Application Software Productivity Tools for Educators

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Chapter 3

• Application Software Productivity Tools for
  Educators

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CHAPTER 3 OBJECTIVES

• Explain the role of an operating system and list
  the main operating systems used on todays
  computers
• Define and describe a user interface and a
  graphical user interface
• Identify the important features of widely used
  software applications
• Describe the advantages of software suites

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CHAPTER 3 OBJECTIVES

• Explain how to create documents
• Discuss why the use of special needs software is
  important for K-12 schools
• List and describe learning aids and support tools
  that help you use and learn software applications
• Explain how to work with different versions of
  software applications

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THE OPERATING SYSTEM

• The Role of the Operating System
• System Software consists of programs that
  control the operations of the computer and its
  devices
• Operating system contains instructions that
  coordinate all of the activities of the hardware
  devices in a computer

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THE OPERATING SYSTEM

• Using Different Operating Systems
• Microsoft Windows
• Windows 98
• Windows 2000
• Windows XP
• Windows XP Tablet PC Edition
• Macintosh Operating System or Mac OS
• Other Operating Systems
• UNIX
• Linux

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APPLICATION SOFTWARE

• Programs designed to perform a specific task
• As a productivity / business tool
• Supporting school and professional activities
• Assisting with graphics and multimedia projects
• Helping with home and personal activities
• Facilitating communications

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APPLICATION SOFTWARE

• Five major categories of application software

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APPLICATION SOFTWARE

• Starting a Software Application
• Desktop
• Icons
• Buttons
• Menu
• Commands
• Submenus

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APPLICATION SOFTWARE

• Starting a Software Application
• Example Paint program
• Window
• Title bar
• Common elements among operating systems

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APPLICATION SOFTWARE

• Working with Software Applications
• Document Piece of work created with an
  application program and saved on a disk with a
  unique file name

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APPLICATION SOFTWARE

• Working with Software Applications
• Document
• Creating
• Editing
• Formatting
• Font size
• Font style
• Saving
• Printing
• Dialog box
• Voice recognition

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FORMATTING FEATURES
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DIALOG BOX
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VOICE RECOGNITION
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PRODUCTIVITY SOFTWARE

• Word Processing Software
• Used to create, edit, and format textual documents

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PRODUCTIVITY SOFTWARE

• Word Processing Software
• Formatting features
• Font and font size
• Color
• Borders
• Clip art
• Margins
• Word wrap
• Scrolling

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PRODUCTIVITY SOFTWARE

• Word Processing Software
• Editing features
• Find or search
• Replace
• Spell checker

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PRODUCTIVITY SOFTWARE

• Word Processing Software
• Other features
• Headers
• Footers
• Templates
• Wizards

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PRODUCTIVITY SOFTWARE

• Spreadsheet Software
• Allows you to organize data in rows and columns,
  collectively called a worksheet or spreadsheet

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PRODUCTIVITY SOFTWARE

• Spreadsheet Software
• Spreadsheet organization
• Worksheet has up to 256 columns and 65,536 rows
• Cell - Intersection of a row and a column
• Labels
• Values
• Formulas

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PRODUCTIVITY SOFTWARE

• Spreadsheet Software
• Calculations
• Formula Performs calculations on data in the
  worksheet and displays the results in a cell
• Function A predefined formula that performs
  common calculations

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PRODUCTIVITY SOFTWARE

• Spreadsheet Software
• Charts
• Graphically illustrates the relationship of
  numeric data

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PRODUCTIVITY SOFTWARE

• Database Software
• Database A collection of data organized in a
  manner that allows access, retrieval, and use of
  that data
• Similar to a manual filing system

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PRODUCTIVITY SOFTWARE

• Database Software
• Database Organization
• Database file
• Records
• Fields

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PRODUCTIVITY SOFTWARE

• Database Software
• Developing a database
• Determine data that you want to keep track of
• Define the fields
• Enter the data
• Use the database to produce information

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Microsoft Works field entry screen
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Data entered into the database
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PRODUCTIVITY SOFTWARE

• Presentation Graphics Software
• Allows you to create documents called
  presentations, which are used to communicate
  ideas, messages, and other information to a group

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Teachers and students use presentation graphics
software to create electronic slides. The slides
can be displayed on a computer, projected on a
screen, printed and handed out, or made into
transparencies.
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PRODUCTIVITY SOFTWARE

• Presentation Graphics Software
• Predefined formats define colors and other
  elements for backgrounds, text, and other items
  on the slides
• Various slide layouts
• Clip art / image gallery
• Slide sorter

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Slide Sorter View
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PRODUCTIVITY SOFTWARE

• Presentation Graphics Software
• Integrating electronic presentations into the
  classroom
• Linear teaching and learning
• Students and teachers create presentations
• Can link presentations to the Web

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PRODUCTIVITY SOFTWARE

• Personal Information Managers
• Software application that includes an appointment
  calendar, address book, and notepad to help
  organize appointments and task lists

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PRODUCTIVITY SOFTWARE

• PDA Software
• Uses vary and include
• Personal Productivity and Business
• Communications
• Medical and Scientific
• Travel and Global Positioning
• Games and other Entertainment
• Multimedia
• Education

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PRODUCTIVITY SOFTWARE

• Software Suites and Integrated Software
• Collection of individual application software
  packages sold as a single package
• Lower cost
• Ease of use
• Common interface

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Integrated Software Package
Software Suite
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GRAPHICS AND MULTIMEDIA SOFTWARE

• Desktop Publishing Software
• Allows you to produce sophisticated documents
  that contain text, graphics, and brilliant colors
• Page layout arranging text and graphics in a
  document

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Teachers and students use desktop publishing
software to lay out school yearbooks and create
flyers, certificates, newsletters, and other
types of documents
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GRAPHICS AND MULTIMEDIA SOFTWARE

• Paint/Image Editing Software
• Allows you to create and modify graphics, like
  those used in DTP documents and Web pages
• Paint software
• Draw pictures, shapes, and other graphics
• Image editing software
• Modify existing graphics
• Photo-editing software

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With image editing software, artists can create
and modify a variety of graphic images.
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GRAPHICS AND MULTIMEDIA SOFTWARE

• Video and Audio Editing Software
• Modify a segment of a video, known as a clip
• Add and remove clips
• Add special effects
• Sounds
• Banners
• Credits

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GRAPHICS AND MULTIMEDIA SOFTWARE

• Clip Art/Image Gallery
• Collection of clip art and photographs
• Miscellaneous items
• Fonts
• Animations
• Sounds
• Video and audio clips

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GRAPHICS AND MULTIMEDIA SOFTWARE

• Multimedia Authoring Software
• Used to create electronic interactive
  presentations that include text, video, audio,
  and animation
• Often used in education
• Delivered via CD-ROM or DVD-ROM

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GRAPHICS AND MULTIMEDIA SOFTWARE

• Web Page Authoring Software
• Allows you to create Web pages and organize,
  manage, and maintain Web sites
• Many packages allow creation of Web pages
• Word processing programs allow creation of Web
  pages

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Microsoft Word can convert Word documents into a
Web page
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GRAPHICS AND MULTIMEDIA SOFTWARE

• Web Page Authoring Software
• Popular packages
• Microsoft FrontPage
• Netscape Composer
• Adobe GoLive
• Macromedia Dreamweaver

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SOFTWARE FOR SCHOOL USE

• School and Student Management Software
• School management software
• Centralized program that allows district and
  school personnel to manage school district
  operations
• Student management software
• Allows administrators, teachers, and other staff
  to track information on students

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Washington County Public Schools uses its wide
area network that connects all district
classrooms to track student attendance, records,
grades, and more.
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SOFTWARE FOR SCHOOL USE

• Grade Book Software
• Allows teachers to track and organize student
  tests, homework, lab work, and other scores
• Also integrates with other software packages

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SOFTWARE FOR SCHOOL USE

• Educational and Reference Software
• Educational software
• Software designed for the learning environment
• Reference software
• Provides valuable and thorough information for
  everyone in an educational setting and in the
  family

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Reference software, such as Microsoft Encarta
provides valuable and thorough information for
all types of users.
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SOFTWARE FOR SCHOOL USE

• Special Needs Software
• Software designed for students with physical
  impairments or learning disabilities
• Examples
• Speech synthesis software
• Software with text enlargement features
• Talking software

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Utilizing assistive technology software, teachers
help students with disabilities learn
subject-related content.
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SOFTWARE FOR HOME AND PERSONAL USE

• Personal Finance Software
• Simplified accounting program
• Track personal income and expenses
• Track investments
• Online banking and investing

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SOFTWARE FOR HOME AND PERSONAL USE

• Tax Preparation Software
• Guides individuals, families, or small businesses
  through the process of filing federal and state
  taxes
• Offer money saving tax tips
• Prints tax forms

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SOFTWARE FOR HOME AND PERSONAL USE

• Legal Software
• Assists in preparation of legal documents and
  provides legal advice
• Entertainment Software
• Interactive games and videos
• Hobbies

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LEARNING AIDS AND SUPPORT TOOLS

• Using Help
• Trade books
• FAQs
• Tutorials

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SOFTWARE VERSIONS AND UPGRADES

• Software programs are designated a version number
• Upgrade is a new version designed to replace an
  older version
• Windows upgrade

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SOFTWARE VERSIONS AND UPGRADES

• Using Different Software Versions
• A school may have a mix of different software
  versions installed on its computers
• Determine software version with the softwares
  About command
• Older version of software usually will not open
  files created with the newer version

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SOFTWARE VERSIONS AND UPGRADES

• Using Different Software Versions
• Saving a file in earlier versions

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SOFTWARE VERSIONS AND UPGRADES

• Working with Macintosh Computers and PCs
• Sometimes must move files between the two
  platforms
• Some PC programs allow you to save files in a
  Macintosh format
• Software packages that do file conversions

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Many software programs allow a file to be saved
in various formats
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CHAPTER SUMMARY

• Explain the role of an operating system and list
  the main operating systems used on todays
  computers
• Define and describe a user interface and a
  graphical user interface
• Identify the important features of widely used
  software applications
• Describe the advantages of software suites

66
CHAPTER SUMMARY

• Explain how to create documents
• Discuss why the use of special needs software is
  important for K-12 schools
• List and describe learning aids and support tools
  that help you use and learn software applications
• Explain how to work with different versions of
  software applications

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Chapter 3 Complete
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Creating aTeachers Web PageUsing Microsoft Word
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WEB PAGE DEVELOPMENT

• Hypertext Markup Language (HTML)
• HTML editors
• Web page components
• Title
• Background
• Normal text
• Headings
• Horizontal lines
• Images
• Links

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DOWNLOADING IMAGE FILES

• Start your browser, type the URL
  www.scsite.com/tdc3/sf3 in the Address bar and
  then press the ENTER key

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DOWNLOADING IMAGE FILES

• Right-click the e-mail image and then point to
  Save Picture As on the shortcut menu

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DOWNLOADING IMAGE FILES

• Insert a floppy disk in drive A and then click
  Save Picture As. When the Save As dialog box
  appears, click the Save In box arrow, click 3½
  Floppy (A) in the list, and then click the Save
  button in the Save As dialog box. Click the
  Close button in your browser window

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STARTING MICROSOFT WORD AND OPENING A NEW WEB PAGE

• Click the Start button on the Windows taskbar,
  point to All Programs on the Start menu, and then
  point to New Office Document on the All Programs
  submenu

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STARTING MICROSOFT WORD AND OPENING A NEW WEB PAGE

• Click New Office Document. When Windows displays
  the New Office Document dialog box, if necessary,
  click the General tab, click Web Page, and then
  point to the OK button
• Click the OK button. If the Word window is not
  maximized, double-click its title bar to maximize
  it. If necessary, click the Font Size box arrow
  on the Formatting toolbar and then click 12 in
  the Font Size list to change the font size to 12

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STARTING MICROSOFT WORD AND OPENING A NEW WEB PAGE
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SELECTING A BACKGROUND IMAGE
Click Format on the menu bar, point to
Background, and then point to Fill Effects
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SELECTING ABACKGROUND IMAGE
Click Fill Effects. When Word displays the Fill
Effects dialog box, click the Texture tab. Click
the third texture, Parchment, and then point to
and click the OK button
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SELECTING ABACKGROUND IMAGE
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ENTERING AND FORMATTING TEXT
Type Mr. Handleys HomePage and then press the
ENTERkey. Drag through the textyou just
entered to select itand then click the Font
Sizebox arrow on the Formattingtoolbar
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ENTERING AND FORMATTING TEXT
Click 24 and then point to theCenter button on
the Formatting toolbar
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ENTERING AND FORMATTING TEXT
Click the Center button,click the Font Color
boxarrow on the Formattingtoolbar, and then
pointto the color Dark Red (row 2, column 1).
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ENTERING AND FORMATTING TEXT
Click Dark Red and then click belowand to the
left of the title toposition the insertion point
atthe beginning of the next line.
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ENTERING AND FORMATTING TEXT

• Type Ridgedale High School and then press the
  ENTER key
• Type 2400 Ridgedale Road and then press the ENTER
  key
• Type Seattle, WA 98104 and then press the ENTER
  key

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ENTERING AND FORMATTING TEXT

• Drag through the three lines of text beginning
  with Ridgedale High School to select the school
  information. Click the Font Size box arrow on
  the Formatting toolbar and then click 14. Click
  the Center button on the Formatting toolbar and
  then click below and to the left of the entered
  text to position the insertion point at the
  beginning of the next line

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ENTERING AND FORMATTING TEXT

• Press the ENTER key. Type Hi, my name is Mr.
  Matt Handley. I teach history at Ridgedale High
  School. I like teaching with technology, and my
  students are highly motivated when they can use
  computers and the Internet for history projects
  and assignments.

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INSERTING A HORIZONTAL LINE AND HEADING

• Press the ENTER key twice. Click Format on the
  menu bar and then click Borders and Shading.
  When Word displays the Borders and Shading dialog
  box, point to the Horizontal Line button at the
  bottom of the dialog box

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INSERTING A HORIZONTAL LINE AND HEADING

• Click the Horizontal Line button. When Word
  displays the Horizontal Line dialog box, click
  the horizontal line option in the middle of the
  third row, and then point to and click the OK
  button

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INSERTING A HORIZONTAL LINE AND HEADING

• Press the ENTER key once. Type My Favorite
  History Links and then press the ENTER key.
  Select the text just entered, click the Font Size
  box arrow on the Formatting toolbar, click 18,
  and then click below and to the left of the
  entered text to position the insertion point at
  the beginning of the next line

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INSERTING A HORIZONTAL LINE AND HEADING
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CREATING LINKS TO WEB SITES

• Press the ENTER key. Type History Matters and
  then press the ENTER key. Type The History
  Channel and then press the ENTER key. Type
  On-This-Day and then press the ENTER key

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CREATING LINKS TO WEB SITES

• Drag through the text, History Matters, and then
  click the Insert Hyperlink button on the Standard
  toolbar

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CREATING LINKS TO WEB SITES

• If necessary, click the Existing File or Web page
  button in the Link to area, type
  http//www.historymatters.gmu.edu in the Address
  text box, and then point to and click the OK
  button

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CREATING LINKS TO WEB SITES
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CREATING LINKS TO WEB SITES

• Repeat the procedures explained in the previous
  two steps for the remaining two named Web sites,
  using the following URLs
• The History Channel
• http//www.historychannel.com
• On-This-Day
• http//www.on-this-day.com

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CREATING LINKS TO WEB SITES
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INSERTING AN IMAGE, E-MAIL INFORMATION, AND AN
E-MAIL LINK

• If necessary, position the insertion point at the
  end of the On-This-Day link and then press the
  ENTER key twice. Click Insert on the menu bar.
  Point to Picture and then point to From File on
  the Picture submenu
• Click From File. If necessary, click the Look in
  box arrow, click 3½ Floppy (A) in the Look in
  list, and then double-click the e-mail image

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INSERTING AN IMAGE, E-MAIL INFORMATION, AND AN
E-MAIL LINK

• Press the SPACEBAR twice and then type My class
  would like to hear from you. Please e-mail me!
  Drag through the text to select it and then click
  the Insert Hyperlink button on the Standard
  toolbar
• When Word displays the Insert Hyperlink dialog
  box, click the E-mail Address button in the Link
  to area, type mailtomatthandley_at_Ridgedale.k12.wa.
  us in the E-mail address text box, and then point
  to the OK button. If the E-mail address text box
  displays a previously entered e-mail address,
  drag through the text to select it before typing
  the new mailto address. If the mailto entry
  appears, type the matthandley e-mail address
  after the mailto entry
• Click the OK button

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INSERTING AN IMAGE, E-MAIL INFORMATION, AND AN
E-MAIL LINK
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SAVING AND PREVIEWING A WEB PAGE

• Click the Save button on the Standard toolbar.
  When Word displays the Save As dialog box, click
  the Change Title button. When the Set Page Title
  dialog box displays, type Mr. Handleys Home Page
  in the Page title text box, and then point to the
  OK button

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SAVING AND PREVIEWING A WEB PAGE

• Click the OK button and then type MrHandley in
  the File name text box. If necessary, click the
  Save in box arrow, click 3½ Floppy (A) in the
  Look in list, and then point to the Save button
  in the Save As dialog box
• Click the Save button in the Save As dialog box.
  Click File on the menu bar and then point to Web
  Page Preview

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SAVING AND PREVIEWING A WEB PAGE
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SAVING AND PREVIEWING A WEB PAGE

• Click Web Page Preview
• Close your browser and then close Word by
  clicking their Close buttons

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PRINTING A WEB PAGE

• To print your Web page from your browser, click
  File on the menu bar and then click Print

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OPENING A WEB PAGE IN INTERNET EXPLORER

• Start Internet Explorer
• Insert your floppy disk in drive A. Click File
  on the menu bar and then click Open
• When Internet Explorer displays the Open dialog
  box, click the Browse button
• In the Microsoft Internet Explorer dialog box,
  click the Look in box arrow and then click 3½
  Floppy (A) in the Look in list. Double-click
  the MrHandley.htm file and then click the OK
  button in the Open dialog box
• Close Internet Explorer