AYP Reminders

1
AYP Reminders

• Annual measurable objectives and intermediate
  goals are to increase in 2007
• All students proficient by 2013-2014
• Minimum n of 50 still in effect
• Confidence intervals still in effect

2
AYP Reminders (Continued)

• Scores to be averaged over 3 years
• Exemptions for medical emergencies or medically
  fragile students
• Continuous enrollment from 5th instructional day
• Attendance at 90
• Graduation rate at 80

3
Annual Measurable Objectives
4
Exemplary Accreditation

• All schools will be ranked by the percent
  proficient in each subject (reading/language
  arts, math, science, and social studies)
  including the writing assessment. The schools
  earning the top combined ranking will be eligible
  for the next step of ranking on a student
  achievement index. All students in each school
  will be ranked by a student achievement index in
  each subject of reading/language arts, math,
  science, and social studies on the WESTEST and
  writing assessment with progressive weighting for
  scores at each performance level (.25 for Below
  Mastery, .5 for Mastery, .75 for Above Mastery,
  and 1.0 for Distinguished) and aggregated for a
  total ranking. The top ten percent weighted
  ranking for elementary, middle, and high schools
  will be eligible as Exemplary.
• Student attendance rate at or above 94
• Student graduation rate is at or above 85
  
  
  
• At least 55 of graduates declare their intent to
  enroll in college or other post-secondary
  education (2005)
• At least 5 of students successfully complete
  Advanced Placement, dual credit, or honors classes

5
Delivery of Test Materials to Schools
Make arrangements for delivery of the secure test
materials to schools no sooner than one week
before the testing date
6
Securing Test Materials

• Keep the test materials in a locked and secured
  central location until the day of the test.

7
Post Administration

• Verify materials returned to the County Test
  Coordinator from the schools which include
• Test Booklets
• Test Irregularities Sheets
• Print Special Education Student Testing Option
  Report (WVS.326)
• Documents to be kept on file with CTC /Special
  Education Director

8
Calendar of Testing Activities
9

• Questions?
• Thank you!

10
WESTEST Training of Principal/Building Level
Coordinators Responsibilities
11
TRAINING

• ALL Principals/Building Level Coordinators must
  be trained by the County Test Coordinator.
• A Principal/Building Level Coordinator at a large
  school may designate ONE Assistant Building Level
  Coordinator who must, also, be trained by the
  Principal/Building Level Coordinator.

12
Training

• Review West Virginia Board of Education Policy
  2340 with Examiners.
• Review the Responsible Test Administration
  Practices section of the Test Coordinators
  Manual.
• Train Examiners in the proper completion of
  forms.
• Train Examiners in proper return of testing
  materials.

13
Training

• Instruct Examiners to read and follow all
  standardized testing procedures as outlined in
  Examiners Manual.
• Instruct Examiners that no test booklet may be
  removed from the room.
• Instruct Examiners not to disclose the contents
  of WESTEST.

14
Training

• Any individual who administers, handles, or has
  access to secure test materials at the county or
  school shall complete each required assessments
  training, as appropriate.
• Upon completion of training the individual must
  sign either a WVBE Examiners/Proctors/ Scribes
  Secure Materials and Test Procedures Agreement or
  WVBE County/School Personnel Secure Materials
  Agreement to remain on file in the appropriate
  office each year.

15
Preparations in Advance

• Notify parents and students (WESTEST Parent
  Brochure).
• Establish a block of time for test
  administration.
• Prepare testing schedule.
• Establish a locked and secure location within the
  school for test booklets to be stored before and
  after daily testing.

16
Suggested Testing Time Block and Schedule for
Test Week Grades 3 - 8
Reading/Language Arts
Social Studies
Science
Mathematics
Administrative Time 5 minutes
Administrative Time 5 minutes
Administrative Time 5 minutes
Administrative Time 5 minutes
Session 1, Part 1 10 minutes
Session 1 35 minutes
Session 1 35 minutes
Session 1 30 minutes
10 Minute Break
10 Minute Break
10 Minute Break
1 Minute Break
Session 1, Part 2 30 minutes
Session 2 30 minutes
Session 2 30 minutes
Session 2 30 minutes
10 Minute Break
10 Minute Break
Session 3 25 minutes
Session 2 30 minutes
17
Suggested Testing Time Block and Schedule for
Test Week Grade 10
Mathematics
Reading/Language Arts
Science
Administrative Time 5 minutes
Administrative Time 5 minutes
Administrative Time 5 minutes
Session 1, Part 1 10 minutes
Session 1 35 minutes
Session 1 30 minutes
1 Minute Break
10 Minute Break
10 Minute Break
Session 1, Part 2 30 minutes
Session 2 30 minutes
Session 2 30 minutes
10 Minute Break
10 Minute Break
Session 3 25 minutes
Session 2 30 minutes
18
Preparations in Advance

• Establish testing rooms and Examiner assignments.
• Ensure that all Examiners are trained in the
  following
• All test security procedures
• Reporting procedures for any violation of test
  security
• Possible consequences of test or data security
  violations
• The Testing Code of Ethics
• Test administration procedures
• Preparation of classrooms for testing
• Documentation of IEP Accommodations (WVS.326
  Print Special Education Student Testing Options
  Report)

19
Preparations in Advance

• Require Examiners to sign and return Test
  Procedures Agreement for Examiner.
• Prepare Examiners Testing Packets
• Examiners Manual
• Calculators (if applicable)
• Appropriate Measuring Tools (ruler, protractor,
  shapes) and/or Mathematics Punch-Out Tools (if
  applicable)
• Scratch Paper
• Test Irregularity Sheet
• Extra Pencils and Erasers
• Do Not Disturb Sign
• Testing Roster (optional)
• Student Test Booklets with Pre-slugged Labels
• Print Special Education Student Testing Options
  Report - WVS.326 (if applicable)

20
Preparations in Advance

• The Principal/Building Level Coordinator will
• provide two copies (one for the Reading/Language
  Arts assessment and one for the Mathematics
  assessment) of the report.
• Give copies to the assigned Examiners
  administering the WESTEST to the students listed
  on the report.
• verify that all materials/equipment needed for
  accommodations are available.

21
Procedures for Handling Test Materials Prior to
Testing

• Open the bundles of test booklets and verify that
  all booklets are in sequential security inventory
  barcode order.
• Verify contents match packing slips (Box 1) and
  keep these for your records.
• On the Security Checklist, place checkmarks in
  the received column as appropriate to verify
  receipt of each test booklet.
• Large Print and Braille booklets are on the
  Security Checklist for all students who need
  accommodations.
• Document any security inventory barcode
  discrepancies on the Security Checklist.
• Notify the County Test Coordinator immediately of
  any discrepancies.

22
School Security Checklist
Student names go here
23
Procedures for Preparing Test Materials Prior to
Testing

• Place the Pre-Slugged Label, with the bar coding
  on the front of each test booklet in the
  indicated area.
• Record the student name next to the booklet
  security number assigned to that student on the
  School Security Checklist.
• Use this Security Checklist procedure for any
  Examiner who must read aloud to students. Place
  the name of the Examiner in the student name
  box on the Security Checklist. Use the same
  check-in check-out procedure for this test
  booklet.

24
Student Test Booklet
Check for Student Label here.
Student completes this information.
25
Procedures for Preparing Test Materials Prior to
Testing

• Damaged or lost student Security Inventory
  Barcode labels can be replaced by contacting the
  WVDE, Office of Assessment and Accountability.
• Complete the Bio-Grid information on the inside
  cover of the test booklet for any student not
  having a Pre-Slugged Label. Record the student
  name next to the assigned booklet security number
  on the Security Checklist.

26
Bio-Grid
27
Procedures for Preparing Test Materials Prior to
Testing

• Keep the CTB boxes for returning materials to the
  County Test Coordinator.
• Lock the test booklets in a safe secure location
  before and after daily testing.

28
Requests for Additional Materials

• The Principal/Building Level Coordinator should
  contact the County Test Coordinator with requests
  for additional materials or with any questions
  about materials.

Last day to request materials May 9, 2007 200
P.M.
29
Principal/Building Level Coordinator
Responsibilities During Testing

• Use the Security Checklist to check-in/check-out
  student test booklets daily.
• Collect test booklets from each Examiner, for
  students who are absent, shortly after the
  testing session begins.
• Create a make-up schedule for students who are
  absent.
• Ensure that unnecessary distractions are reduced
  or eliminated during test administration
• Public announcements
• Fire drills
• Ringing bells
• Telephones

30
Principal/Building Level Coordinator
Responsibilities During Testing

• Monitor testing rooms to ensure proper testing
  procedures are followed.
• Check-in test booklets and forms immediately
  after daily testing.
• Invalidation of student booklets is the
  responsibility of the Principal/Building Level
  Coordinator and must be bubbled in the invalid
  box by the Principal/Building Level Coordinator.
• Secure test booklets in a locked central
  location(s).
• Prepare materials for the next testing session.

31
Damaged Test Booklets

• The Principal/Building Level Coordinator will
  obtain a clean test booklet from school overage
  or CTC.
• Arrange for the student responses to be
  transcribed to a clean test booklet.
• Complete a WESTEST Scribe Verification Form (2
  copies school and CTC)
• Complete the student information on the Bio-Grid
  or apply the student barcode label. Request a
  duplicate student barcode label from the WVDE,
  Office of Assessment and Accountability.

32
Damaged Test Booklets

• Seal the damaged booklet in a container/bag
• Return the sealed container/bag to the CTC with a
  letter detailing what occurred. The letter
  should contain the following information
• - Explanation of what happened
• - Barcode number of test booklet
• - School number
• - Students name
• - Grade level
• - Test booklet edition type

33
Damaged Test Booklet

• Contaminated test booklets should not be returned
  to CTB/McGraw-Hill.
• Process the transcribed booklet as a booklet TO
  BE SCORED by CTB/McGraw-Hill.
• Clearly document on the Security Checklist any
  damaged or contaminated test booklets.

34
Return of Materials to County Test Coordinator

• Verify that all test booklets have been returned
  from Examiners.
• Make sure the numbers listed on the School
  Security Checklist match the test booklets
  returned from Examiners.
• All discrepancies must be resolved before
  materials are returned to the County Test
  Coordinator.

35
Return of Materials to County Test Coordinator

• Schools that have agreed to test students from
  Private and/or Parochial schools must keep their
  booklets separate from the local school.

36
Return of Materials to County Test Coordinator

• Preparing Large Print and Braille Test Booklets
  for Return to the County Test Coordinator
• Regular-sized test booklets containing the
  transcribed student responses from Large Print
  and Braille are processed as completed test
  booklets to be scored.
• All Large Print and Braille test booklets must be
  returned with unused materials to CTB/McGraw-Hill
  and labeled Do Not Score.

37
Color-Coded Labels
38
Return of Materials to County Test Coordinator

• Boxes are not to be sealed by the
  Principal/Building Level Coordinator.
• Keep the bottom copy of the School Security
  Checklist for the schools records.
• Make and keep copies of the following Test
  Irregularity Sheets, Scribe Verification Forms
  and Print Special Education Student Testing
  Options Report (WVS.326) for the schools
  records.

39
Return of Materials

• Deliver unsealed boxes to the County Test
  Coordinator with the following
• School Security Checklists
• Test Irregularity Sheets
• Scribe Verification Forms
• Print Special Education Student Testing Options
  Report (WVS.326)

40

• Questions?
• Thank you!

41
WESTEST Training of Examiners Responsibilities
42
WESTEST Training Examiner ResponsibilitiesPrior
to Testing
43
Prior to First Testing Session

• Attend WESTEST Training for Examiners
• Sign Examiners/Proctors/Scribes Secure
  Materials and Test Procedures Agreement and
  return to Principal
• Review the Examiners Manual
• Prepare Mathematics Punch-out Tools
• Obtain a class packet from the Principal/Building
  Test Coordinator

44
Prior to the First Testing Session

• Inform students and their parents of the test
  date and the purpose of the test.
• Ensure that each student is familiar with general
  types of questions on the test and procedures to
  follow when recording answers to the test
  questions.
• Suggest that students bring a quiet individual
  activity in case they complete the test early.

45
Prior to the First Testing Session

• Practice using the Mathematics Punch-out Tools
  with students. Students may use their own
  protractors and rulers.
• Student protractors and rulers may not have
  information on them that could be clues or
  answers to questions on the WESTEST (ex. name of
  shapes).

46
Prior to the First Testing Session

• Familiarize students with the Mathematics Formula
  Sheet, Science Reference Sheet, or The Periodic
  Table of Elements, Units, Definitions, and
  Abbreviations Sheet from the test booklets.

• http//westest.k12.wv.us/pdf/Sci_ref-sheet_op05WV1
  .pdf
• http//westest.k12.wv.us/pdf/Math_ref-sheet_op05WV
  1.pdf
• http//westest.k12.wv.us/pdf/Periodic_Table_op05WV
  1.pdf

47
Prior to the First Testing Session

• Inform students of the kinds of calculators that
  may be used for the Science tests and Session 2
  of the Mathematics test. Calculators may not be
  used for Session 1 of the Mathematics test.
• All types of memory must be cleared prior to and
  after testing. Any programs or applications must
  be removed prior to testing.
• Texas Instrument Manuals
• Casio Calculator Manuals
• Sharp Calculator Manuals

48
Prior to First Testing Session
For Examiners administering WESTEST to students
with IEP testing accommodations

• If you are testing RLA or Math, obtain the Print
  Special Education Student Testing Option Report
  (WVS.326) from the principal.
• Review each childs listed testing accommodations
  prior to testing

49
Prior to the First Testing Session

• Check-out test booklets, verify count and initial
  Security Checklist.
• Check to see that each test booklet has a
  pre-coded student label on the front cover. If
  there is no student label, then the
  Principal/Building Level Coordinator will have
  bubbled in the Bio-Grid information.

50
Before Testing Begins

• Ensure that any specific content information
  pertinent to the test being administered is not
  displayed in the area during test administration.
• A DO NOT DISTURB sign shall be
• placed on the door during testing.

51
Before Testing Begins

• Students shall be seated to deter interaction
  with each other during testing.
• Clear desks/work areas of all booklets, papers,
  and other materials.
• Cell phones and watches
• or pagers with alarms are
• to be turned off.

52
Before Testing Begins

• Show examples on the board of how to fill in
  answer circles correctly. Emphasize that
  students must make complete erasures and write
  answers in the space/lines provided.

53
Before Testing Begins

• Have at least two 2 pencils with good erasers
  for each student. Have at least 2 pages of
  scratch paper for each student. (Graph paper may
  used as scratch paper.)

54
Bio-Grid

• The Bio-Grid is completed only for students who
  do not have a Pre-Slugged Label.
• This should be completed by the
  Principal/Building Level Coordinator.

Check to make sure students have not filled
in these bubbles.
55
School Security Checklist
Examiner initials CHECK-OUT
Principal initials CHECK-IN
56
Check for Student Label here.
Student completes this information.
57
WESTEST TrainingExaminer ResponsibilitiesDuring
and After Testing
58
During Testing

• Set aside the test booklets for students who are
  absent. Each day, the Principal/ Building Level
  Coordinator will collect the test booklets not
  being used shortly after the test administration
  begins.
• Read the student directions verbatim. These
  directions are printed in the boxed areas
  preceded by the word SAY.

59
Reminder The Reading/Language Arts test may not
be read aloud or signed to any student. Only the
directions may be read aloud or signed.
Reading/Language Arts Day 2 Session 1,
Reading/Language Arts Distribute test booklets to
the students. Make sure each student gets
his/her own test booklet. Students may use
scratch paper for the Reading/Language Arts test.
Grade 4
Grade 3
60
During Testing

• Students must be given adequate time to complete
  the test. If a student who has required
  additional time stops working for more than 10
  minutes and has not closed his/her test booklet,
  it is recommended that the test be ended.
• Each content test must be completed on the day it
  is started.

61
During Testing

• Circulate around the room to monitor student
  progress on the test.
• Instruct students they must not remove the
  Mathematics Formula Sheet, Science Reference
  Sheet, or The Periodic Table of Elements, Units,
  Definitions, and Abbreviations Sheet from the
  test booklets.

62
During Testing

• Document any problem(s) with student/ group
  testing on the Testing Irregularity Sheet.
  Irregularities are events that disrupt two or
  more students. Irregularities that could
  invalidate the test, must be reported to the
  Principal/Building Level Coordinator as soon as
  possible within that day of testing.

63
During Testing

• Damaged test booklets need to be reported to the
  Principal/Building Level Coordinator immediately.
  Do not destroy or dispose of the damaged test
  booklet.
• Make sure test booklets are closed and secure
  during breaks.

64
During Testing

• Check to see that students write in the test
  booklet only where directed to do so. For
  constructed response questions, students show
  their work and write their answers in the space
  provided. For multiple choice items, students
  fill in the circle of their choice.

65
During Testing

• Ensure that any student who has completed a
  session has closed the test booklet, is engaged
  in a silent activity, and does not re-open the
  test booklet until instructed to do so.
• Document any accommodations provided for students
  with disabilities (Print Special Education
  Student Testing Options Report WVS.326)

66
Standardized Conditions Required

• Proper administration of tests plays an integral
  part in the testing process and is vital to the
  accuracy of test results.
• For the test results to support valid inferences,
  each Examiner will adhere to the conditions
  described in the Examiners Manual and the
  Testing Code of Ethics.

67
Standardized Conditions RequiredAdministration

• Examiners must be educators, approved employees
  of the state, county or RESA or an educator in a
  private/parochial school with a valid West
  Virginia teaching license.
• Examiners shall be trained prior to test
  administration and shall sign a West Virginia
  Board of Education Examiners/ Proctors/Scribes
  Secure Materials and Test Procedures Agreement.

68
Standardized Conditions RequiredAdministration

• No secure test materials, questions, or student
  responses shall be retained, reproduced,
  paraphrased, or discussed in any manner. (WVBE
  Policy 2340)
• Examiners shall study procedures/ directions
  prior to the day of testing.
• Information relevant to the test shall not be
  discussed.

69
Standardized Conditions RequiredSetting

• Students shall
• -be tested at the grade level enrolled.
• -be tested in classrooms with adequate
  lighting/ventilation.
• -be seated to deter interaction with each other
• -not use highlighters, markers, colored pencils,
  or pens on the test.

70
Standardized Conditions RequiredSetting

• Examiners and students shall turn off any
  cellular phones, watches with alarms or pagers
  during the testing period.
• Information related to WESTEST content shall not
  be displayed during testing.
• Place a Do Not Disturb sign on the door of the
  testing room.

71
Standardized Conditions RequiredTiming

• Students who typically take longer to complete
  tests may be grouped together.
• Allow sufficient time for students questions
  prior to beginning the test.
• Breaks shall be provided and adhered to as
  indicated on the schedule. Instruct students to
  not discuss the test during breaks or upon
  completion of testing.

72
Standardized Conditions RequiredTiming

• Any student requiring additional time must be
  accommodated. However, extended time may not
  result in an opportunity for the student to study
  information on a test already started.

73
Standardized Conditions RequiredPresentation

• Instructions in the Examiners Manual shall be
  followed precisely.
• Ensure that the student prints his/her own name
  on the line provided on the front cover.
• Ensure that the student prints the Examiners
  name on the booklet at the beginning of each day
  of testing.

74
Standardized Conditions RequiredPresentation

• Assistance to students shall be limited to the
  mechanical aspects of marking answers, clarifying
  scripted directions and finding the correct place
  to mark answers.
• Examiners may not define or pronounce words for
  students.

75
Standardized Conditions RequiredResponse

• Scratch paper is considered secure material and
  must be given to the Principal/Building Level
  Coordinator at the end of each testing session.
• Examiners initial the Check-Out column on the
  Security Checklist when you receive test
  booklets. Principals/Building Level Coordinators
  initial the Check-In column when the booklets
  are returned.

76
Options to Standard Conditions

• The following are changes that may be provided
  to any student participating in testing. These
  changes DO NOT alter what the test measures or
  how the test is scored or reported.
• Use of visual magnifying equipment
• Use of audio amplification equipment
• Use of place markers to maintain place
• Use of graph paper to align work

77
Options to Standard Conditions

• Use of template (i.e., typoscope) to maintain
  place for responding
• Underlining/circling key words/phrases in
  directions, text or stems
• Use of color visual overlays
• Use of a Scribe when a short-term medical
  condition precludes the student from using the
  dominant hand to mark responses.

78
Options to Standard Conditions

• Use of scratch paper, graph
• paper, line guide, slate and/or
• abacus for computations and
• note-taking while reading and/or responding
  for all content areas
• Individual, small group, or different class
  testing

79
Options to Standard Conditions

• Provide adaptive furniture
• Provide special lighting and/or acoustics

80
Returning Test Materials

• When testing for the day is complete, sort the
  test booklets in numerical order by security
  barcode with the spines facing in the same
  direction.
• Go to the box labeled Administrators Use
  Only-Invalid (inside test booklet cover) to
  verify no circle has been filled in
  unnecessarily. Invalidation of student booklets
  is the responsibility of the Principal/Building
  Level Coordinator.

81
Returning Test Materials

• Any invalidation of the test booklet must be
  reported to the Principal/Building Level
  Coordinator.
• Return the test booklets to the locked and
  secured central location(s) immediately after the
  testing has ended each day in the manner required
  by the Principal/Building Level Coordinator.

82
Returning Test Materials

• Check in all test booklets on the Security
  Checklist.
• Return the Testing Irregularities Sheet(s) to the
  Principal/Building Level Coordinator if an
  irregularity has occurred.
• Return the secure scratch paper to the
  Principal/Building Level Coordinator.

83
Returning Test MaterialsExaminers Administering
WESTEST to Students With IEP Testing
Accommodations

• After test administration, the assigned
  examiners will mark each listing on the WVS.326
  according to the instructions in the Examiners
  Manual (Appendix 8).

84

• Questions?
• Thank you!

85
WESTEST Training for Accommodations
86
Standard Conditions with Accommodations for
Students with an IEP or Section 504 Plan

• All students with an IEP or a Section 504 Plan
  are to participate in all components of the
  WESTEST in the grade level at which they are
  enrolled, except for those students who meet the
  criteria for participation in the West Virginia
  Alternate Performance Task Assessment (APTA).

87

• It is recommended that students with an IEP or a
  Section 504 Plan be assessed following the same
  testing schedule as their regular education peers
  in their enrolled grade.
• Students with an IEP or Section 504 Plan should
  be tested in the same content area on the same
  day as their peers unless other scheduled
  arrangements have been approved by the County
  Test Coordinator.

88

• The student is to receive all assessment
  accommodations as outlined in the IEP or Section
  504 Plan. For additional information, refer to
  West Virginia Guidelines for Participation in
  State Assessments. (Refer to http//osa.k12.wv.us.
  )

89

• If a school does not provide the accommodations
  listed on the IEP, the results may be invalidated
  and the student will be retested.
• If the teacher does not provide the
  accommodations, he/she is in violation of the IEP
  which is a legally binding document.

90
Accommodation

• An accommodation is a change in the
  administration of an assessment, such as setting,
  scheduling, timing, presentation format, response
  mode or others, including any combination of
  these, that does not change what is intended to
  be measured by the assessment or the meaning of
  the resulting scores an accommodation does not
  change the construct of the test.

91
Presentation

• Present directions, stimulus material, questions
  and/or answer choices through sign language for
  the Mathematics, Science and Social Studies
  tests. On the Reading/ Language Arts test ONLY
  the directions may be signed.

92

• Have directions, stimulus material, questions
  and/or answer choices read aloud verbatim to the
  student for the Mathematics, Science and Social
  Studies tests as per the IEP or Section 504 Plan.
• On the Reading/Language Arts test, only the
  directions may be read aloud.
• For a blind/partially-sighted student who does
  not read Contracted Braille or Nemeth Code, the
  directions, stimulus material, questions and/or
  answer choices may be read aloud verbatim to the
  student for the Mathematics, Science and Social
  Studies tests.

93

• Use a text-talk converter to present directions,
  stimulus material, questions and/or answer
  choices verbatim for a blind/partially-sighted
  student, when that is the students typical mode
  of accessing written material.
• Have directions rephrased by a trained Examiner
  to state the same message in a new or different
  way and not breach security of the test items or
  give away an answer.

94

• Use Braille or other tactile form of print when
  that is the students typical mode of accessing
  written material. Student responses must be
  transcribed to a regular-sized test booklet.
  Refer to Directions for Transcribing in the
  Examiners Manual.
• Use a secure electronic Braille note taker for
  directions and test stimulus materials.
  

95

• Use a Large Print edition (18 point font) of the
  test when it is the students typical mode of
  accessing written material.
• Student responses must be transcribed to a
  regular-sized test booklet. Refer to Directions
  for Transcribing in the Examiners Manual.

96
Response

• Student records responses in Large Print test
  booklet. Transcribe student responses to a
  regular-sized test booklet. Refer to Directions
  for Transcribing in the Examiners Manual.
• Indicate responses to a Scribe for
  selected-response items. Refer to Directions for
  Transcribing in the Examiners Manual.

97

• Use a computer, typewriter or other device to
  respond. Student responses must be transcribed
  to a regular-sized test booklet. Refer to
  Directions for Transcribing in the Examiners
  Manual.
• Use Braille or other tactile form of print when
  that is the students typical mode of responding
  to written material. Transcribe student
  responses to a regular-sized test booklet. Refer
  to Directions for Transcribing in the Examiners
  Manual.

98

• Indicate responses to a Scribe for
  constructed-response items, when the student is
  physically unable to respond otherwise. Refer to
  Directions for Transcribing in the Examiners
  Manual.
• Use an abacus on all parts of the Mathematics
  test for blind students.
• Provide physical support for a student by an aide
  if this support is provided routinely and if the
  aide has been trained as an Examiner.

99

• Use an electronic translator or sign-dictionary
  to present directions, stimulus material,
  questions and/or answer choices for the
  Mathematics, Science and Social Studies tests. An
  electronic translator or sign-dictionary may be
  used only to present the directions for the
  Reading/Language Arts test.

100
Scheduling

• Provide more breaks than are scheduled as long as
  the breaks do not allow an opportunity for the
  student to study information on a test already
  started.
• Schedule breaks according to students needs.
• Tests are to be completed on the same day that
  they are started.

101
Additional Accommodations

• An IEP Team or Section 504 Committee may request
  from the Office of Student Assessment Services
  permission to use other accommodations. A
  request for a student to use an assessment
  accommodation that does not appear in the West
  Virginia Guidelines for Participation in State
  Assessments must be received by the Office of
  Student Assessment Services, Attention Sandra
  Starr, Coordinator, no later than Friday, April
  20, 2007. The request must come from either the
  County Test Coordinator or the County Special
  Education Director.

102
Documentation Procedure

• Prior to the WESTEST administration, the County
  Test Coordinator will request the County Special
  Education Director run the program WVS.326 to
  print a list of students with their
  accommodations as entered into the WVEIS special
  education testing record.

103

• The IEP information on WVS.326 should be verified
  as accurate and correct by the County Special
  Education Director prior to distributing copies
  to Principals for WESTEST documentation.

104

• WVS.326 Format
• School Number Grade Level
• WVEIS Number
• 280020548 ADAMS TREISHA N 402 07
• P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT RLA)
• WVEIS Code for Accommodation
• T03 TAKE MORE BREAKS (NO STUDYING)
  
  WVEIS Code
  Descriptor

105
WVEIS Presentation Codes

• P02 Have test read aloud verbatim (except
  WESTEST R/LA)
• P03 Use Braille or other tactile form of print
• P06 Have test presented through sign language
  (except
• WESTEST R/LA)
• P13 Have test presented through text-talk
  converter (VI)
• P15 Have directions only read aloud (acceptable
  for WESTEST
• R/LA)
• P16 Have directions presented through sign
  language (acceptable
• for WESTEST R/LA)
• P17 Use secure electronic Braille note taker
  (for directions test stimulus materials)
• P18 Have directions rephrased by trained
  examiner
• P19 Use large print edition (when it is typical
  access)
• P20 Use tactile graphics (WV APTA only)
• P24 Use electronic translator or sign-dictionary
  to present test
• (except WESTEST R/LA)
• P25 Use electronic translator or sign-dictionary
  to present
• directions only (acceptable for
  WESTEST R/LA)

106
WVEIS Response Codes

• R02 Indicate responses to a scribe
  (selected-response
• items)
• R03 Use Braille or other tactile form of print
  (when it is typical response mode)
• R04 Indicate responses to a scribe, specify all
  elements to be scored (constructed-response
• items)
• R05 Use an abacus (acceptable for the blind on
  all
• parts of WESTEST math)
• R11 Use computer, typewriter or other assistive
• technology device to respond
• R13 Provide physical support (if routine) by
  aide who is trained examiner
• R16 Mark responses on large-print test booklet
• R17 Use an electronic translator or
  sign-dictionary to
• respond

107
WVEIS Timing Codes

• T03 Take more breaks (no studying)
• T04 Use extra time for any timed test (WESTEST
  not timed)
• T07 Flexible scheduling, extra time
• within the same day (no studying)

108

• The WVS.326 program report is called a
• Print Special Education Student Testing
• Option Report.
• Two copies of the report will be needed. One for
  the administration of the Reading/Language Arts
  assessment, and one for the Mathematics
  assessment.
• Correctness of the accommodations must be
  verified at the school level.

109

• Any necessary changes to the WVS.326 should be
  submitted to the county prior to testing.
• The WVS.326 document used to verify that
  accommodations were provided must be the most
  current, up-to-date version available.

110

• After each WESTEST administration, the assigned
  Examiner(s)
• will mark the listing as follows
• Underline the name(s) of his/her assigned
  student(s).
• Circle the accommodation(s) that were provided to
  each of the student(s).
• Asterisk the accommodation(s) that were not
  provided and the reason they were not provided to
  each of the student(s).
• If a student refuses an accommodation(s) write
  REFUSED and the reason for refusal for any
  accommodation(s) the student refused to accept.
• If a timing accommodation(s) is not provided,
  write the reason it was not provided next to the
  specific accommodation.
• Sign with legible signature/date of test
  administration at the bottom of each page of the
  report.
• Return the Print Special Education Student
  Testing Options Report(s) to the
  Principal/Building Level Coordinator.

111

• The only acceptable reasons to violate the IEP
  are if the student
• refused to accept the accommodation(s) or
• finished the test before extra time was provided,
  specifically T03 and T04 on the IEP.
• Assigned Examiner(s) must inform the Principal
  who informs the Special Education Director of all
  incidents of students not receiving
  accommodation(s) defined in a students IEP. All
  incidents require written documentation in the
  student file.

112

• 280019422 ADKINS CASEY A 402 07
  
• P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT RLA)
• T03 TAKE MORE BREAKS (NO STUDYING)
• T07 FLEXIBLE SCHEDULING WITH EXTRA TIME (SAME
  DAY, NO STUDYING)
• Rll USE A COMPUTER, TYPEWRITER, OR OTHER DEVICE
  TO RESPOND

Student finished before I could provide an
additional break.
Refused student stated he did not want extra
time.
Sandra K. Starr October 9, 2006
113

• The Office of Student Assessment
• Services will invalidate test and/or
• retest student(s) when the school
• staff did not provide the appropriate
• accommodations.

114

• School Principal/Building Level Coordinator will
  make copies of all reports for the school, file
  the copies, and return the originals of the
  signed and dated reports to the County Test
  Coordinator and County Special Education Director
  no later than June 1. Copies of these listings
  are to be kept for
• Office of Educational Performance Audits (OEPA)
  monitoring process
• West Virginia Continuous and Focused Monitoring
  Process.

115

• The federal government requires documented
  monitoring of the WESTEST and APTA accommodations
  in Mathematics and Reading/Language Arts for
  students with disabilities.