S2 Project Management

1
S2 Project Management

• Robert J. Wilson
• Dept. of Physics
• Colorado State University

2
Outline

• Project Countdown
• Project Management
• Tasks Status
• Budget Status
• Related additional projects/funds
• Summary

3
Countdown

• 7 weeks to submission (6/23)
• 6 weeks to final draft (6/16)
• 5 weeks to last pre-submission collaboration
  meeting (6/9)
• 4 weeks to 100 completion of all tasks and 3rd
  draft (6/2)
• 2 weeks to post-workshop (2nd) draft (5/19)
• 0 weeks to Capstone Workshop (5/4)
• Review of conceptual design by International
  Advisory Board
• 0 weeks to 1st drafts (4/28)
• - 5 weeks NSF Site Visit (3/28-29)
• This presentation is an update of that PM report
  designed to demonstrate that we could manage a
  complex project with a diverse, large and
  growing collaboration

4
Project Tracking

• Monthly collaboration meetings
• PM budget report countdown
• Each committee chair gives status report on
  progress with S2 tasks
• Overlapping responsibilities identified and
  resolved
• Individual follow-up by PM and PI
• Tasks completion spreadsheet
• Sent to committee chairs/co-chairs individual
  follow-up by PM
• Bi-weekly Executive Committee and/or Council
  teleconference
• Budget
• Each month PM provides updated budget spreadsheet
  to CSM, CU, CSU, SBU and UNL PIs they update
  with actual expenditures for previous months and
  projections through project completion
• S2 Interim Report (Jan. 06)
• Dry run for CDR over-length drafts edited to
  size
• Happy with the result

5
Project Tasks

• S2 proposal tasks (55 in all)
• CD Developing a Plan for Short-term and
  Long-term Experiments at Henderson DUSEL
• DP Developing the Infrastructure
• GS Geological and Geotechnical Site
  Characterization
• CU Handling Construction Uncertainty
• HS Health and Safety
• EA Environmental Considerations
• PM Permitting
• SI Shared Infrastructure Considerations
• PS Assessing Public Support
• CO National and International Cooperation
• EO Broader Impact Plan
• These map very well onto CDR requirements
  outlined in Cooperative Agreement NSF 05-506

6
Tasks Tracking

• Essentially all critical tasks on track for
  completion by 6/02/06
• This workshop is a significant completion
  activity for several tasks
• Some tasks identified as more appropriate for TDR
• HS-4 Complete safety assessment after design
  completion procedures for review and risk
  assessment are specified in the license agreement
• EA-2 Complete environmental assessment after
  design completion procedures for review and risk
  assessment are specified in the license agreement
• PM-2 Permitting for specific experiments
  approval process is specified in the license
  agreement
• Some tasks (hatched) essentially complete at CDR
  level continue into TDR

7
Budget

• 499,971 project funds received at SBU Oct. 05
  indirect costs waived at all institutions
  200,000 contribution
• 4/1/06 43 of budget expended at month 6 of 9
  (66 project period elapsed)
• Expenditures and projections are tracking well to
  original S2 proposalsome re-direction within
  institutions
• Henderson characterization - opportunity to do
  additional bio-sampling too good an opportunity
  to pass up!
• Engineering expenditures lower in 1st half due to
  engineering consultant change
• Some salaries and capstone workshop back-loaded
• Additional personnel added for EO (plus donation
  from The Arapaho Project Inc.)
• Lower first workshop costs and use of additional
  sources of funds (institutions)
• 25 travel increase due to collaboration growth
• MS budget reduced institutional contributions
• No significant S2 tasks budget concerns!

8
Additional Funding (1)

• Harrison Mountain characterizationSubstantial
  amount of geologic information from surface and
  the adjacent Red Mountain, but decided that
  additional subsurface information was essential
• Pre-S2 submission core drill 1 to Central
  Campus region
• Post-S2 award core drill 2 to Lower Campus
  region
• Core Drill 1 - cost
• Core drill bid 104,000 standby estimate
  (Henderson) 16,000 120,000
• Plus contingency (15) 18,000 Total cost
  estimate 138,000
• Actual invoice 116,172.50
• Funding sources
• Contributions Stony Brook 60,000 CSU 30,000
  CU 17,000 CSM 10,000 Arapaho 3,000 40,000
  from Dept. of Local Affairs (DOLA)/Clear Creek
  County
• Total direct contributions 160,000
• Large indirect contributions
• CSU management of funds and contracts waived
  indirect costs (CSU) core analysis (CSM)
  drilling subcontract, management and oversight
  provided by Henderson countless hours of other
  collaborators especially from SBU, CSU, CSM,
  Arapaho, UNL etc.

9
Additional Funding (2)

• Core Drill 2 - cost
• Core drill bid 201,000 standby (Henderson)
  30,150 231,150
• Plus contingency (15) 34,673 Total cost
  estimate 265,823
• In-progress At 75 completion, we are well
  within TEC
• Funding sources
• Contributions Stony Brook 100,000 CSU 50,000
  CU 50,000 CSM 50,000 75,000 from Dept. of
  Local Affairs (DOLA) award to Clear Creek County
  40,000 Colorado Office Economic Development and
  International Trade (COEDIT)
• Total direct contributions 365,000
• Continued significant indirect contributions from
  collaborators and their institutions
• Balance of contributions
• Core logging and analysis geophysical
  visualization biological sampling and analysis
  collaboration meetings, capstone travel etc.

10
Additional State Funding

• Colorado Senate Bill SB06-229
• Allocates 20 million towards DUSEL Visitor
  Center and Administration buildings.
• Last week passed Senate committees unanimously
  Monday - senate floor vote 34-1!
• Yesterday passed House State Affairs committee
  unanimously - testimony by Colorado Lt. Gov. Jane
  Norton, Colorado Dept. of Natural Resources
  Director Russell George, Arapaho Project Inc.
  Exec. Director Steve Schultz
• State House floor vote within a few days
• HUSEP State Commission
• Established by Executive Order of the Governor
• Heads of all relevant State agencies
• Monthly meetings chaired by Lt. Governor Jane
  Norton
• Have identified additional gt1 million potential
  funds for next round good faith contribution to
  Henderson DUSEL proposal development

11
CDR Status

• Required content as directed by Cooperative
  Agreement NSF 05-506
• 100 pages long
• No attachments
• Most essential S-2 tasks 90-100 complete
• Deadline for all tasks except document prep June
  2nd
• Draft section page allocations issued
• Committees to provide Long and CDR-ready
  documents
• More than 130 pages in-hand
• CDR Goal Conceptual design for presentation at
  capstone workshop andreview by International
  Advisory Board - Saturday afternoon
• Writing retreat of HUSEP Council, June 5-8
  Estes Park, Colorado
• Final S2 collaboration meeting, June 9th
  CSU-Denver Center

12
Summary

• Original core team extended with addition of many
  experienced and next generation members across
  the whole spectrum of DUSEL science and
  engineering
• Financial issues minimized thanks to strong
  institutional, CMC and State support
• Valuable experience working as a broad-based team
  to get and spend money effectively
• Essentially all S2 funds used as proposed have
  almost tripled the NSF investment with additional
  contributions
• Climax Molybdenum Co/Phelps Dodge have invested gt
  400,000
• State is likely to contribute gt 20 million to
  strengthen the Henderson DUSEL proposal
• S2 Project is on track, on budget, on time.
• Much hard work in the next weeks but we will
  deliver a compelling Henderson DUSEL CDR by June
  23!