Can%20librarians%20make%20a%20difference%20in%20the%20geoworld?%20The%20story%20of%20INSIDE%20Idaho%20http://www.insideidaho.org

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Can librarians make a difference in the geoworld?
The story of INSIDE Idahohttp//www.insideidaho.
org

• Lily Wai, INSIDE Idaho Administrator
• Bruce Godfrey, GIS Specialist
• University of Idaho Library
• CUAC-LC Conference
• Washington, D. C.
• May 12, 2005

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Outline

• Traditional library collections (Paper,
  microfiche,CDs)
• Why GIS in the libraries?
• How did we get started?
• Securing Funding sources
• What is INSIDE Idaho?
• Pre-clearinghouse - Where we were
• Idaho Clearinghouse - Where we are going
• Clearinghouse Demo (by Bruce Godfrey)

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Traditional map library collection

• Federal Depository Library collection (Geologic,
  mining, forest service, CIA maps)
• USGS, AMS, BLM, NIMA Depository maps
• Air photos
• Purchased maps
• Gift map collections
• Mostly paper format, with the exception of
  Open-File maps on microfiche, and some CDs from
  Census Bureau, USGS, EPA, and NASA

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Map Collection at UI Library
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Depository Collection at UI Library
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Tangible Map collection statistics

• Maps added (Depository)
• 2000 1781
• 2001 1797
• 2002 1090
• 2003 1284
• 2004 1169
• Maps used
• 2000 3917
• 2001 4008
• 2002 3170
• 2003 1343
• 2004 642

• Maps loaned
• 2000 262
• 2001 196
• 2002 81
• 2003 119
• 2004 43
• Maps cataloged
• 2000 245
• 2001 95
• 2002 523 (LandSat, etc)
• 2003 644 (LandSat, etc)
• 2004 48
• Annual average maps budget (2000-2004)
• 2000-500

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Why GIS in Libraries?

• Libraries are appropriate facilities for the
  management and distribution of GIS maps and data
  (Paper/CD-ROM, and Digital.)
• They are neutral, unbiased institutions, and part
  of an established nationwide infrastructure
  (FDLP).
• Libraries are proficient in collection
  development, cataloging, access and preservation
  issues.

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How did we get started?

• Digital geospatial data in CD-ROM format arrived
  in libraries as part of the FDLP depository items
• Frustration with not being able to make them
  available to the public due to the lack of
  mapping software
• A desire to be involved in the ever-changing way
  of disseminating government information

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CD-ROM Collection at UI Library
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Where we were

• Most geospatial data were scattered and stored in
  local computer stations of individual agencies or
  academic units in various locations of the state,
  not accessible to the public.
• Used a variety of techniques and technologies and
  may or may not have provided documentation for
  each dataset.
• The result of these disparate efforts
• Similar datasets available from different
  websites, or local computer servers.
• Difficult to determine if differences exist (lack
  of metadata).
• Duplicate efforts and waste of money and energy.

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What is INSIDE Idaho?

• Interactive Numeric Spatial Information Data
  Engine
• Contents
• Geodata
• Numeric data
• Atlas/Maps
• Interactive Mapping
• Metadata
• Training
• Links to other relevant sites

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Organizational Chart
IGIAC GIS Consortium
INSIDE Idaho Interactive Numeric Spatial
Information Data Engine, 1999-2000 Project
Director
Idaho Depository Libraries
IGIAC GIS Consortium
GIS Specialist
Technical Consultant for Software Management
Technical Consultant for Hardware Management
Geography Forestry Agriculture Computer Science
Library
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Personnel

• Project administrator
• GIS Specialist
• Consultants
• Faculty advisors
• Student assistants
• University IT support

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Administrative Aspects

• Secure grants
• Organize the project team
• Plan and organize tasks
• Email and monthly meetings
• Assign tasks and hiring workers
• Budget management
• Periodic reports to the funding agencies

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Secure Funding sources ()

• Idaho State Board of Education Technology
  Incentive Grant (1996)
• University of Idaho Research Office Seed Grant
  (1999, 2003)
• Institute of Museum and Library Service
  Leadership Grant earmarked by Congressional
  Appropriations (1999-2002)
• FGDC Dont Duck Metadata grants (USGS)
  (1999-2005)
• Other contributions

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Tasks

• Purchase hardware/software
• Design user-friendly interfaces
• Collect non-proprietary data
• Create metadata
• Collaborate and cooperate with GIS agencies in
  the state
• Participate in statewide GIS users meetings

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INSIDE Current Architecture
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INSIDE Idaho Clearinghouse

• The Idaho Geospatial Committee (IGC) (EO 2001-07)
  unanimously approved INSIDE Idaho website as the
  State of Idahos official geospatial data
  clearinghouse (May 30, 2002).
• The clearinghouse encompasses organizations,
  standards, people, data and technology which work
  together to facilitate cooperation and
  partnerships through the sharing, discovery, and
  use of spatially enabled data.
• It promotes the idea of, and technologies that
  facilitate, a distributed clearinghouse
  architecture.
• As a critical component of the Idaho Geospatial
  Data Implementation Plan (I-Plan), INSIDE Idaho
  performs as the official state data distribution
  clearinghouse for all framework data themes.

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Idaho State IT Plan
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Distributed architecture
Geospatial One Stop Portal
State Clearinghouse
State Agency
Local Govt.
Higher Ed.
Federal Agency
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Clearinghouse Goals Objectives

• To facilitate the discovery and use of GIS data
• Search data with a single query.
• Provide data in easily accessible formats.
• Insure that public funds used to create spatial
  data are not wasted
• Reduce duplication of effort.
• Insure data that exists and can help solve
  societal problems is in the public domain and
  easily accessible.

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Clearinghouse - Vision

• Every dataset accessible to every potential user
• A documented custodian for every dataset created
  and included on the clearinghouse website
  (metadata)
• A website that is cooperatively developed and
  actively maintained in conjunction with
  innovative tools and services
• Providing leadership and expertise in the
  storage, support, training, archival, and
  distribution of Idahos digital geospatial and
  numeric data

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INSIDE Idaho Data Contributors
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2004 Orthoimagery County name
downloadsBlaine 1873Canyon 1783Camas 1675Ad
a 1115Latah 1110Kootenai 968Nez
Perce 942Idaho 933Bannock 926Elmore 911 Sta
te Totals 10/11/2004 4/30/2005
downloads 31743 157/dayTB transferred 9.3 47
Gb/day
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Funding
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Who are INSIDE Idaho users?

• Students, faculty and researchers at higher
  education institutions
• GIS professionals at state, local, and federal
  government agencies
• Government officials
• Business and industry sectors
• K-12 teachers and students
• Private citizens

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Clearinghouse What it took to get here

• A lot of hard work!
• Determination, perseverance, creativity and
  dedication
• Technology
• Using whats currently available
• Acting as a facilitator/statesman
• Locate/use/share data
• Building relationships/partnerships trust
• Continuously promoting the Vision

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Where we are going

• Continue to
• Promote a consistent data sharing architecture
• Employ new technologies
• distributed architecture
• serving gigantic raster datasets
• Secure stable and permanent funding

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Whats new - searching
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Whats new - searching
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Whats new mapping services
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Acknowledgement

• Institute of Museum and Library Services National
  Leadership Congressional Appropriation
  (1999-2002)
• USGS-FGDC Dont duck metadata grants, 1999-2005
• USGS Framework Data Coordinator, Tracy Fuller
• Idaho Dept. of Water Resources
• Idaho Transportation Dept.
• Idaho GIS State Coordinator, Nathan Bentley
• University of Idaho Library and Information
  Technology Services

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Contacts

• Lily Wai, INSIDE Idaho Administrator
• lwai_at_uidaho.edu
• 208-885-5858
• Bruce Godfrey, GIS Specialist
• bgodfrey_at_uidaho.edu
• 208-885-6463
• This presentation can be viewed at
• http//inside.uidaho.edu/whatsnew/whatsnew.htmEve
  nts