Put me in Coach Division III Eligibility and Transfers

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Put me in Coach Division III Eligibility and
Transfers
Shana Levine Membership Services/Division III
Governance
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Is the student-athlete eligible to participate?
Hopefully coach did his research
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Session Overview

• Eligibility
• Requirements for practice and competition.
• Male practice players participation.
• Seasons of participation.
• Graduate-student participation.
• Satisfactory progress and good academic standing.
• Certifying academic eligibility between terms.

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Requirements for Practice

• Participation in organized practice sessions.
• Student-athlete must be enrolled full time.
• Practice during first week of class.
• During the first five days of classes,
  student-athletes may practice but not compete if
  enrolled in less full time.
• Must be otherwise eligible.

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Requirements for Practice

• EXCEPTION
• Practice during official vacation period.
• Initial enrollee - accepted for enrollment in a
  regular, full-time program of studies.
• Transfer student - no longer enrolled at previous
  institution and accepted for enrollment.
• Continuing student - registered full time.
• All - must be otherwise eligible.

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Requirements for Practice

• EXCEPTION
• Practice in final semester/quarter.
• A student-athlete may practice while enrolled
  less than full time provided he or she is
  enrolled in the courses necessary to complete the
  degree requirements.
• The student-athlete must be eligible to receive a
  diploma at next degree-granting date.

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Male Practice Players

• Division III has regulations regarding the use of
  male practice players.
• Two proposals adopted at the 2007 NCAA
  Convention.
• Male practice players must be certified eligible
  for practice (e.g., enrolled in a minimum
  full-time program of studies, sign Division III
  compliance forms and have eligibility remaining
  under the 10-semester rule).

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Male Practice Players

• A male student participates with an institution's
  women's team will be charged with a season of
  participation in that sport or equivalent (e.g.,
  softball, baseball).
• An institution may provide male practice players
  with practice apparel.
• No other benefits permitted (e.g., travel, room
  and board during vacation, etc.).

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Requirements for Competition

• Participation in competition.
• Enrolled full time as defined by the institution
  but
• No less than 12-semester or -quarter hours,
  regardless of institutions definition of full
  time.
• A graduate school student-athlete must be
  enrolled full time according to the institutions
  definition of full-time graduate school
  enrollment.

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Requirements for Competition

• Sara is a field hockey student-athlete enrolled
  at a Division III school and wants to compete
  prior to classes starting
• Can coach put her in???

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Requirements for Competition

• Competition during official vacation period.
• Initial enrollee - accepted for enrollment in a
  regular, full-time program of studies.
• Transfer student - no longer enrolled at previous
  institution and accepted for full-time
  enrollment.
• Continuing student - registered full time.

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Requirements for Competition

• Eligibility between terms.
• Continuing student - registered full time at the
  conclusion of the term immediately before the
  date of competition.
• Initial enrollee - accepted for enrollment as a
  regular, full-time student for the upcoming term.

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Requirements for Competition

• Competition in final semester/quarter.
• A student-athlete may compete while enrolled less
  than full time provided he or she is enrolled in
  the courses necessary to complete the degree
  requirements.
• The student-athlete must be eligible to receive a
  diploma at next degree-granting date.

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Fluffy knows that seasons of participation are
different than seasons of competition
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Seasons of Participation

• Student-athlete uses a season of participation
  by
• competing in intercollegiate competition
• OR
• participating on or after the first contest in
  the traditional segment following the
  student- athlete's initial participation of that
  academic year (effective August 1, 2007).

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Seasons of Participation

• Allows limited tryouts prior to first competition
  each year.
• Applies to participation at Division III schools
  only.
• Cross country, indoor and outdoor track and field
  are considered separate sports.

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Seasons of Participation

• Exception to season-of-participation rule.
• Preseason Scrimmage or Exhibition.
  Student-athlete does not use a season of
  participation when student-athlete participates
  in a preseason scrimmage/exhibition in the
  traditional segment.
• Preseason scrimmage/exhibition must be conducted
  prior to the first contest.

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Seasons of Participation
How much can a student-athlete practice without
using a season?
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Seasons of Participation

• Case study
• Steve participates in fall ball and competes in
  the fall nontraditional baseball contest and then
  decides not to participate in baseball in the
  spring traditional segment.
• Has Steve used a season of participation?

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Seasons of Participation

• Case study answer
• Yes. Competition in the nontraditional segment
  constitutes the use of a season of participation
  regardless of the students participation
  thereafter.

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Seasons of Participation

• Case study
• Allie transfers from Institution No. 1 (Division
  III) to your institution at midyear (January).
• Allie participated in preseason basketball at
  Institution No. 1 during the fall, then quit.
• After transferring, Allie only participated in
  four practices at your institution in January
  all prior to your basketball teams first game in
  January.
• Has Allie used a season of participation?

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Seasons of Participation

• Case study answer
• No. Allie has not used a season of
  participation. Allie did not participate beyond
  her first opportunity to compete at Institution
  No. 1 or your institution. (Bylaw 14.2.4.1)

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Seasons of Participation

• Case study
• Jay plays in the football preseason scrimmage
  and then the first four games of a 10-game
  season. Jay gets hurt in the fourth game and
  receives a medical hardship waiver from the
  conference. Jay does some light practice in
  November and then practices throughout the spring
  nontraditional season.
• Has Jay used a season?

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Seasons of Participation

• Case study answer
• No. Jay has not used a season of
  participation.
• Jay was able to receive a hardship waiver because
  one-third of a 10-game season is 3.33 or four
  contests.
• Jay is able to practice because the hardship
  waiver legislation refers only to competition.
  Therefore, once Jay received the hardship waiver,
  he is permitted to practice without jeopardizing
  the hardship waiver.
• Any competition would nullify the hardship waiver.

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Seasons of Participation

• Case study
• Sophie practices in two fall nontraditional
  softball practices, then quits. Sophie then
  practices a few times in the spring, plays in the
  alumni game and quits prior to the first
  regular-season contest.
• Has Sophie used a season?

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Seasons of Participation

• Case study answer
• Yes. The alumni game is considered outside
  competition.

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Get to Know Your Academic Authority on Campus
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Satisfactory-Progress Requirements

• A student shall maintain satisfactory progress
  toward a baccalaureate or equivalent degree at
  the institution.
• The phrases good academic standing and
  satisfactory progress are to be interpreted at
  each institution by the academic authorities who
  determine the meaning of such phrases for all
  students.

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Good Academic Standing

• The definition of good academic standing applied
  to student-athletes shall be a standard at least
  as demanding as the minimum standard applied to
  all students in order to participate in
  extracurricular activities at that institution.

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Satisfactory-Progress Requirements

• Extension courses from certifying institution.
• Extension courses may be used in determining a
  students full-time enrollment in 12 credit hours
  as long as the institution considers enrollment
  in such courses as regular course enrollment for
  all students.
• Correspondence and credit-by-examination courses
  may not be used for this purpose.

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Satisfactory-Progress Requirements

• Summer courses at other institutions.
• If a student-athlete plans to take summer courses
  at another institution, prior approval by
  appropriate academic officials of the certifying
  institution is required in order for the courses
  taken to be used in determining the
  student-athletes academic status.

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Certifying Academic Eligibility Between Terms

• If a student-athlete's academic eligibility
  changes at the end of a quarter or semester, the
  student-athlete becomes eligible or ineligible to
  compete on the date his or her eligibility is
  officially certified by the appropriate
  institutional academic authority.

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Certifying Academic Eligibility Between Terms
(continued)

• In a case in which the student becomes eligible
  at the end of the term, the earliest date on
  which the student can become eligible to compete
  is the day after the date of the last scheduled
  examination listed in the institution's official
  calendar for the term that is ending.
• In a case in which the student becomes
  ineligible, the ineligibility shall become
  effective not later than the first day of classes
  of the following semester or quarter.

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Eligibility Summary

• To be eligible to represent an institution
  in intercollegiate athletics competition, a
  student shall be
• Enrolled full time but no less than 12
  credit hours (note certain exceptions)
• Be in good academic standing and
• Maintain satisfactory progress toward a
  baccalaureate or equivalent degree.

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Transfer Regulations
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Transfer Regulations

• Permission to contact self-release.
• Determining transfer status.
• General transfer rule.
• Determination of year in residence.
• Division III transfer exceptions
• 4-4 transfer
• 2-4 transfer and
• 4-2-4 transfer.

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Permission to Contact General Rule

• An athletics staff member or representative of
  athletics interests shall not make contact with
  the student-athlete of another four-year
  collegiate institution, directly or indirectly,
  without first obtaining written permission.
• Written permission may be granted by
• The first institutions athletics director or
• The student-athlete, if the student-athlete
  attends a Division III institution.

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Permission to Contact Self-Release

• A Division III student-athlete may grant his or
  her own written permission to contact another
  Division III institutions about a potential
  transfer.
• Division III to Division III transfers only.
• Form posted on the NCAA Web site.
• http//www1.ncaa.org/eprise/main/membership/member
  ship_svcs/compliance_forms/d3_index.html
• Student-athlete does not need to inform original
  institutional.
• Permission to contact will remain valid for 30
  days and remains private during this period.

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Permission to Contact Self-Release

• Case Study
• Student-athlete sends a self-release to Town
  College, a Division III institution.
• The 30-day privacy window expires.
• May Town College contact the coach at
  student-athletes current institution about the
  communication?

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Permission to Contact Self-Release

• Case Study Answer
• No.
• The only way Town College may notify the
  student-athletes current institution that
  student-athlete issued a self-release is if
  student-athlete
• Checked the box at the end of the form
  specifically granting permission for that
  notification to occur
• Notified Town College that he or she has decided
  to transfer to that institution or
• Issued a second self-release to the same
  institution.

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Permission to Contact Self-Release

• Case Study
• Student-athlete sends a self-release form to an
  institution during the summer or between academic
  terms.
• Due to the timing, the 30-day privacy window does
  not expire before student-athletes opportunity
  to enroll or participate in practice or
  competition.
• How should the institutions communicate regarding
  the student-athletes eligibility, considering
  the confidentiality of the self-release?

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Permission to Contact Self-Release

• Case Study Answer
• If the student-athlete wishes to participate at
  the new
• institution prior to the expiration of the 30-day
  privacy
• window, the student-athlete may
• Submit another self-release and check the box
  near the end of the form to grant permission to
  the new institution to contact the current
  institution or
• Enroll as a full-time student and attend class or
  report for regular squad practice at the new
  institution.

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How do I know if a student-athlete is a transfer?
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Determining Transfer Status

• A student-athlete is a transfer if they transfer
  from a collegiate institution after meeting any
  of the following condition(s) at that
  institution
• Full-time enrollment and attended class
• Full time in night school
• Attendance at a branch school that conducts
  athletics programs (not a transfer if going
  branch to parent institution)
• Reported for a regular squad practice or
• Practiced or competed while enrolled part time.

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General Transfer Rule

• Must complete one full academic year of residence
  at the certifying institution before being
  eligible to compete unless the student satisfies
  the applicable transfer requirements or receives
  an exception.
• All transfer discussions start from here!!

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Determination of Year of Residence

• To complete an academic year in residence, a
  student-athlete must
• Be enrolled in and complete a minimum full-time
  program of studies for two full semesters or
  three quarters (excluding summers) or
• Be enrolled in a minimum full-time program of
  studies for two full semesters or three full
  quarters and earn or complete an average of 12
  hours per term.

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Transfer Exceptions 2-4 and 4-4

• If the student-athlete has not previously used a
  season of participation at a Division III
  institution and has never practiced or competed
  in intercollegiate athletics at a non-Division
  III institution, he or she shall be immediately
  eligible.
• Note This provision is not applicable to a
  Division III student-athlete who has been granted
  a hardship waiver or a season-of-participation
  waiver.

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Transfer Exceptions 2-4 and 4-4

• If the student-athlete previously participated
  in intercollegiate athletics, he or she must have
  been both academically and athletically eligible
  had he or she remained at the previous
  institution.

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Transfer Exceptions 4-4

• A student-athlete who has exhausted his or
  her five-year period of athletics eligibility
  (e.g., five-year clock) at an NCAA Division I
  institution is precluded from using the transfer
  exception to be immediately eligible for
  intercollegiate competition at any Division III
  institution.

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Transfer Exceptions 4-2-4

• A 4-2-4 student who has previously participated
  in intercollegiate athletics must have been
  athletically and academically eligible had he or
  she remained at the previous four-year
  institution or
• Must have successfully completed at least
  24-semester or 36-quarter hours of transferable
  degree credit and spent at least two full-time
  semesters or three full-time quarters of
  attendance at the two-year college.

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Transfer Exceptions 4-2-4

• It is permissible for a 4-2-4 transfer
  student-athlete who has attended multiple
  two-year colleges to use credits earned at the
  multiple two-year colleges to satisfy the
  credit-hour requirement.
• The student-athlete may combine terms of
  full-time attendance (as opposed to full time and
  part time) at any of the multiple two-year
  colleges to satisfy the minimum two-semester or
  three-quarter attendance requirement.

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Two-Year Nonparticipation Exception

• The student-athlete shall be immediately eligible
  if
• The student-athlete has not practiced nor
  competed in intercollegiate competition in that
  sport for two consecutive years immediately prior
  to beginning participation (practice and/or
  competition) at the Division III Institution and
• Has neither practiced nor competed in organized
  noncollegiate amateur competition (e.g., club
  sports) while enrolled in a collegiate
  institution.

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TransferCase Studies
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Facts

• Frank was enrolled at an NCAA Division II
  institution where he participated in basketball
  for one season
• Frank was in good academic standing and
  participated in two contests at the Division II
  institution and
• Frank transfers to a Division III institution for
  the start of the spring term.
• Question Is Frank immediately eligible for
• competition after transfer?

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Case Study - Answer

• Yes. Frank is immediately eligible under the
  Division III transfer exception.

• Question Can coach play Frank in the spring term
  at the Division III institution? Remember, he
  competed in two contests at previous institution
  in same sport season.

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Case Study - Answer

• Yes. Even though Frank participated in two
  contests at previous institution in same sport
  season, the prohibition against competition in
  year of transfer does not apply to Division III
  transfers.

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Facts

• Mitch transferred from a two-year college
• Prior to attending the two-year college, Mitch
  attended a Division II school for one academic
  year then transferred to another two-year college
  for one semester where Mitch participated in
  soccer
• Mitch was not in good academic standing when
  leaving the Division II institution and
• Completed one full-time semester at the first
  two-year college and passed 15 hours and
  completed one full-time semester at the second
  two-year college and passed nine hours.
• Question Is Mitch eligible to compete
  immediately
• after transfer?

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Case Study - Answer

• Yes.
• Mitch did earn a total of 24-semester hours while
  enrolled full time for two semesters at two
  two-year colleges.
• Therefore, Mitch satisfied the Division III 4-2-4
  transfer rule.
• The 24-semester hours of credit must be accepted
  by the certifying Division III institution as
  transferable degree credits.

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Facts

• Joyce is an academic scholar student-athlete at
  Big School (a Division I institution)
• Joyce exhausted her five-year period of athletics
  eligibility at Big School and while participating
  in intercollegiate athletics for three seasons
  and
• Joyce decided to transfer to a Division III
  institution for her one remaining season of
  participation and has two semesters remaining on
  her 10-semester period.
• Question Is Joyce immediately eligible for
• competition after transfer?

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Case Study - Answer

• No. Since Joyce has exhausted her five-year
  period of athletics eligibility at Big School (a
  Division I institution), she is precluded from
  receiving a transfer exception because she would
  not be athletically eligible had he or she
  remained at the Division I institution.

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Facts

• Andrea participated in lacrosse for one season at
  Private University (a Division III institution)
  
• Andrea is in good academic standing, but was
  released from Private Universitys lacrosse team
  midway through the season for a violation of team
  rules and
• Andrea wants to transfer to State University
  (another Division III institution) for the start
  of the fall term.
• Question Would Andrea immediately eligible for
• competition at State University?

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Case Study - Answer

• It depends
• We have to determine if Andrea would have been
  academically and athletically eligible had she
  remained at Private University.
• Academically Andrea was academically eligible.
• Athletically Coaches decision to release Andrea
  from the team, Andrea would be athletically
  eligible.
• Institutional entity that oversees athletics
  department-wide decisions released Andrea from
  the team, then Andrea would be considered
  athletically ineligible. 

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Transfers Review

• Determining transfer status.
• General transfer rule.
• Determination of year in residence.
• Division III transfer exceptions.

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Compliance Tasks
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Compliance Tasks

• Division III Homepage
• http//www2.ncaa.org/portal/legislation_and_govern
  ance/committees/division3.html
• Affirmation of eligibility (Form 06-4c).
• Student-athlete statement (Form 06-3c).
• Permission to contact (Self-Release Form).
• Full-time enrollment (verify on campus).
• Good academic standing (verify on campus).
• Seasons of participation (verify on campus).

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Questions???