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Thank You

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16. My advisor does not lets me know where I stand in my program. ... Source: MSNBC, US News 3/17/2004. Enrollment Management Committee. Subcommittees & Chairs ... – PowerPoint PPT presentation

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Title: Thank You


1
(No Transcript)
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Thank You For Your Time Willingness To Serve
on OUR EM Committee! (Our 4th last meeting for
Spring Semester 2004)
M. Saffari, 4/21/04
3
Enrollment Management Committee Wednesday, April
21st, 2004
  • AGENDA
  • 1. Approval of March 24th Notes
  • 2. An EMC Overview
  • 3. Out of State Fee Waiver
  • Fall-to-Spring Retention Rates
  • Fall 2004-05 EMC Meeting Dates and Times
  • Enrollment Management Plan
  • Discussion Issues
  • 7. Student Perception SurveysUpdate
  • 8. Student Early Alert System
  • 9. Policy Issues

M. Saffari, 4/20/04
4
An EMC Overview Retention Top Areas of Focus
A. Course Availability (fall 03 vs. 04 as
of 4/18/04 1016) B. English 191 (fall 03
vs. 04 as of 4/18/04 296) C. Full-Year
Schedules for NEF D. Student Early Alert
System E. Clear Set of NEF Expectations F.
Student Responsibility G. Tutoring
In progress
M. Saffari, 4/20/04
5
An EMC Overview Recruitment Top Areas of Focus
A. Increase Scholarship Opportunities B.
Faculty Connection to Student Recruitment C.
Programs that Make SCSU More Competitive
In progress
M. Saffari, 4/20/04
6
An EMC Overview Marketing Top Areas of Focus
A. Research B. Internal
Marketing C. Segmentation
In progress
M. Saffari, 4/20/04
7
Enrollment Management Committee Wednesday, April
21st, 2004
Discussion Issues 7. Student Perception
SurveysUpdate 8. Student Early Alert System 9.
Policy Issues
M. Saffari, 4/20/04
8
Student Perception Surveys
a. First Year Resident Hall Student Opinion
Survey (in-house) Implementation Date Fall
04 (was implemented Spring 04) b. Academic
Advising Survey (in-house)
Implementation Date Spring 05 (preferably Jan.
05) c. Graduating Senior Survey
(in-house) Implementation Date
December 04 d. Student Satisfaction Survey
(ACT vs. Noel-Levitz) (National)
Implementation Date Fall 2004 (October or
November)
M. Saffari, 4/20/04
9
Recommended Academic Advising Survey Changes by
Rod Dobey
12. My advisor is not patient. 15. My
advisor does not talks with me about my long term
goals. 16. My advisor does not lets me know
where I stand in my program. 22. My advisor is
not willing to spend extra time with me. 28.
My advisor does not knows when courses are
offered. 29. My advisor is not
compassionate when I talk about my problems.
To be eliminated
M. Saffari, 4/20/04
10
Student Early Alert System
Subcommittee Members Pat Krueger, Suellen
Rundquist, Sandra Johnson, Shahzad
Ahmad, Steve Klepetar, Kathy Kelly
Recommendations 1. Should identify students
with academic difficulty A. Student
notification B. Intervention Strategies 2.
Faculty buy-in A. Documentation of
classroom issues (attendance, performance
on tests/projects, etc.)helpful in grade
disputes 3. Make process Manageable and
simple A. Electronic communication/similar
to submit grades B. Class list should be
available during week 5 C. Faculty select
only students with difficulty
M. Saffari, 4/20/04
11
Student Early Alert System
Continued Recommendations 4. Areas of
Focus A. Academic performance below C B.
Attendance Issues C. Faculty will have a
week to respond and return report, enabling
notices to be sent prior to drop
dates. D. Notices will be sent to all
identified students E. Informs them of the
concern(s)They may receive more than one
warning if there is cause.
M. Saffari, 4/20/04
12
Student Early Alert System
Continued Recommendations F. Letter or
email will advise them to i. Talk with
their professor ii. Take advantage of the
academic or advising services
listed 5. Pilot Approach A. Include all core
courses first, then at a later date include
all B. Eventually a more comprehensive
individual referral system for targeted
groups of potentially at-risk students.
M. Saffari, 4/20/04
13
Policies/Procedures Impeding Student Success
a. Mid-semester electronic transcript
notification to students carrying
I grades b. Monitoring and follow up with
students whose suspension appeal was
granted c. Special student ownership (all
students)
M. Saffari, 4/20/04
14
Fall-to-Spring Five-Year Retention Rate
Comparisons for New Entering Students (1999-2003)
99-00 00-01 01-02 02-03 03-04
Inc/Dec F to S F to S F to S F to
S F to S 03 vs. 04
NEF 87 89 88 89 89
0 Honors 98 94 96 96 97 1 DGS 89.3 91.8
88.9 88.2 88 -.2 __________________________
______________________________ Total 87 89 88 89
89 (2306) 0 NET 86 86 87 88 88 (1123)
0
M. Saffari, 4/6/04
15
Fall-to-Spring Five-Year Retention Rate
Comparisons for New Entering Students
(1999-2003) By Ethnicity Race
99-00 00-01 01-02 02-03 03-04
Inc/Dec F to S F to S F to S F to
S F to S 03 vs. 04
Am Ind 64 79 77 74 72 (18)
-2 Asian 83 91 91 90 83 (42) -7 Af
Am 91 77 71 88 88 (32) 0 Latino/a 100 95 85
79 82 (11) 3 Inter __ __ __ __ 93 (61) __ N
H/PI __ __ __ 100 100 (1) 0 White 88 89 90 89
89 (1985) 0 Unknown 85 87 84 89 87 (156)
-2
M. Saffari, 4/6/04
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Early Warning System (EWS) Student Early Alert
System (SEAS)? Implementation Date Fall 2004
Subcommittee 1 Guihua Li, Theresia Fisher,
Steve Klepetar, Rod Dobey, Suellen Rundquist
(recorder) 1. Look at what they have in the
Athletic Dept. 2. Look at what they have in
Multicultural Student Services. 3. Implement
midterm grades for first year students. 4. So
if a student is in trouble, what do we do? Where
are they referred? Tutoring services? What
offices? 5. Official statement from University
It is our expectation that all students attend
class. 6. Midterm warning. At midterm only
students who are NOT performing at C level get
a report.
M. Saffari, 3/15/04
22
Early Warning System (EWS) Student Early Alert
System (SEAS)? Implementation Date Fall 2004
Subcommittee 2 Diane Schellinger, Richard
Sundheim, Lisa Foss, David Boyer, Frank
Loncorich and Pat Krueger (recorder) 1. What
are we looking for to set off the warning? How to
ID? 2. What will we do about it? What kind of
intervention? DGS Model 1. Looking for
students in academic trouble a. Send D slips
(mid-term earlier, 5th week) with offer
of assistance. List support services b.
Individual faculty intervention
M. Saffari, 3/15/04
23
Early Warning System (EWS) Student Early Alert
System (SEAS)? Implementation Date Fall 2004
  • Subcommittee 2 Continued
  • c. Academic Problems usually are symptoms of
    other kinds of possible issues
  • Financial problems
  • a. Through financial aidmaybe expanded
  • 3. Top students who leavewhy? Need to find out

M. Saffari, 3/15/04
24
Early Warning System (EWS) Student Early Alert
System (SEAS)? Implementation Date Fall 2004
Subcommittee 3 Kathryn Kelly, John Burgeson,
Debbie Tamte-Horan, David Robinson, Sandra
Johnson - recorder 1. Notify student
advisor offer support 2. Could it be
electronic? 3. Web-based grades submitted by
faculty a. N for missing classes b. F for
failing 4. E-mail notification with suggestions
for improvement and support
M. Saffari, 3/15/04
25
Early Warning System (EWS) Student Early Alert
System (SEAS)? Implementation Date Fall 2004
Subcommittee 3 Continued a. Does e-mail
have to be our official communication? i. To
student ii. To students advisor 5.
Difference for students at different levels a.
Mainly first year by not possible by
students? b. 100 level classes? c. Colleges
should identify courses where warnings should
be sent 6. Incentive for faculty? a. They
are concerned, caring people so they want to help
students succeed.
M. Saffari, 3/15/04
26
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US Census Bureaus Population Projection for the
Year 2050
1. The Latino/a Population Rises from 36 to
103 mil (186 inc.) 2. The Black
Population Rises from 36 to 61 mil (69
inc.) 3. The Asian Population Rises from
10.7 to 33.4 mil. (212 inc.) 4. The
Non-Latino/a, White Population Rises from 196
to 210 mil (7 inc.)
M. Saffari, 3/17/04
Source MSNBC, US News 3/17/2004
29
Enrollment Management Committee Subcommittees
Chairs
1. Retention - Steve Klepetar, David Boyer,
Theresia Fisher, Shahzad Ahmad, Kathryn Kelly,
Guihua Li, Debbie Tamte-Horan, Frank Loncorich,
Rod Dobey, Sandra Johnson, Suellen
Rundquist Chair Steve Klepetar 2.
Recruitment - Pat Krueger, Annette Day, Richard
Sundheim Chair Pat Krueger 3. Marketing -
Lisa Foss, John Burgeson, Diane
Schellinger Chair Lisa Foss
M. Saffari, 2/18/04
30
Retention Top 3 areas of focus
  • Academic Planning
  • Course availability careful planning to
    ensure adequate number of seats to accommodate
    new entering students as well as currently
    enrolled students. Balance general education and
    major/minor courses. As much as possible, plan
    this up front rather than adding courses late in
    the registration process.
  • Full year schedules for new entering students,
    especially NEF
  • Make certain that students have access to
    English 191 early in their academic careers
    to improve their changes for success in the many
    courses that require some kind of writing.

M. Saffari, 2/18/04
31
Retention Top 3 areas of focus
  • Student Support
  • Create an early warning system for
    students experiencing academic difficulty
  • Organize and improve tutoring services, and
    provide students who are having academic
    difficulty with specific referrals to these
    services.
  • Connect students with advisors early, and make
    advising part of the
  • entire academic career

M. Saffari, 2/18/04
32
Retention Top 3 areas of focus
3. Student Responsibility Present
students with a clear set of expectations about
college level academic work, including the need
to attend class regularly, the number of hours
they should study per class hour, etc. Make a
clear connection for students between academic
success and attainment of career goals. Let
students know that while the Advising Center
and/or their faculty advisor will gladly help
them, they are ultimately responsible for
knowing the requirements for general education,
major/minor. Teach them to use the bulletin and
online sources to access this information train
them to visit major/minor departments early and
often to keep abreast of requirements.
M. Saffari, 2/18/04
33
Other Retention Initiatives
- Summer program for DGS - Early warning
system - First year experience courses for all
or many - Make courses available - Course
schedule/registration for entire year -
Contracts for graduation - Advising is a career
long process track advisee contacts - Follow
up on suspended students - Support for at-risk
students - Implement DARS (Degree Audit
System) - Faculty interaction with students -
Streamline General Ed - Residential Community
Building - More scholarship money - Value
teaching advising in Article 25
M. Saffari, 2/18/04
34
Other Retention Initiatives
- Campus plan for questions (who answers
questions) - Talk to each other (office to
office) - Exit interview of those who leave -
Improve tutoring - Improve mentoring - Alums
involved in (classes, workshops, etc) to model
success - Cultivate student groups -
Composition classes early in career - Publicize
internal services assign students to use them -
Be up front/candid about what one can expect of
SCSU visa versa - Front line folks who
provide (not control) info make folds
(students) feel good - All program requirement
on web - Academic expectations made clear,
accountable
M. Saffari, 2/18/04
35
Other Retention Initiatives
  • - Schedule classes to meet student program
    needs (Saturday nights, web, and extension)
  • - Some students are not cut out for college
  • - Raise admissions standards
  • - Set realistic goals for SCSU retention (not
    arbitrary)
  • Where do we lose students ((COE, COB, COSS,
    COFA, General Ed, DGS,
  • Graduate, other)
  • - Engage undergrad graduate students in
    research, conference, grants
  • - Electronic newsletter to Parents
  • - Engage parents to attend campus time/year
  • - Articulation agreements with Community
    College
  • - Follow up communications by advisors to
    advisees (mid term)
  • - Link between academic success career
    success
  • - Student needs to take greater responsibility
    to manage their own academic affairs
  • - Repeal PSEOA
  • - Enforcement/application of entrance
    requirements

M. Saffari, 2/18/04
36
Recruitment Top 3 areas of focus
  • 1. Increase scholarship opportunities to
    make SCSU reasonably competitive in
    attracting targeted students
  • - Students of Color
  • - Academically talented
  • - Honors
  • 2. Identify recommend consideration of
    programs that will make SCSU more competitive
  • - Academic programs
  • - Study programs (Honors, Study abroad, cohort
    groups, etc.)
  • 3. Work to make faculty/staff more
    connected to recruitment process
  • - Build ownership
  • - Educate regarding role in yield generation

M. Saffari, 2/18/04
37
Other Recruitment Initiatives
Identify challenges opportunities that are
associated with distance learning - How can
SCSU use distance learning to recruit? How
can SCSU begin to use distance learning gain
some market share Expand relationships with
community colleges - Make SCSU more transfer
friendly Identify new target groups Intensify
on-line recruitment
M. Saffari, 2/18/04
38
SCSU Faculty Assessment Questionnaire Office of
Multicultural Student Services Facultys Name
____________________ Date
___________________ Departments Name
____________________ Students Name
___________________ Office
____________________ Course Name
___________________ The Office of Multicultural
Student Services is very much concerned about the
educational success of the above named student.
In an attempt to develop and carry out an
educational support program for this student we
need your assistance. Thank you in advance for
your time and energy in regard to the above
student. We need to hear from you before
mid-semester in order to provide support that
will help the student improve academically.
Please respond to this questionnaire as soon as
possible and prior to mid-semester. PLEASE
RETURN TO Fred Walker?Multicultural Academic
Support Center?B121 Education
Building?SCSU TO ENSURE CONFIDENTIALITY, PLEASE
STAPLE YOUR REPLY 1. Is this student presently
enrolled in your class? 2. Does he/she attend
regularly? 3. Has he/she participated in class
discussions? 4. Has he/she completed all
assignments given to date? 5. Based on your best
assessment, what grade has this student earned to
this point? Comments If you have any questions,
please call Fred Walker at (320) 308-3976. Thank
you.
M. Saffari, 2/14/04
39
Marketing Top 3 areas of focus
1. Research - Who are our students? - What
are our students expecting? - Who is successful
here? - Future programs (student
perspective) - What type of students are we
looking at? (Millennial student) 2. Internal
Marketing 3. Segmentation - Strong programs -
Adult market - Geographic - Others
M. Saffari, 2/18/04
40
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MNSCU Fall-to-Fall Retention Rates for Full-Time
New Entering Freshman Students Entering Fall
Cohorts of 2001 2002
UNIVERSITIES Fall 01 to Fall 02 to 2-Yr
Fall 02 Fall 03 Inc/Dec Bemidji
State University 72 71 -1 Metropolitan
State University 60 61 1 MN State
University-Mankato 79 78 -1 MN State
University-Moorhead 70 67 -3 Southwest MN
State University 70 66 -4 St. Cloud State
University 69 72 3 Winona State
University 74 76 2 __________________________
_______________________________________________ TO
TAL UNIVERSITIES 73 73 0

M. Saffari, 2/6/04
Source MNSCU Office of the Chancellor for
Research Planning
42
MNSCU Four, Five, and Six Year Graduation Rates
for the 1996 First-Time, Full-Time Degree Seeking
Student Cohorts Entering Fall Cohorts of 1996
UNIVERSITIES 4-Yr 5-Yr 6-Yr Bemidji State
University 27.5 33.3 35.5 Minnesota State
University-Mankato 20.5 41.8 47.8 Minnesota State
University-Moorhead 18.5 36.6 41.4 Southwest
Minnesota State University 20.5 34.3 40.0 St.
Cloud State University 16.5 35.1 41.3 Winona
State University 25.2 44.9 49.2 ________________
________________________________________ TOTAL
UNIVERSITIES 20.6 38.6 43.8

M. Saffari, 2/4/04
Source MNSCU Office of the Chancellor for
Research Planning
43
According to St Cloud School District
1997 2003 2004 8-Year
Comp Inc/Dec Enrollment
Decline 11,402 9840 9640 -15.4
St Cloud Times
M. Saffari, 2/24/04
44
The Insanity Principle
Doing more of the same thing but expecting
different results!
45
Merit Scholarship Comparisons as of 3/1/04
Schools Codes Criteria Awards Renewable M
ankato C Top 10 26 ACT 3000 Yes,
4 years Top 15 500-2000 Some for 2
years D Cultural Diversity
500-3000 Some for 4 years ___________________
__________________________________________________
____________ SCSU A Within the top 5
Students 2000 Yes, 2 years B Top
5 2000 No C Top
10-15 1000 No D
Diversity 1000 Yes, 4 years __________________
__________________________________________________
____________ Winona A Top 5 32
ACT 3500 Yes, 4 years (automatic) B
Top 5 28 ACT 3000 Yes, 4 years
(essay/Inter) B Top 5 28
ACT 2500 Yes, 4 years (automatic) C
Top 10 27 ACT 1500 Yes, 4 years
Top 15 26 ACT 1000 Yes, 4
years Top 20 21 ACT 300 No
Top 50 24 ACT 300 No Top 20 24
ACT 500 No D Cultural
Diversity 2000 Unknown
M. Saffari, 3/22/04
Source Gretchen Huwe, SCSU Office of Admissions
46
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47
Early Warning System (EWS) Student Early Alert
System (SEAS)? Implementation Date Fall 2004
  • The Subcommittee 3 Continued
  • a. Does e-mail have to be our official
    communication?
  • i. To student
  • II. To students advisor
  • Different for Students at different levels
  • Mainly first year not possible by students?
  • 10 level classes?
  • Colleges should identify courses where warnings
    should be sent
  • 6. Incentive for faculty?
  • a. They are concerned, caring people so they
    want to help students succeed

M. Saffari, 3/15/04
48
As teachers requested it
As principals ordered it
As central office designed it
As board of education approved it
David B. Tyack (74), The One Best System (A
History of American Urban Education- p.286)
As maintenance installed it
What the students wanted!
M. Saffari, 9/30/03
49
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50
Enrollment Management Committee Members
(EMC) Spring Semester 2004
Areas Reps Areas Student Reps Admissions
Pat Krueger SGA President Cory
Lawrence Division of General Studies Kathryn
Kelly Education Stacy Seidl Financial Aid Frank
Loncorich Science/Engineering Peng Lei Graduate
School Annette Day Education Jill
Hofacker Communication/Marketing Lisa
Foss Social Sciences Jessica Hamar Alumni TBD
Fine Arts Stacey Springer Continuation
Education John Burgeson _________________________
______________ Residential Life Diane
Schellinger Total 6 Multicultural Student
Services Shahzad Ahmad Institutional
Studies Guihua Li Areas Faculty
Reps Registration Records Debbie
Tamte-Horan COFAH Suellen Rundquist Enrollment
Management/EMC Chair Mahmoud Saffari COBA Richar
d Sundheim _______________________________________
___________ COED Rod Dobey Total 12 COSE Sand
ra Johnson COSE Dave Robinson
COSS Robert Johnson Director of
Advising Steve Klepetar Dir. of Honors
Program David Boyer FA President Theresia
Fisher ______________________________________
_ Total 9
M. Saffari
51
Enrollment Management Committee Wednesday, March
24th, 2004
  • AGENDA
  • 1. Approval of February 25th Notes
  • 2. Student Perception Surveyscontinued
    discussion
  • a. In-house surveys subcommittee
  • (David Robinson, David Krueger, Ken
    Schneider, Guihua Li,
  • Pat Krueger, Lisa Foss, Addie Turkouski,
    Mahmoud Saffari)
  • Early Warning System--continued discussion
  • Policies/Procedures Impeding Student Success
  • a. Mid-semester electronic transcript
    notification to students carrying I grades
  • b. Monitoring and follow up with students
    whose suspension appeal was granted
  • c. Special student ownership (all students)
  • SCSU Solution Finder
  • Admissions Criteria (MnSCU campuses)
  • Next Meeting Wednesday, April 21 at 100 p.m.

M. Saffari, 3/15/04
52
Retention Top Areas of Focus
A. Course Availability (fall 03 vs. 04 as
of 4/18/04 1016) B. English 191 (fall 03
vs. 04 as of 4/18/04 296) C. Full-Year
Schedules for NEF D. Student Early Alert
System E. Clear Set of NEF Expectations F.
Student Responsibility G. Tutoring
M. Saffari, 2/18/04
53
Recruitment Top Areas of Focus
A. Increase Scholarship Opportunities B.
Faculty Connection to Student Recruitment C.
Programs that Make SCSU More Competitive
M. Saffari, 2/18/04
54
Marketing Top Areas of Focus
A. Research B. Internal
Marketing C. Segmentation
M. Saffari, 2/18/04
55
Enrollment Management Committee Wednesday,
February 25th, 2004
2. Student Perception Surveys a. First Year
Resident Hall Student Opinion Survey
(in-house) Implementation Date Fall 04
(was implemented Spring 04) b. Academic
Advising Survey (in-house)
Implementation Date Spring 05 (preferably Jan.
05) c. Graduating Senior Survey
(in-house) Implementation Date
Summer 04 if possible d. Student Satisfaction
Inventory (National) Implementation
Date Fall 2004 (October) 3. Early Warning
System (in-house) Implementation
Date Fall 04? Every sem.
M. Saffari, 2/25/04
56
Enrollment Management Committee Wednesday, March
24th, 2004
  • 4. Policies/Procedures Impeding Student Success
  • a. Mid-semester electronic transcript
    notification to students carrying
    I grades
  • b. Monitoring and follow up with students whose
    suspension appeal was granted
  • c. Special student ownership (all students)
  • SCSU Solution Finder
  • 6. Admissions Criteria (Select MnSCU Campuses)

M. Saffari, 3/15/04
57
According Vincent Tinto
  • Access without support is not Opportunity
  • for low-income students.
  • For them,
  • Access is an empty promise.

Enrollment Management Report June 2004, Volume 8,
Issue 3, P. 10
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