FFA Volunteer Development

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Overview

• Importance of topic to Agricultural Education
  Program
• Liability and Insurance
• Child Abuse Awareness
• Safety issues and Expectations

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Important Note
Guidelines and procedures included in this module
must be superseded by any local/state parameters,
guidelines, and/or laws that are already
established by the school corporation and/or
state in which you serve.
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Risk Management Scenarios
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Liability and Insurance Issues
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General Liability

• Provides liability coverage for bodily injury or
  personal injury to third parties
• Not to be confused with medical coverage
• If accident occurs, immediately contact school
  office
• Professional liability insurance is provided to
  teachers who are members of associations such as
  NAAE or NEA
• Check with school corporation for any general
  liability coverage provided on behalf of
  volunteers

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Auto Liability

• Provides coverage for bodily injury to third
  parties and damages to their property
• When such injury is result of
• The operation of a school vehicle on official
  school business
• The operation of an employees or volunteers
  personal vehicle on official school business

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Workers Compensation

• Provides coverage for medical expenses and lost
  wages resulting from a job-related injury or
  illness
• Coverage is in accordance with State law
• School employees are covered
• In some states, volunteers are NOT considered
  employees, and therefore, are ineligible for
  workers compensation.

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Accident Illness Coverage

• Can be purchased independently for FFA events and
  activities
• Purchased on either a per activity or year-long
  blanket basis

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Directors Officers Liability

• Consider if organization is involved with
  decisions and issues not directly related to the
  mission of the school corporation
• When uncertain, contact school corporation

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Accident Illness Coverage

• Insurance coverage is broad, but not everything
  can be covered
• Indemnification resolution coverage is in place
  as long as the person is acting in good faith and
  acting within scope of his/her duties

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Adult Supervision of Youth

• Ratio of adults per youth
• Consider
• Type of activity
• Number of participants
• Age of participants
• Use a common sense approach
• More adult supervision is better!

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Transportation Guidelines

• Encourage parents to arrange rides for their
  children to and from events
• Obtain a photocopy of valid drivers license and
  proof of insurance from others transporting your
  children
• Do not ask anyone under 21 to serve as a driver
• Any person who refuses to provide a license
  verification of insurance shall not be authorized
  to transport youth

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Transportation Guidelines (cont.)

• Automobile liability limits in the amount of
  500,000 per accident are strongly recommended
• Caution youth against dangerous driving
• Parents of a teen driver are fully responsible
  for the drivers and passengers in the vehicle
• Require seatbelt use

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Insurance Summary for Volunteers

• Must have completed volunteer screening process
• Coverage will be in place when volunteers are
• Acting within scope of their authority
• Acting in good faith
• Under direction of the school staff person
  responsible
• Recommended MINIMUM personal vehicle coverage

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Child Abuse Awareness
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Introduction

• Child abuse is a serious problem
• In 2002, an estimated 896,000 cases of abuse and
  neglect
• Visit the U.S. Department of Health and Human
  Services website to get specific state stats
• It is a problem that multiplies itself

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Reporting Requirements

• Everyone has a moral, civic, and legal duty to
  prevent child abuse
• Some states require that if you have knowledge
  you must report it
• Who should report abuse or neglect?
• How do you report neglect?

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Child Abuse Definitions
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Physical Abuse

• Any non-accidental physical injury caused by the
  parent or caregiver, or a serious injury caused
  by the caregivers failure to take action to
  prevent injury
• Physical abuse is inflicting non-accidental
  physical injury upon a child

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Neglect

• Failure to provide adequate food, clothing,
  shelter, medical care, education, or supervision
• Neglect is the failure to provide for a childs
  basic needs. Neglect can be physical or emotional

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Sexual Abuse

• Any physical contact with a child for sexual
  gratification
• Sexual abuse is inappropriate adolescent or adult
  sexual behavior with a child

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Recognizing Physical Abuse

• Physical indicators
• Behavioral indicators
• Behavioral indicators of caretaker
• Constantly describes child negatively
• Defensive
• Offers conflicting, unconvincing, or no
  explanation for childs injury
• Has a history of abuse as a child

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Recognizing Child Neglect

• Physical indicators
• Behavioral indicators of the child
• Behavioral indicators of caretaker

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Recognizing Sexual Abuse

• Physical indicators
• Behavioral indicators of the child
• Behavioral indicators of caretaker

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Determining Child Abuse

• May not 100 clear whether it is or is not an
  abuse case
• May be unclear whether to report or not
• When questions arise, seek advice from school
  staff
• Always err on the side of the safety of the child

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Reducing Risks

• Sexual harassment and abuse are real
• Our society is changing
• We need to take more precautions today than we
  did in years past
• It is prudent to review risk occasions and
  situations and take necessary precautions to
  ensure safety

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Factors to Consider When Assessing Risk

• Location
• Parental Involvement
• Adult Supervision
• Frequency duration of interaction
• Changing clothes
• Training

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Factors to Consider When Assessing Risk (cont.)

• Education of children
• Monitoring
• Physical contact
• Staff turnover
• Age and disabilities

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Child Abuse Risk Exposure Matrix
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Safety Issues and Expectations
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Safety Guidelines for Volunteers and Staff

• Conduct activities in compliance with all School
  Corporation Guidelines
• Keep AgEd staff School Admin. informed of all
  activities
• Review activities to identify potential risks
• Develop a plan for emergencies
• Have a first aid kit available

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Safety Guidelines for Volunteers and Staff (cont.)

• Begin your activity with a safety discussion
• Be able to document that youth can follow safety
  guidelines
• Equipment and machines must be in good repair
• Provide protective safety equipment
• All equipment should be appropriate for youth

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Safety Guidelines for Volunteers and Staff (cont.)

• A specific supervision plan has been developed
  for each activity
• Use permission forms for special activities
• Include health information and parents signed
  authorization for emergency care
• Be sure that accident insurance coverage is in
  place for all events

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Safety Guidelines for Volunteers and Staff (cont.)

• Always reduce risks by putting safety first
• If an accident/incident occurs, notify the school
  administration immediately complete an
  accident/incident report form as soon as possible

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Risk Management Forms

• Health Form (Youth)
• Addendum to the Youth Health Form
• Health Form (Adult)
• Field Trip and Activities Permission and Release
  Form
• Accident/Incident Report Form
• Trip/Event Permission Slip
• Photo Release Form

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