PRISM

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PRISM

• How to Use RCOs Online Application System
• 2009

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Presentation Overview

• In this presentation, youll see
• Instructions on how to fill out an application
  using the Recreation and Conservation Offices
  (RCO) online grant management system, PRISM.
• Who to contact if you need help.
• A survey to let us know if this information was
  helpful.

Note To view teal-colored hyperlinks, you must
run this PowerPoint as a slideshow.
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Getting a Password

• To enter your application into PRISM, youll need
  to get a password.
• Please allow two days for your request to be
  processed.
• Once you have a password, youre ready to start
  with the first step in the application process
  entering your project proposal name.

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Pre-Application

• Step 1 Open PRISM
• Step 2 Click on New Application
• You are now in the application wizard and can
  begin to enter your application.
• Step 3 Follow Wizard Prompts
• Youll be typing in the grant program, project
  type, project name, and information about your
  organization. In return, youll get a project
  number that will track your application
  throughout the process.

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Project Wizard Screens
Write this number down
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Filling Out an Application

• To submit a grant application you will need to
• Complete all tabs in PRISM
• Attach all information outlined in Manual 5
  Application Procedures
• Move your grant into application submitted
  status in PRISM by
• April 1, 2009 NOVA and RTP
• May 1, 2009 BFP, BIG, FARR, and LWCF

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PRISM Instructions

• Detailed instructions for filling out PRISM tabs
  can be found in this box in PRISM.

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Application Levels

• There are three levels of information for most
  projects
• Project level (information about overall project)
• Worksite level (information about work done in
  different geographic areas)
• Property level (information about work at a
  specific site)

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Project Level Information
Project Level Tabs

• Roles contact information for those involved in
  the project
• Description overall description of the project.
  Be clear, concise, complete and write for a broad
  audience.
• Funding request the grant amount you are
  requesting and what match you are providing. Your
  funding request should be based on your cost
  estimate.
• NOVA and RTP have additional tabs that ask
  questions about the type of trail, miles, and
  other details.
• Questions
• Permits
• Attachments
• Maps location and service area
• Plans site plans and parcel maps
• Application resolution local agencies and
  nonprofits
• Authorization memorandum state and federal
  agencies
• Cultural Resource Forms (EZ Forms)
• Environmental Clearance (NOVA, RTP)

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Project Level Screen Shot
Project level tabs
Project Level Tabs
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Funding Request Tab
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Attachment Tabs
Complete applications will include attachments
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Worksite Level Information
Worksite Level Tabs

• At the worksite level, youll describe the
  worksite clearly, detail the goals for that site,
  and answer questions.
• For acquisition projects, a cost estimate tab is
  at the property level tabs.
• Your cost estimate should
• Split rather than lump costs.
• Take inflation into account.
• Include descriptions for all costs.

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Worksite Screen Shot
Project level tabs
Worksite Level Tabs for Acquisition only projects
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Cost Estimate Tab
Development and Combination Projects have this
additional tab
Cost estimate must match the funding request
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Property Level Information
Property Level Tabs

• These tabs capture information about specific
  sites.
• Acquisition projects will have a tab for cost
  estimates.
• RTP does not have a property level tab.

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Property Level Screen Shot
Project level tabs
Property Level Tabs
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Submitting an Application

• Ready to submit?
• Return to Project Level tabs

Save Often!!!
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Need Help?

• If you need help along the way, please contact
  your grant manager.

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Customer Survey

• Did you find this information helpful?
• Please take our survey and tell us what you
  thought Survey