Developing Model Requirements for an EDRS

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Developing Model Requirements for an EDRS

• Steven Schwartz, PhD
• New York City Department of Health
• and Mental Hygiene

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Need for a national model?

• Jurisdictions are 80-85 the same
• Increase success rate
• Share expertise
• Reduce duplicative costs
• Share and reduce risk

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What needs to be done?

• Requirements
• System design and data models
• Software development
• Prototype development

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Phase 1 Requirements

• Business needs
• Functions common to all vital records operations

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Common function examples

• Submit record for registration
• Enter personal information data
• Enter medical data
• Medical examiner takes control of case
• Physician signs cause of death
• Order certified copies

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Approach

• NAPHSIS-NCHS Oversight Committee
• Obtain funding from SSA and NCHS
• Create national teams
• Death
• Birth
• Hire a contractor

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EDRS National Team

• New York City (Steven Schwartz)
• Alabama (Cathy Molchan)
• California (Rod Palmieri)
• Florida (Ken Jones)
• New York State (Peter Carucci)
• Washington State (Teresa Jennings)

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• NAPHSIS (Rose Trasatti, Rajesh Virkar)
• NCHS (Delton Atkinson, Donna Hoyert)
• SSA (Jo Anne Harris)

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Goals for the national model

• Model should meet 80-85 of any jurisdictions
  needs
• Components should be modular
• Design should allow customization without
  changing software
• Meet New York Citys specific needs

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Method Use case modeling

• Systematic approach to describing software
  requirements
• Describes interactions between users and the
  system
• Results are unambiguous

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Process JAD sessions

• Joint Birth-Death JAD sessions
• Four Death JAD sessions
• Funeral director
• Medical certifier/medical examiner
• Back office
• New York City-specific

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Process communication

• eRoom chat/information warehouse
• Conference calls
• Stakeholder input
• Oversight committee guidance

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Results

• Jurisdictions are REALLY similar
• New York City, too!
• Business needs
• Functions
• Created draft model requirements for EDRS

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Next steps

• Communication
• Marketing to all jurisdictions
• Joint NAPHSIS-NCHS meeting
• SSA request for proposals
• Refine the Phase 1 model
• Phase 2 System design and data models
• Phase 3 Software development
• Phase 4 Prototype development

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Next steps

• How can states take what was developed and use
  it?
• What support will each state receive to help in
  its system development?

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