eGovernment Working Group Meeting

1

• eGovernment Working Group Meeting
• February 11, 2004

2
Agenda

• Welcome
• Smart Choice Enabler Updates
• QA and Next Steps

3
eAuthentication Update

• Successfully operating and maintaining the
  eAuthentication system.
• Trained over 7,100 Local Registration Authorities
  (LRAs).
• Help-desk support available to assist users with
  technical issues.
• Designed strategy for integrating employee users
  and employee applications with the USDA
  eAuthentication service. We will be focused on
  implementing this over the next few months.
• Continued integrating applications into the
  eAuthentication service 68 applications
  completed and more in the process.
• Met with application owners and agency contacts
  to review the integration process, process to
  establish an SLA, and agency variable costs for
  integrating an application.

 
             

4
eAuthentication Next Steps

• Enhance the user experience at USDA
  eAuthentication with updates to the registration
  pages, eAuthentication portal pages, and LRA
  pages. These enhancements are currently scheduled
  for a March 2004 release.
• Continue to integrate agency applications with
  the USDA eAuthentication service.
• Implement registration processes for employee
  users and employee applications with
  eAuthentication.

5
eLearning Update/ Next Steps

• USDAs Learning Management System (LMS) is now
  called AgLearn.
• Phase One launch will be soon. Excellent
  progress underway.
• Agency early adopters are identified
  (Approximately 10,000
• participants. This represents 12 agencies).
• Agency representatives will test the system.
  This will include testers
• for 508 compliancy.
• Agencys System Administrators receiving
  training now.
• Free courseware from GoLearn.gov and agency
  purchased
• courseware being moved to USDAs AgLearn.

6
eDeployment Update

• eDeployment Components
• usda.gov, Web Presence, and Taxonomy
• Infrastructure
• Hosting (NITC)
• Portal
• Web Content Management
• Document and Records Management
• Services
• Common employee database
• Collaboration
• Correspondence Management
• Operations Support

7
eDeployment Update usda.gov/Web Presence/Taxonomy

• Launched the new www.usda.gov Web site on January
  11th with updated look, feel, and navigation.
• Initiated detailed design for the next release of
  usda.gov, which will leverage USDAs portal
  application.
• Presented USDA Style Guide to agency and staff
  office Webmasters
• Webmasters had the opportunity to review, provide
  feedback, and ask questions about the guide.
• Agency comments were incorporated into the most
  recent version of the guide, available at
  http//www.egov.usda.gov.
• Developed high-level migration approach that
  agencies and staff offices can follow to adopt
  the Web Presence standards
• Individual meetings with agencies and staff
  offices are in progress and will be conducted by
  the Web Presence team throughout the month of
  February.
• Completed draft of taxonomy of subjects.

8
eDeployment Next Steps usda.gov/Web
Presence/Taxonomy

• Complete individual meetings with agencies and
  staff offices to review Web Presence standards
  and discuss Web Presence migration strategy.
• Assist agencies and staff offices with specific
  Web Presence migration planning tasks.
• Begin development of usda.gov using the portal
  environment targeted release of May.
• Complete draft of common meta-data model for
  classifying information.

9
eDeployment Update Infrastructure

• Planning for the implementation of an
  enterprise-wide portal, enterprise content
  management, collaboration tools and a common
  employee data repository.
• Developed the technical architecture for
  eDeployment. This architecture will further be
  refined as work with hosting center accounts for
  current network infrastructure.
• Defining roles and responsibilities and levels of
  service with NITC.
• Initiated procurement process to acquire the
  necessary software tools for the creation of the
  enterprise eDeployment services.
• Portal procurement currently underway followed by
  Enterprise Content Management (content and
  document/records management).

10
eDeployment Next Steps Infrastructure

• Provide access to new tools for agencies to train
  their developers and users on the eDeployment
  tools.
• Make technical tools available for the
  development of the new usda.gov Web site.
• Provide support and operations services to
  facilitate the maintenance and agency use of the
  eDeployment services.
• Design initial releases of a common employee data
  repository and enterprise-wide collaboration
  tools.

11
eDeployment Update Services

• Defining approach for common employee directory.
• eAuthentication team working on interim approach
  to support immediate needs.
• Establishing approach to deploy collaboration
  capabilities to the enterprise.
• Leverages existing capabilities at NITC and
  Forest Service.
• Includes team rooms, instant messaging, and
  virtual meetings.
• Finalize project plan to complete first phase of
  correspondence tracking system.
• Began detailed technical design of correspondence
  tracking system based on business requirements.
• Establishing governance model, operational
  framework, and customer service approach for
  supporting the use of eDeployment services.

12
eDeployment Next Steps Services

• Identify data sources and complete technical
  design of common employee directory.
• Define business processes to support the
  directory.
• Finalize procurement of collaboration software
  and rollout pilot.
• Build, test, and conduct pilot of correspondence
  tracking system.
• Implement governance approach, conduct help desk
  study, and define business processes and roles
  and responsibilities for operations management.

13
Agenda

• Welcome
• Smart Choice Enabler Updates
• QA and Next Steps

14
Questions and Answers
15
Next Steps

• Tentative EGWG Schedule 2nd and 4th Wednesday
  of every month
• Next EGWG Session February 25th, 2004.
• (Topic and Location TBD)