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AVC Effectiveness

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Sigma Phi Epsilon Grand Chapter Conclave 2003. AVC Effectiveness & Efficiency ... Sigma Phi Epsilon Grand Chapter Conclave 2003. AV&C Budget. Meet or exceed the ... – PowerPoint PPT presentation

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Title: AVC Effectiveness


1
AVC Effectiveness Efficiency
  • Making the most of your limited time.

2
Insurmountable Opportunity
3
Whats in it for you?
  • Topics
  • 5 Success Factors
  • The Curse of Pricing
  • Best Practices
  • Budgeting
  • Broken Window Theory
  • Take Aways
  • SpreadsheetsBudgets
  • ContractsMembers, Chapter
  • Collection Letters
  • Best Practices
  • Meeting Agenda
  • Budget Graphs
  • Effectiveness Efficiency

4
5 Factors
  • Academics
  • BMS (Manpower)
  • Pricing
  • Goals Feedback
  • Membership ExperienceBalanced Man

5
Dr. Dubach was right
Character Brains
  • The Payoff in Academics
  • Less Alcohol Use
  • Leadership Capacity
  • Communication Skills
  • Time for Fraternity
  • Retention
  • Graduation
  • Chapter Environment
  • Stupidity is not an excuse

6
Thank you Don Kindle
  • The Balanced Man Scholarship WorksDo it right,
    do it now.
  • Right Parental Contact
  • A process not an outcomeit is about changing
    your fishing hole.
  • Manage it, fund it, incent what you want.
  • Just follow the plan..it is all about
    implementation.
  • ask the Delts

7
The Market Place
  • Residence Halls
  • State Financing
  • No Property Tax
  • Little Insurance Cost
  • No Liability Insurance
  • Limited Social Use
  • Modest Public Space
  • Professional Management
  • Female Male
  • Chapter
  • Market Financing or Worse
  • Property Taxes
  • Insurance Costs
  • Liability Insurance
  • Heavy Social Use
  • Extensive Public Space
  • Volunteer Management
  • Male

8
From our Research
9
More Research
10
The Pricing Curse
  • Take away the 2 that are within 5 of campus
    rates and the average becomes 19 less than
    campus
  • So our operating costs are higher and we
    collect 20 less revenueWOW.
  • Want to speculate about our future?

11
Whats missing in many volunteer organizations?
  • Goals
  • Does the AVC have any written, measurable
    goalsdo the undergrads know them?
  • Does your chapter? Measurable? Posted?
    Incentives/Rewards?
  • Change your experience, invest your time in
    establishing goals and ensuring feedback.

12
The Membership Experience
  • Balanced Man
  • Resident Scholar, Housemother, Fairy Godmother
    Someone please.
  • Campus, Community Guests
  • Hazing, open parties---if you have such do us all
    a favor and leave.

13
Focus
  • The tendency is to overcomplicate.
  • Make your experience more fun, rewarding,
    successful
  • Focus..on the 5

14
Best Practices. Basic Financial
Strategies
15
More Best PracticesThe Monthly Meeting Agenda
16
And yes there are more..
17
Best Practices, Alumni
18
Mayor Giuliani NYC confirmed it!
  • In 1982 political scientist Jim Wilson,
    suggested that the key to social decay is a
    rising level of disorder that residents fail to
    change in time, in his Broken Window Theory.
  • Try it at your facility. Fix your broken
    windows, right fast. It pays off.

19
AVC Chapter Budget Graphs
20
AVC Budget
  • Meet or exceed the residence hall
  • Include 5 uncollectible
  • Include X soft goods maintenance
  • Include 3 of property value savings annually
  • Support the chapters educational, leadership
    programming
  • Invest in Pizzazz

21
More AVC Budgeting
  • Plan for incentives.Recruitment, BMS, Athletics
  • Collect Room, Board once a term---
    Stop the monthly madness
  • Use a 3rd party for collectionsask what works on
    your campus.
  • and.

22
Chapter BudgetingFraternity requires resources
  • Increase annually
  • Include the cost of scholarships
  • Remember chapter pays no one except Cook,
    Resident Advisor
  • Think thru annual dues insuranceshould these
    be billed when received?
  • Address late payments, damages
  • Post A/Rpeer pressure power

23
Have a lease with the Chapter 1st
  • Chapters pays AVC once each term
  • Chapter, members have responsibility to fill
    house consistent with chapter by laws
  • Insure chapter has minimum number of terms in
    house standard or something similar uses it

24
Lease with each live in, 2nd
  • Establish payments due each term
  • Establish behavioral restrictionsno weapons, no
    alcohol?
  • Address maintenanceability to collect from
    members for damages

25
Fraternitys Membership Agreement
  • Know what it is, use and get it signed
  • Violations addressedcensure, fine, termination
  • Protect the chapter from stupid behavior

26
On the AVC disk you will find
  • Excel Budgets Chapter and AVCformulas comments
  • Graphic Presentations for Budgets
  • LeasesChapter Member
  • Collection Letters
  • Sample incentive plan for Recruitment /or
    BMSmaybe too much
  • This presentation

27
Hooray for you. Hooray for us!
  • Have goals.
  • Sell on value not price.
  • Insist on academic success.
  • Make it their problemjust dont abdicate.
  • Communicate.
  • Celebrate.

28
AVC Effectiveness Efficiency
  • Making the most of your limited time.
  • Did I?

Ken Maddox email kmaddox_at_hamil.com
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