SUNCAT: the creation, maintenance and challenges of a national Union Catalogue of serials in the UK - PowerPoint PPT Presentation

1 / 21
About This Presentation
Title:

SUNCAT: the creation, maintenance and challenges of a national Union Catalogue of serials in the UK

Description:

Royal Geographical Society. Royal Institute of British Architects ... Change 245$h[computer file](or variations thereof) to $h[electronic resource] ... – PowerPoint PPT presentation

Number of Views:28
Avg rating:3.0/5.0
Slides: 22
Provided by: LynneRo7
Category:

less

Transcript and Presenter's Notes

Title: SUNCAT: the creation, maintenance and challenges of a national Union Catalogue of serials in the UK


1
  • SUNCAT the creation, maintenance and challenges
    of a national Union Catalogue of serials in the
    UK
  • Natasha Aburrow-Jones
  • SUNCAT Project Officer

2
SUNCAT a brief history
  • UKNUC Feasibility Study (2001)
  • SUNCAT Scoping Study (2002)
  • JISC and RSLP funded
  • Based in EDINA, with partners University of
    Edinburgh and Ex Libris
  • 3 Phases 2 stages
  • Stage 1 pilot (Feb.2003-July 2006)
  • Stage 2 service (Aug. 2006- )
  • More detail on our website at http//www.suncat.a
    c.uk/description.shtml

3
SUNCAT aims
  • SUNCAT primary aims
  • For researchers, a single tool for the location
    of serials, including information about access
  • For librarians, a central repository of high
    quality bibliographic records for downloading to
    local catalogues and a location tool for ILL
  • Additionally - to raise consciousness of the
    importance of quality serials information among
    UK researchers and librarians

4
What is a serial?
  • AACR2 (chap.12, 12.0A) talks about
  • continuing resources, successively issued
    (i.e., serials) or integrating (e.g., updating
    loose-leafs, updating Web sites)
  • Certain categories of finite resources (i.e.,
    those with a predetermined conclusion) resources
    that exhibit characteristics of serials but
    whose duration is limited.
  • Online Dictionary for Library and Information
    Science says
  • serial
  • A publication in any medium issued under the same
    title in a succession of discrete parts, usually
    numbered (or dated) and appearing at regular or
    irregular intervals with no predetermined
    conclusion. In AACR2 2002, serials are classified
    as a type of continuing resource. Serial
    publications include print periodicals and
    newspapers, electronic magazines and journals,
    annuals (reports, yearbooks, etc.), continuing
    directories, proceedings and transactions, and
    numbered monographic series cataloged separately.
    When serials split, merge, or are absorbed, a
    title change may occur.

5
Contributing Libraries Phase 1
  • British Library
  • National Library of Scotland
  • National Library of Wales
  • Imperial College, London
  • London School of Economics
  • Manchester Metropolitan
  • University
  • Queens University, Belfast
  • University of Birmingham
  • University of Bristol
  • University of Cambridge
  • University College, London
  • University of Durham
  • University of Edinburgh
  • University of Glasgow
  • University of Leeds
  • University of Manchester
  • University of Newcastle
  • University of Nottingham
  • University of Oxford
  • University of Southampton
  • University of Wales, Cardiff
  • University of Warwick

6
Contributing Libraries Phase 2
  • Aberdeen University
  • Birkbeck College, University of London
  • Bolton University
  • British Film Institute
  • British Geological Survey
  • British Medical Association
  • CCLRC
  • Cranfield University
  • Edinburgh College of Art
  • Essex University
  • Exeter University
  • Hull University
  • IET (formerly the IEE)
  • International Institute for Strategic Studies
  • Kent University
  • Kings College London
  • Lancaster University
  • Leeds Metropolitan University
  • Liverpool University
  • Natural History Museum
  • Reading University
  • Royal Botanic Gardens. Kew
  • Royal College of Nursing
  • Royal Geographical Society
  • Royal Institute of British Architects
  • Royal Northern College of Music
  • Royal Society
  • Royal Society of Medicine
  • School of Oriental African Studies, University
    of London
  • Sheffield University
  • Sheffield Hallam University
  • Society of Antiquaries of London
  • Stirling University
  • Sussex University
  • University of Central Lancashire
  • University of East Anglia
  • University of London Research Libraries
  • University of Ulster

7
SUNCAT technical description
  • Runs on the Aleph 500 software, supplied by Ex
    Libris
  • Aleph is an LMS used all over the world, and has
    the extra functionality needed for a union
    catalogue
  • A physical union catalogue
  • Records from all contributing libraries stored in
    one central database
  • No federated searching involved, to improve
    search results
  • Records deduplicated to view at point of searching

8
SUNCAT Processing files from contributing
libraries
  • File of serials titles (bibliographic and
    holdings records) sent to SUNCAT via ftp
  • Data specification drawn up by SUNCAT, to
    harmonize data, and put it into a form suitable
    for loading into database
  • Data specification approved by contributing
    library before data is converted
  • Rejection reports / character conversion error
    reports run
  • Locations tables are added to SUNCAT
  • Data is loaded into SUNCAT
  • Further details on our website
  • http//www.suncat.ac.uk/librarians/data_processing
    _initial_load.html

9
SUNCAT Standard data manipulation
  • Bibliographic
  • Local control number is placed in 001 tag
  • Change in tag 022 (ISSN) lower case x to upper
    case X
  • Change 245hcomputer file(or variations
    thereof) to helectronic resource
  • Strip 510 tags (only indicator 1 0, 1, 2)
  • Change 6XXxPeriodicals to vPeriodicals only
    when it is the last subfield in the tag
  • Holdings
  • All holdings information is placed in an 852 tag
  • Library is described in 852a locations in 852b
    and h
  • Summary textual statements are in an 8523
  • Holdings will look like
  • 852altMARC organization code (if applicable)gt
    bltsub-locationgthltshelf markgt3ltholdings
    informationgt
  • 000000001 852 L aStEdCAbAPE3No. 1,
    Spring 1995 -- No. 5, Autumn/Winter 1996.

10
SUNCAT Non-standard data manipulation
  • Non-MARC libraries
  • Two data specifications one to put data into
    MARC 21 format, and one for manipulation of that
    data
  • Usually easy to convert into MARC21, BUT
  • Records will not be catalogued according to AACR2
  • Records tend to be minimalistic
  • May be problems in matching with other records

11
SUNCAT Non-standard data manipulation
  • MARC libraries
  • Dependent on LMS
  • Themes run through different libraries with same
    LMS
  • Variations within one type of LMS (due to e.g.,
    historical practices, previous database legacy
    issues, etc.)
  • Essentially, every library is treated as unique
  • No such thing as a standard manipulation!

12
SUNCAT Matching records
  • Deduplicated union catalogue
  • Uses a complex matching algorithm
  • 3 stage selection process for matching
  • Preferred record display
  • List of common titles (LOCT)
  • Matching above format

13
Matching The SUNCAT ID
  • What is it?
  • SC-ID is a unique identifier at a title level
  • What does it do?
  • SC-ID links records for the same title together
    which may not have matched appropriately using
    the standard algorithm
  • How does it do this?
  • By checking every record, and running a refined
    matching process before load, and assigning an
    appropriate SC-ID
  • What does it look like?
  • Stored in the 049a 9 digits preceded by SC
    and ending with a 2-digit Modulus 11 check
  • What are the results?
  • Removal of overlapping sets
  • Will allow SUNCAT team to merge / separate sets
    manually which may not have merged / have
    mismatched with the standard algorithm

14
SUNCAT Data quality
  • Data conversion has shown up issues in data
    quality varying standards both in bibliographic
    and holdings records
  • Matching algorithm does not match all
    bibliographic records for the same title
    successfully, due to paucity of data
  • Results in some duplication of records on the
    database
  • SUNCAT resolving this by
  • Improving the matching algorithm
  • SUNCAT team matching / unmatching records to
    appropriate sets
  • Asking contributing libraries to upgrade their
    preferred and unique records

15
SUNCAT Developments in progress
  • Librarians Interface
  • Allows librarians from contributing libraries to
  • Download records
  • Access reports regarding non-matched records
  • Notify the SUNCAT team of mismatches or records
    that should have matched into a set
  • Verify unique records
  • Match poor quality records to the appropriate
    set, chosen from a pool of records
  • Customise reports of notifications of changes to
    the preferred record

16
SUNCAT developments in progress
  • Download from the web
  • Allows download for those libraries who do not
    use z39.50

17
AIMSS Automating Ingest of Metadata on Serial
Subscriptions (1)
  • Based on work carried out in Phase 1
  • Used for electronic journals only
  • ONIX for Serials formats
  • Partnership with Serials Solutions
  • Funded by JISC PALS Metadata Interoperability
    Projects 2
  • Autumn 2005 to Summer 2006
  • Transmitting information serials information from
    publishers/aggregators to participants in chain

18
AIMSS Automating Ingest of Metadata on Serial
Subscriptions (2)
  • Use of ONIX to update SUNCAT with holdings
    information from participating libraries
  • Develop capability for EDINA to accept ONIX for
    Serials messages (Serials Online Holdings)
  • Map ONIX for Serials fields to MARC21 fields
  • Investigated how to upload the data received into
    SUNCAT records
  • Develop and disseminate expertise to libraries
  • Encourage wider use of ONIX for Serials format
  • www.jisc.ac.uk/index.cfm?nameproject_aimss

19
Maintaining SUNCAT
  • Regular updates from libraries to maintain
    currency of database
  • Improve matching to reduce instances of
    duplication
  • Increase number of libraries in SUNCAT

20
The future of SUNCAT
  • Stable service
  • Regularly updated
  • High quality records for downloading
  • More libraries
  • More unique titles
  • Improved geographic coverage
  • Different union views
  • Linking with related services

21
SUNCAT
  • SUNCAT service
  • http//www.suncat.ac.uk/
  • SUNCAT team
  • suncat_at_staffmail.ed.ac.uk
  • Natasha Aburrow-Jones
  • natasha.aburrow-jones_at_ed.ac.uk
Write a Comment
User Comments (0)
About PowerShow.com