Grantspersonship

About This Presentation

Title:

Grantspersonship

Description:

Grantspersonship. Beth A. Fischer and Michael J. Zigmond ... Check photocopy quality. Get Feedback. Asking for help. Yes. program staff. former reviewer ... – PowerPoint PPT presentation

Number of Views:38

Avg rating:3.0/5.0

Slides: 207

Provided by: Michael2060

Category:

more less

Transcript and Presenter's Notes

Title: Grantspersonship

1
Grantspersonship
Beth A. Fischer and Michael J. Zigmond University
of Pittsburgh, Pittsburgh, PA,USA
2

Survival Skills and
Ethics Program

Topics include
Writing research articles
Making oral presentations
Obtaining advanced training
Teaching
Job hunting
Managing personnel
Obtaining funding

www.pitt.edu/survival
3
Acknowledgments

Lillian Pubols (NINDS)
Miner, Miner Griffith
Proposal Planning and Writing
Ogden and Goldberg
Research Proposals A Guide to Success
...and many others

4
Types of grants

objective
training/career
fellowship
career award
research
conference
equipment
infrastructure

form
investigator-initiated
individual
groups
set-aside grants
contracts

5
Types of grants

objective
training/career
fellowship
career award
research
conference
equipment
infrastructure

form
investigator-initiated
individual
groups
set-aside grants
contracts

6
Availability of grants

Other
government
non-government organizations
philanthropic foundations
health voluntaries
corporations
private individuals

7
Why dont people get funded?
8
Why people dont get funded

because it is too hard?

9
Why people dont get funded

because it is too hard?
already accomplished harder tasks

10
Why people dont get funded

inadequate concept

11
Why people dont get funded

inadequate concept

A good idea is necessary, but not sufficient.
12
Why people dont get funded

inadequate concept
poor presentation

13
Why people dont get funded

inadequate concept
poor presentation
poor understanding of process

14
Why people dont get funded

inadequate concept
poor presentation
poor understanding of process
lack of persistence

15
Why people dont get funded

inadequate concept
poor presentation
poor understanding of process
lack of persistence

Good grants are not funded, excellent ones are
16
Grantspersonship

Submitting
9. get approvals
10. obtain assignment
11. submit application
12. provide addl material
13. ensure receipt
Responding
14. await review
15. study report
16. respond to report

Preparing
1. establish frame of mind
2. develop concept
3. identify funding source
4. inform your institution
5. refine concept
Writing
6. think like a reviewer
7. outline, write, edit
8. get feedback revise

17
Grantspersonship

Submitting
9. get approvals
10. obtain assignment
11. submit application
12. provide addl material
13. ensure receipt
Responding
14. await review
15. study report
16. respond to report

Preparing
1. establish frame of mind
2. develop concept
3. identify funding source
4. inform your institution
5. refine concept
Writing
6. think like a reviewer
7. outline, write, edit
8. get feedback revise

18
Grantspersonship

1. establish frame of mind
2. develop concept
3. identify funding source
4. inform your institution
5. refine concept
6. think like a reviewer
7. outline, write, edit
8. get feedback revise

9. get approvals
10. obtain assignment
11. submit application
12. provide addl material
13. ensure receipt
14. await review
15. study report
16. respond to report

2-60d
gt3 m
0 d
2 m
2 m
19
Phase I Preparing

1. establish frame of mind
2. develop concept
3. identify funding source
4. inform your institution
5. refine concept

20
Establish frame of mind

often little enthusiasm

21
Establish frame of mind

often little enthusiasm
better a wonderful opportunity

22
General points to keep in mind

proposal in contrast to research manuscript
read by many fewer
likely to have much greater impact
material can be recycled
from previous ms
into future ms

23
Develop a Concept
That FITS
24
Develop a concept that FITS

Fills a gap in knowledge

25
Develop a concept that FITS

Fills a gap in knowledge
Important to
the field
funding agency
you

26
Develop a concept that FITS

Fills a gap in knowledge
Important
Tests a hypothesis

27
Develop a concept that FITS

Fills a gap in knowledge
Important
Tests a hypothesis
Short-term investment in long-term goals

28
Identify Funding Source
29
Identify funding source

select agency

30
Source of information

internet
reference books
colleagues
acknowledgements on papers
office of research at your institution
libraries

31
Identify funding source

select agency
improve odds match objectives

32
Identify funding source

select agency
improve odds match objectives
research interests

33
Identify funding source

select agency
improve odds match objectives
research interests
personal characteristics
career phase
gender
developing nation

34
Identify funding source

select agency
improve odds match objectives
communicate with program staff

35
Ask program staff

is concept relevant

36
Ask program staff

is concept relevant
current instructions

37
Ask program staff

is concept relevant
current instructions
who reviews

38
Ask program staff

is concept relevant
current instructions
who reviews
what are criteria

39
Ask program staff

is concept relevant
current instructions
who reviews
what are criteria
funding
percentage
level (amount, years)

40
Ask program staff

is concept relevant
current instructions
who reviews
what are criteria
funding
percentage
level (amount, years)

characteristics of
strong proposals
weak proposals

41
Ask program staff

is concept relevant
current instructions
who reviews
what are criteria
funding
percentage
level (amount, years)

characteristics
strong proposals
weak proposals
appendix material
ok?
when, to whom?

42
Ask program staff

is concept relevant
current instructions
who reviews
what are criteria
funding
percentage
level (amount, years)

characteristics
strong proposals
weak proposals
appendix material
ok?
when, to whom?
pre-review possible

43
Contacting program staff

in their offices
phone
email
letter
in person (by appointment)
at professional meetings

44
Inform Your Institution
45
Inform your institution

departmental chairperson
office of research
secretarial assistant
fiscal assistant
people to give feedback

46
Develop Concept
47
Develop Concept
Refine
48
Refine your concept

review current literature

49
Refine your concept

review current literature
talk with colleagues

50
Refine your concept

review current literature
talk with colleagues
think hard

51
Refine your concept

review current literature
talk with colleagues
think hard
think harder

52
Phase II Writing the proposal

6. think like a reviewer
7. outline, write, edit
8. get feedback revise

53
Think like a reviewer
54
What do they want to know?
55
Think like a reviewer
56
What do they want to know?
57
Time spent reading proposal

primary reviewer (writes report) 7-8 hr
reader (no report) 1 hr
discussion at study section 20 min

Survey by Janet Rasey Proposals reviewed were NIH
R01
58
Write for the reviewer

use standard organization
provide clear, and very visible answers to review
criteria
anticipate reviewer's questions and provide
answers
state relation to funders mission

59
Write for the reviewer, part 2

use standard organization
provide clear, and very visible answers to review
criteria
anticipate reviewer's questions and provide
answers
state relation to funders mission

60
Phase II Writing the proposal

6. think like a reviewer
7. outline, write, edit
8. get feedback revise

61
Think like a reviewer
62
Stock the sections

Research plan
Specific Aims
Background and Significance
Preliminary Data
Research Design and Methods
Budget and Justification
References

63
Outline, Write, and Edit
64
Outline, Write, and Edit

being with a full outline

65
Outline, Write, and Edit

being with a full outline
write initial draft without editing

66
Outline, Write, and Edit

being with a full outline
write initial draft without editing
edit thoroughly

67
Outline, Write, and Edit

being with a full outline
write initial draft without editing
edit thoroughly

68
Editing

avoid vague qualifiers
use active voice

69
General organization

have a table of contents
make it easy to find key points
bold face headings and terms
cross references
some redundancy

70
Appearance
71
Appearance

select good type face

72
Appearance

select good type face
good
Times Roman
Century Schoolbook

73
Appearance

select good type face
good never!
Times Roman courier
Century Schoolbook Helvetica

74
Appearance

select good type face
good never!
Times Roman courier
Century Schoolbook Helvetica
size gt 11 pt

75
Appearance

select good type face
good never!
Times Roman courier
Century Schoolbook Helvetica
size gt 11 pt
occasionally use special fonts

italics
bold face
76
Appearance

select good type face
write in paragraphs

77
Appearance

select good type face
write in paragraphs
1 major idea per paragraph
topic sentences
use headers frequently

78
Appearance

select good type face
write in paragraphs
let your text
indent paragraphs
skip line between paragraphs

breathe
79
(No Transcript)
80
(No Transcript)
81
(No Transcript)
82
Appearance

select good type face
write in paragraphs
let your text b r e a t h
conform to instructions!
- type size - margins
- pages - sections

83
Check photocopy quality
84
Get Feedback
85
Asking for help

Yes
program staff
former reviewer
colleague

NO!
current reviewer

86
Get feedback

establish mentors early

87
Get feedback

establish mentors early
provide clear instructions
what
when

88
Get feedback

establish mentors early
provide clear instructions
take no for an answer

89
Get feedback

establish mentors early
provide clear instructions
take no for an answer
remind gently

90
Get feedback

establish mentors early
provide clear instructions
take no for an answer
remind gently
show appreciation

91
Get Feedback and Revise
92
Phase III Submitting

9. get approvals
10. obtain assignment
11. submit application
12. provide additional material
13. ensure receipt

93
Get approvals
94
Get approvals

use of subjects
human (IRB)
animals (IACUC)
safety
agreements
collaborators
consultants
university administrators

95
Get approvals

use of subjects
human (IRB)
animals (IACUC)
safety
agreements
collaborators
consultants
university administrators

Allow enough time!
96
Obtain Assignment
97
Obtain the right assignment

program relevance
availability of funds
sympathetic review
competent reviewers

98
Clues for assignment officer

title
abstract
list of key words
specific aims
cover letter
input from program staff

99
Submit Application
100
Submit application

know the deadline
postmark versus arrival
absolute or flexible

101
Submit application

know the deadline
anticipate problems
bad weather
equipment failures
holidays
sickness

102
Submit application

know the deadline
anticipate problems
give yourself extra time
(everything takes longer than you think)

103
Submit application

know the deadline
anticipate problems
give yourself extra time
what if you are late?

104
Submit application

know the deadline
anticipate problems
give yourself extra time
what if you are late?
call and ask
there often is a grace period

105
Submit application

know the deadline
anticipate problems
give yourself extra time
what if you are late?
call and ask
there often is a grace period
sometimes there isnt

106
Submit application

know the deadline
anticipate problems
give yourself extra time
what if you are late?
also send copy to program officer

107
Ensure Receipt
108
Provide Additional Material
109
Phase IV Responding

14. await review
15. study report
16. respond to report

110
Await Review
111
What will be happening

1. assignment

112
What will be happening

1. assignment
2. evaluation
staff
peers
sitting panel
external reviewers
site visit (rare)

113
What will be happening

1. assignment
2. evaluation
3. prep of report, which may
not be available
need to request
take 2-3 mo
be incomplete
contain contradictions

114
Study Report and Respond
115
Possible outcomes

scored
high
gray area
low

116
Possible outcomes

scored
high
gray area
low
rejected

117
Possible outcomes

scored
high
gray area funding?
low
rejected

118
Reasons for rejection Research proposals

inadequate rationale
poor reasoning
unrealistic workload
lack of exptl detail
uncritical approach

unoriginal ideas
diffuse, superficial
lack of knowledge
uncertain future directions

119
Reasons for rejection Fellowships

weak candidate
productivity
letters
training
poor mentor
research
funding
experience

inadequate proposal
quality of research
relevance to training
weak institution
colleagues
support

120
If budget is reduced

estimate what can be accomplished
renegotiate
objectives
experiments
save rest for future application

121
If score is in gray zone

talk to program officer
consider providing additional material
rebuttal
evidence of feasibility

122
If funding is not provided

quit

123
If funding is not provided

quit
application MUST have merit if
you followed previous steps

124
If funding is not provided

quit
same application with rebuttal

125
If funding is not provided

quit
same application with rebuttal
revised application
some changes
some rebuttal

126
If funding is not provided

quit
same application with rebuttal
revised application
some changes
some rebuttal
request new reviewers

127
Persistence pays

gt 50 NIH applicants funded

128
Behave responsiblythroughout
129
Behave responsibly

source of material
text
ideas
data

130
Behave responsibly

source of material
adequacy of methods

131
Behave responsibly

source of material
adequacy of methods
collaborations

132
Behave responsibly

source of material
adequacy of methods
collaborations
pilot data

133
Behave responsibly

source of material
adequacy of methods
collaborations
pilot data
budget

134
Behave responsibly

source of material
adequacy of methods
collaborations
pilot data
budget
biosketch

135
Behave responsibly

source of material
adequacy of methods
collaborations
pilot data
budget
biosketch

General principle Do not misrepresent anything.
136
Advice to junior investigators
137
Timeline for NIH proposalFrom application to
funding
Assume approximately 18 months.
138
Advice to junior investigators

get funded as soon as possible
funding track record helps get more
jobs, promotions easier with grant
proposals often not funded first time

139
Advice to junior investigators

get funded ASAP
starting small is fine
amount
time

140
Advice to junior investigators

get funded ASAP
starting small is fine
make sure previous work published

141
Advice to junior investigators

get funded ASAP
starting small is fine
make sure previous work published
every proposal should be excellent

142
Advice to junior investigators

get funded ASAP
starting small is fine
make sure previous work published
every proposal should be excellent
letters from others can help

143
Advice to junior investigators

get funded ASAP
starting small is fine
make sure previous work published
every proposal should be excellent
letters from others can help
dont stop till you have more than enough

144
(No Transcript)
145
Components of an Application
146
Components

title
abstract
research plan
objectives
significance
preliminary data
research design, methods

147
Components

title
abstract
research plan
objectives
significance
preliminary data
research design, methods

budget
budget justification
biosketches
approvals
letters
appendix

148
Components

title
abstract
research plan
objectives
significance
preliminary data
research design, methods

budget
budget justification
biosketches
approvals
letters
appendix

149
Title

mini-abstract
accurate statement of long-term goals
conform to guidelines
include key words

150
Abstract
Contents

background
specific aims
unique features
methodology
expected results

method of evaluation
generalizability
relation to field
broad impact

151
Abstract

accurate
simple
interesting
not provocative
key words

152
Research plan

Specific aims
Background Significance
Preliminary Data
Research Design Methods

153
Research plan

state objectives

154
Research plan

state objectives
provide background
general literature
your work
reviewers work

155
Research plan

state objectives
provide background
be hypotheses-driven

156
Research plan

state objectives
provide background
be hypotheses-driven
highlight strengths
ideas
methods

157
Research plan

state objectives
provide background
be hypotheses-driven
highlight strengths

emphasize practicality
methods
preliminary data
time skills

158
Research plan

state objectives
provide background
be hypotheses-driven
highlight strengths

emphasize practicality
methods
preliminary data
time skills
discuss outcomes, have contingencies

159
(No Transcript)
160
(No Transcript)
161
(No Transcript)
162
(No Transcript)
163
(No Transcript)
164
(No Transcript)
165
Methods

tell why your method is best

166
Methods

explain why your method is best
provide details
methodology
controls
instruments to be used
information to be collected value limitations
precision of data
procedures for data analysis
interpretation

167
Methods

explain why your method is best
provide details
identify pitfalls, how will overcome

168
Methods

explain why your method is best
provide details
identify pitfalls, how will overcome
specify alternative method if yours fails

169
Methods

explain why your method is best
provide details
identify pitfalls, how will overcome
specify alternative method
list sources of unique materials
reagents
materials
populations

170
Methods

explain why your method is best
provide details
identify pitfalls, how will overcome
specify alternative methods
list sources of unique materials
consider input from statistician
methods for data analyses
amt data to collect

171
Timeline
Approximate Timeline (in years) Approximate Timeline (in years) Approximate Timeline (in years) Approximate Timeline (in years) Approximate Timeline (in years) Approximate Timeline (in years)
Experiment 1 2 3 4 5
Impact of GDNF on cell death
Signaling underlying effects of GDNF
Molecular basis of neuroprotection
172
Project evaluation(included in proposal)

specify who will conduct
internal
external
relate measures to objectives
include evaluation instrument if available

173
Personnel
174
Personnel

name individual when possible
indicate selection procedures

175
Collaborators consultants

add skills, expertise
add credibility

176
Biographical sketches

include for critical personnel
Principal Investigator (PI)
Co-Principal Investigator (Co-PI)
Co-Investigators (Co-I)
Collaborators
Consultants
Research assistants

177
Biographical sketches

include for critical personnel
highlight relevant accomplishments

178
Biographical sketches

include for critical personnel
highlight relevant accomplishments
ensure accuracy
training, experience
publications
grant support

179
Budget

reasonable
for the project
for the agency
inflationary increases
new costs in subsequent years

180
Budget

service/maintenance costs
insurance
shipping
training to use new equipment

181
justify all equip carefully
182
Budget

reasonable
justify all requests
amounts
time

183
Justification

personnel
effort on project
responsibilities

184
Justification

personnel
Ben Aster, Ph.D., 20 effort. Dr. Aster is
responsible for program evaluation.

185
Justification

personnel
Ben Aster, Ph.D., 20 effort. Dr. Aster is
responsible for program evaluation. He develops
evaluation instruments, administers surveys,
compiles and analyzes the data, initiates
follow-up inquiries, and writes evaluation
reports.

186
Justification