Information Framework IF Student Aid History Management SAHM SME Discussions

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• Enterprise Architecture, Enterprise Data
  Management, and Data Standardization Efforts at
  the U.S. Department of Education
• May 2006
• Joe Rose, Chief Architect (OCIO)
• Holly Hyland, Management Analyst (FSA)

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AGENDA

• Department of Education Overall
• The Role of Enterprise Architecture (EA) at the
  Department of Education
• Our Data Architecture Focus The Data Agenda
• Recent Accomplishments
• Future Areas of Focus
• Federal Student Aid Specific
• The Role of Enterprise Data Management at Federal
  Student Aid
• Our Data Architecture Focus The Data Strategy
• Recent Accomplishments
• Future Areas of Focus

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EA Is a Plan and a Process for Linking Business
Needs With the Best Available Technology
IT Investment Portfolio
Required BusinessCapabilities
Delivery Functions
Required ITCapabilities
Organization
Department Strategies
Department Objectives
Department Goals
And Is Organized Around 3 Domains Business,
Technology and Data
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EA Helps ED to Share Capabilities in Order to
Serve Customers, Deliver Value and Empower Staff.

• Current ED Business Model
• Focused on independent Program Offices serving
  specific Education segments
• Many capability investments are focused on single
  Program Office needs
• Little collaboration or sharing of capabilities
  across Program Offices

• Future ED Business Model
• Re-focused on cross-Program Office lines of
  business, e,g., Grants, Information Dissemination
• Portfolio emphasis on Line of Business
  capabilities that span Program Offices
• IT function provides enabling technical
  capabilities in support of Line of Business needs

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Our Data Architecture Focus The Data Agenda

• Data Standards and Guidelines
• Rules for the creation, replication, storage, and
  management of data
• Policies and guidelines to data providers and
  data users to maintain the integrity of data.
• Best Practices for Data
• Data modeling
• Data integration
• Data management
• Open standards
• Data Architecture Artifacts
• Enterprise Standards and Guidelines
• Enterprise Data Conceptual Model
• Enterprise Data Dictionary
• Data/XML Steering Committee
• Collaborative environment for the promotion of
  standards
• Promotes data exchange both internally and
  externally.

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Our Data Architecture Focus Education
Communityof Interest

• Promote use of common standards across the
  Department of Education
• Within Program Offices
• Across Program Offices in like disciplines (e.g.,
  grants, evaluation)
• Between Research (NCES) and other ED Programs
• Between K 12 and Post-secondary education areas
• Cooperative standards with external parties
• State and local education organizations
  Education Data Exchange Network
• Cross-Federal government coordination
  Grants.Gov Find and Apply
• New Information exchange capabilities Migrant
  Student Information Exchange
• Coordination between external standards groups -
  SIFA and PESC

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Recent Accomplishments Data and XML
Steering Committee
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Recent Accomplishments EDFacts the Enterprise
Data Warehouse Capability
Transactional Systems
Knowledge Worker Enabling Tools
Enterprise Data Warehouse

• Policy / Performance Evaluation
• Link evidence of results to program objectives
  (causality)
• Expedite policy analysis through faster access to
  data

• Grants Risk Management
• Identify high-risk and potentially high risk
  areas within and across POCs
• Organize and manage risk teams that work to
  remove the risks

Single Audit
Enterprise Data Warehouse
Schools
Loans
State Plans
Districts
Grants

• Grants Monitoring
• Increase grant manager interactions with
  discretionary grantees
• Improve tracking against state plans for formula
  grants

Research
States

• Quick Wins
• E-Monitoring extensions
• Drawdown Reporting
• EDEN Submission and Leadership Reports

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Future Areas of Focus

• Common data/ XML repository across all parts of
  the Department of Education
• Establish relevant areas of integration between
  K-12 and Post-secondary areas (e.g., high school
  transcripts)
• Minimize customer burden through consolidated
  information collections
• Improve quality, consistency and availability of
  data for decision-making
• Provide improved external access to Department of
  Education data consistent with privacy and
  security requirements

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Federal Student Aid Evolution to the Target
State Vision

• A target state outlines the vision to achieve
  integration.
• Business needs drive technology solutions.

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Federal Student AidData Strategy Purpose
Develop an overall approach towards data to
ensure that accurate and consistent data is
available to and exchanged between Federal
Student Aid and our customers, partners, and
compliance and oversight organization.

• Get the Right Information
• To the Right Person
• At the Right Time and Place
• At the Right Cost

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The Target State Vision
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Federal Student AidData Management Focus The
Data Strategy

• Data Policy and Strategic Planning
• Data Administration
• Data standardization
• Metadata Management
• Data Modeling Management
• Data Governance
• Data Architecture
• Data Conversion/Migration Planning
• Data Integration Services
• Data Quality

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Federal Student AidData Management Focus The
Data Strategy

• Data Standards and Guidelines
• Rules for the creation, replication, storage, and
  management of data
• Policies and guidelines to data providers and
  data users to maintain the integrity of data.
• Best Practices for Data
• Data modeling
• Data integration
• Data management
• Open standards
• Data Architecture Artifacts
• Enterprise Standards and Guidelines
• Enterprise Data Conceptual Model
• Enterprise Data Dictionary
• Education Community of Interest
• Collaborative environment for the promotion of
  standards
• Federal Student Aid Co-Chairs DXSC
• Promote data exchange both internally and
  externally
• XML Registry and Repository for the Education
  Community

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Federal Student Aid Data Management Focus
Education Community of Interest

• Promote use of common standards across the
  Education Community of Interest.
• Cooperative standards with external parties.

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FSA Recent Accomplishments Enterprise
Conceptual Data Model
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FSA Recent Accomplishments Enterprise
Conceptual Data Model
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FSA Recent Accomplishments Enterprise
Conceptual Data Model
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FSA Recent Accomplishments

• Released the XML Registry and Repository for the
  Education Community as open-source.
• Working with IPEDS on a schema development
  project using the PESC Process.
• Web-based Data Model Repository.
• Data Management standards incorporated into the
  procurement process.
• Integration between the XML Registry and
  Repository for the Education Community and the
  Federal Student Aid Data Model Repository.

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Federal Student Aid Future Areas of Focus

• Continue to work with the Education Community of
  Interest to add additional core components to the
  XML Registry and Repository for the Education
  Community.
• Improve quality, consistency and availability of
  data for decision-making.
• Support Enterprise Data Integration Services
  Infrastructure that implements our Service
  Oriented Architecture in the Target State Vision.
  
• Institutionalize Data Quality best practices
  across the Enterprise.
• Strengthen our Data Governance efforts across the
  Enterprise.

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Federal Student Aid Future Areas of Focus
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Summary
The Department of Education and Federal Student
Aids Enterprise Data Initiatives align with each
other and with the interests of the Education
Community of Interest.
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Questions?