specified
• Regular safety inspections are completed between
  services
• Grey fleet vehicles are subject to the same
  rules
• Drivers are educated regarding their
  responsibilities
• Time and budget is allocated to make it happen

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The Journey
Scheduling - are
work schedules realistic - are you satisfied that
sufficient time is allowed to
complete journeys safely Time
The highway code recommends a 15 minute break
after two hours of driving are your
drivers aware of your policy Distance - are you
satisfied that drivers will not be put at risk
from fatigue caused by excessive
distances without breaks Weather - is
sufficient consideration given to travelling in
adverse weather conditions Routes
- do you plan routes thoroughly

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Vehicle Telematics
Productivity - where the vehicle is, how long on
site, directions to next job, how long parked,
route taken.
Health Safety vehicle speed, length of time
driving, when last break was taken, time of day
of journey
Investigation previous location vehicle, valid
mileage claims, visits to unauthorised locations.

• Crash Investigation time and location of crash,
  vehicle speed, how long driving prior to impact.

Discipline unauthorised journeys or breaks,
instance of speeding, driving without a break.
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FleetCheck working with you

• FleetCheck are currently working with Housing
  Associations
• Fleet review, identifying potential cost savings
• Ongoing development of FleetCheck software to
  meet your needs
• Review of Grey Fleet issues and communication
  with drivers
• Establishing a clear understanding of fleet
  management concerns specific to DLOs
• Creating a bespoke risk management report

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How FleetCheck can help you

• Risk Assist
• A detailed questionnaire to help you establish
  your current level of legal compliance
• A bespoke compliance action plan with online
  support services
• A generic drivers handbook and driving
  assessment questionnaire
• My Fleetcheck software
• Unique online vehicle management software
  designed for even the smallest fleet

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How FleetCheck can help you

• Risk Assist
• A detailed questionnaire to help you establish
  your current level of legal compliance
• A bespoke compliance action plan with online
  support services
• A generic drivers handbook and driving
  assessment questionnaire
• My Fleetcheck software
• Unique online vehicle management software
  designed for even the smallest fleet
• Visual alerts emails to remind you in advance
  of key tasks and renewals
• Functionality to help you control and analyse
  costs
• Online drivers licence inspections
• A robust method of ensuring licences are valid
  and of appropriate type, and monitoring
  penalties
• Online driver risk assessments
• Identify drivers presenting your Company with
  risks, and act accordingly

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Conclusion

• FleetCheck will work with you to
• Enable you to effectively control and monitor
  your costs
• Provide you with a Robust Audit Trail
• Reduce your risk and claim potential Insurance
  savings
• Reduce your legal exposure
• Save you valuable time and reduce vehicle down
  time
• Alert you to changes in legislation and road
  safety issues
• Give you peace of mind

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Constructors Testimonial

• I have been aware of the mounting changes to
  driver and vehicle legislation for some time, but
  like many others who have busy and varied roles,
  could not find the time to address the issues.
  FleetCheck arrived at the right time for me,
  enabling me to manage the fleet and the Duty of
  Care responsibilities more effectively with
  robust and simple to use software. In addition
  the professional advice received and the
  technical support available means that I am
  saving money and have more time to spend in other
  areas. Neil Golding Finance Director, RJ
  Leighfield Ltd.

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Thank You