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Authenticity as a Requirement of Preserving Digital Data and Records

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Title: Authenticity as a Requirement of Preserving Digital Data and Records


1
Authenticity as a Requirement of Preserving
Digital Data and Records
  • Shelby Sanett and Eun Park
  • Dept. of Information Studies
  • University of California, Los Angeles

2
Definition of Authenticity
  • Archival science defines authentic records as
    being what they purport to be -- reliable records
    that over time have not been altered, changed or
    otherwise corrupted. (Charles M. Dollar).
  • Authenticity is an absolute concept.
  • The status of being authentic, however, can
    change at any moment as a result of an action or
    migration that has been performed on the record
    over time.

3
The authenticity consideration in various
communities of practice
  • the legal community
  • the medical community
  • computer network systems
  • the archival community

4
Research Questions Raised
  • What are authentic data and records? 
  • Which intellectual and technical elements of data
    and records are essential for ensuring
    authenticity?
  • What are the requirements for ensuring the
    authenticity of data and records that will be
    applicable across jurisdictional and
    technological boundaries?
  • What are the requirements for ensuring the
    authenticity of data and records, which can be
    applicable across the various communities of
    practice?
  • How should authentic data and records be
    maintained and represented over time? 

5
The InterPARES Project 4
Research Domains
  • Authenticity the conceptual requirements for
    preserving authentic electronic records
  • Appraisal appraisal criteria and methodology for
    authentic electronic records
  • Preservation methodologies for preserving
    authentic electronic records
  • Policy Development development of policies,
    strategies and standards to ensure preservation
    of the authenticity of those records.

6
Methodology
  • Produced a typology of the conceptual
    requirements for authenticity for different types
    of electronic records
  • the Case Study Interview Protocol (CSIP)
  • Template Element Data Gathering Instrument
    (TEDGI)

7
Case Studies
  • 12 case studies for round 1 and 9 case studies
    for round 2 have been completed or are underway
  • 6 registration systems being conducted in six
    different institutions in five different
    countries

8
Contributions of the InterPARES
  • A methodological typology derived from a variety
    of case studies in real-life settings
  • An analysis of different communities of practice
  • Standards establishing authenticity of electronic
    records that will be applicable across many
    communities of practice now and in the future

9
the InterPARES Preservation Task Force
  • to identify and develop the procedures and
    resources required for the implementation of the
    conceptual requirements and criteria
  • to model the preservation function and
    implementation, which will be based on
    information gathered from responses to the
    research questions.
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