Job Description Requirements

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Job Description Requirements
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President

• The President shall
• Be a registered MSU student.
• Maintain an appreciation for the diverse needs of
  the membership.
• Consistently monitor organizational needs and
  propose modifications when needed (providing
  alternative solutions).
• Cultivate a sense of awareness of the goals/aims
  of BGSA amongst the membership and the MSU
  community.
• Establish the credibility of the organization
  within the context of the campus community (i.e.,
  the graduate school, COGS, ORESA, BSA, ASMSU and
  medical and veterinary school organizations).
• Maintain a positive public relations image
  throughout the campus.
• Maintain constant communication with the faculty
  advisor(s).
• Make certain the organization remains registered
  and financially solvent.
• Schedule and moderate regular meetings of the
  general body and executive board.
• Establish committees and appointing committee
  chairs and co-chairs and keeping abreast of the
  activities and progress of the individual
  committees.
• Prepare the agenda for the e-board meetings.
• Act in an advisory role to the incoming president
  for one-year.
• It will be important for the President to meet
  with the graduate school dean and assistant dean
  at the beginning of each year. The President of
  BGSA should also maintain a working relationship
  with the COGS president and would do well to
  attend a least one COGS meeting a semester.

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Vice President

• The Vice-President shall
• Be a registered MSU student.
• Mirror each of the responsibilities and duties of
  the President in an effort to equally ensure the
  implementation of the aforementioned goals.
• Work collaboratively with the President to
  organize, implement and oversee the associations
  overall development and progress.
• Be prepared to take on the role and duties of the
  President if s/he is no longer able to fulfill
  his/her duties and responsibilities.
• Maintain the organizational and structural tasks
  of the association.
• Assist the President in establishing committees
  and appointing committee chairs and co-chairs as
  well as staying informed of the activities and
  progress of the individual committees.
• Maintain and develop written documents for the
  various committees and executive boards.

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Treasurer

• The Treasurer shall
• Be a registered MSU student.
• Reconcile on and off campus accounts.
• Collect dues and keep an accurate and current
  account of all members who have paid dues (for
  voting purposes).
• Solicit funds from outside resources, including
  departments and colleges, to support BGSA events.
  
• Reimburse and disburse of funds to committees and
  members.
• Organize and oversee fund raising efforts.
• Make consistent financial reports available to
  the e-board and general body.

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Recording Secretary

• The Corresponding Secretary shall
• Ensure that all written and electronic
  correspondences are dealt with in a timely and
  professional manner.
• Represent BGSA in all matters of written and /or
  electronic inquiry.
• Maintain written and /or electronic
  correspondence with the general Black graduate
  community. (This includes updating the community
  on upcoming events and general relevant
  information).
• Set up a list-serve on the e-mail system at
  Michigan State University so that s/he may send
  mass mailings to the general body. (This mailing
  list should include the e-mail addresses of all
  Black graduate students as well as the e-mail
  addresses of other Black Graduate Student
  Organizations across the country-when available).
  
• Check BGSA mailbox weekly.
• Acts as a gatekeeper of incoming and outgoing
  information pertaining to BGSA.

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Parliamentarian

• The Parliamentarian shall
• Assist President with progress of meetings.
  (Ensuring that meetings are running smoothly and
  in a timely manner).
• Serve as Sergeant of Arms.
• Make sure all voting is done properly and in
  compliance with the constitution.
• Be familiar with parliamentary procedure and its
  role in BGSA.
• Assist the organization with revisions and
  interpretations of the constitution.
• Serve as historian for all BGSA events.

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Cogs and BSA Liasons

• The COGS liaison shall
• Attend all COGS meetings, (which are once a month
  lasting app. 2-3 hours).
• Take notes on the COGS meetings, obtain handouts
  and other materials and report notes to the
  e-board and BGSA membership.
• Serve as the BGSA voice during COGS meetings.
• As COGS rep. you must sit on two university
  committees. These committees range in size,
  interest and responsibilities.
• The BSA liaison shall
• Attend all BSA meetings.
• Take notes on the BSA meetings, obtain handouts
  and other materials and report notes to the
  e-board and BGSA membership.
• Serve as the BGSA voice during BSA meetings.
• As BSA rep you must sit on one committee. These
  committees range in size, interest and
  responsibilities.

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Community Liaison and Webmaster

• The Community liaison shall
• a. Establish supporting relationships with the
  MSU community and the Greater Lansing community.
• b. Be responsible for formulating BGSA
  community projects that reflects BGSAs mission
  and service principle.
• c. Formulate a committee to carry out the
  designated community project.
• d. Organize meetings with community partners.
• e. Serve as the voice of BGSA to the community.
• f. Be responsible for developing partnerships
  with businesses and organizations that can be
  resourcefully beneficial to the members of BGSA
  and the organization as a whole.
• Webmaster
• Manage the BGSA Website and Facebook account.
• Updates should be posted within a week after the
  general meeting.
• Publishing to the Website and Facebook must be
  authorized the president or V.P.

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President and Vice-President Elect

• President-Elect
• Shadow the current president
• Co-chair the BGSA symposium
• Attend E-board meetings as a non-voter
• Vice President-Elect
• Shadow the current vice-president
• Co-chair the Annual BGSA Ball
• Attend E-board meetings as a non-voter