COMMANDING OFFICERS INSPECTION PROGRAM COIP

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COMMANDING OFFICERSINSPECTION PROGRAM (COIP)

• NEW INSPECTOR ORIENTATION

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AGENDA

• OVERVIEW
• MISSION
• OBJECTIVES
• INTENT
• GRADING SYSTEM
• PREPARATION
• CORRESPONDENCE
• TYPICAL SCHEDULE
• FUNCTIONAL AREAS
• SUMMARY
• QUESTIONS

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OVERVIEW

• A calendar year inspection schedule is prepared
  by Command Inspector General ICW functional area
  sponsors and units subject to inspection.
• The CIGs proposed inspection schedule is
  reviewed and approved by the Commanding Officer,
  Marine Corps Base Camp Lejeune (CO, MCBCL).
• COIs are intentionally close hold events.

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OVERVIEW (cont.)

• 2-3 weeks prior to an inspection, e-mail sent
  to respective AC/Ss/Commands requesting
  assignment of SME functional area inspectors.
• All new inspectors receive an orientation
• During orientation new inspectors
• - receive COIP overview
• - review BO 5041.2T
• - review AIRS checklists
• - review COIP correspondence
• - review COIP philosophy grading system

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OVERVIEW (cont.)

• Approximately 3 working days prior to an
  inspection, the CIG office publishes an LOI
  event Admin/Log Guide.
• LOI officially notifies the inspected unit
  commander of the impending inspection.
• Event Admin/Log Guide provides information for
  SME Inspectors
• group transportation
• parking/special permits/access
• preliminary meetings
• event coordinator contact info
• command and control info

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OVERVIEW (cont.)

• LOI confirms
• Sequence of events
• Functional areas to be inspected
• SME Inspectors by functional area
• Once LOI is published, SME Inspectors are
  authorized to contact their counterpart IOT
  coordinate inspection schedule details.
• CIG event coordinator serves as intermediary
  between inspected unit coordinator COI team

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MISSION

• . . . to be the eyes and ears of the Commanding
  Officer.

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OBJECTIVE

• MCO 5040.6H/BO 5041.2T
• Inspect on biennial cycle
• Conduct short notice inspections
• Avoid duplicative inspections
• Identify issues requiring higher headquarters
  resolution
• Receive Request Mast petitions on behalf of CO,
  MCBCL
• Review and assess up to 113 functional areas

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INTENT

• Assess but also assist (on the spot corrections
  OK)
• Use IGMCs Automated Inspection Reporting System
  (AIRS) checklists as basis
• Foster climate of trust and confidence
• Provide productive learning experience
• Recognize excellence
• Uphold Commanders authority
• Assist Commanding Officers in promoting morale,
  economy, efficiency, effectiveness, readiness and
  training
• Detecting preventing waste, fraud
  mismanagement, discrimination, sexual harassment,
  and other improprieties.
• End State Focus on organizations daily
  readiness

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GRADING SYSTEM

• Mission or Non-Mission Capable
• Mission Capable Unit possesses and uses the
• requisite skills, equipment, personnel and
• knowledge to accomplish its assigned mission,
  
• tasks and functions
• Non-Mission Capable Unit does not possess or
  use

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GRADING SYSTEM (cont.)

• Findings significant problems that
• Detract from readiness
• Involve fraud, waste, or mismanagement
• Impact individual health or welfare
• Deviate from SecNav or CMC policy
• Discrepancies relatively minor errors
• Recommendations or comments
• All COI team findings and grades are
  recommendations which are subject to CO MCBCL
  approval.

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PREPARATION

• Review Base Order 5041.2T via MCBCL web page
• http//lejeune.usmc.mil/mcb
• Download, print and review respective functional
  area AIRS Checklist(s) from IGMC web page
• http//hqinet001.hqmc.usmc.mil/ig
• Download/preformatted reports
• Follow the event admin/log guide

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CORRESPONDENCE

• Oral
• Mission Capable Non Mission Capable score
• Hero of the State nomination
• Written/electronic
• Commanding Officers Evaluation Report (COER)
• AIRS Checklist with field notations

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TYPICAL SCHEDULE

• Inbrief 0900 Inspection Day 1
• Out brief 1400 Inspection Day 3
• Unit Inspection Report (UIR)
• Delivered to unit within 30 days of COI
• Corrective Action Report (CAR)
• Identifies corrective action regarding
  Non-Mission Capable and findings areas
• If findings, due 30 days after delivery of UIR
• If only discrepancies, due 90 days after delivery
  of UIR
• Reinspection of NMC area(s) 60-90 days after COI

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FUNCTIONAL AREAS

• Command Inspector General
• 001 Command Inspection Program
• 020 Request Mast
• 030 Homosexual Conduct Policy
• 290 Officer Uniform Inspection
• 300 Staff NCO Uniform Inspection
• 310 Personnel Inspection
• 316 Fraud, Waste and Abuse/Hotline
• 320 Drill
• 325 Sword Manual
• 420 Color Guard
• EOA
• 190 Equal Opportunity

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FUNCTIONAL AREAS

• AC/S Manpower
• 040 Career Planning
• 045 Reserve Career Planning
  
• 060 Marine Corps Forms Management
  
• 061 Marine Corps Records Management Program
  
• 062 General Admin
  
• 063 Performance Evaluation System
• 065 Privacy Act
• 066 Promotions
  
• 068 Marine Corps Publications Management Program
  
• 070 Personal Admin
  
  
• 071 Military Awards
  
• 080 Marine Corps Total Force System
• 100 Postal
  
  
• 120 Personal Affairs
  
• 121 Separations and Retirement
  
• 210 Absentee Voting Program
• 270 Information and Personal Security Program
  
  

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FUNCTIONAL AREAS

• General Military Training
• 340 Physical Fitness Program
  
• 350 Body Composition
  
• 360 Marksmanship Program
  
• 380 Unit Training Management
  
• 381 Unit Water Safety/Survival Training
  
• 382 Battle Skills Training
  
• 385 Distance PME
  
• 390 MCI Program
  
• 930 NBC Defense
  
• SJA
• 090 Legal Administration
  

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FUNCTIONAL AREAS

• PAO
• 150 Public Affairs
  
• AC/S, MCCS
• 122 Transition Assistant Management Program
• 200 Substance Abuse
• 410 Lifelong Learning
• 960 Family Advocacy Program
• 964 Nonappropriated Fund Personnel (NAF)
• 965 Nonappropriated Fund Procurement
• 966 Marine Corps Family Team Building Program
  (MCFTB)
• 967 Single Marine Program
• 991 Semper Fit
• 994 Suicide Prevention
• 995 Relocation Assistance
  
• AC/S, ISS
• 130 Ground/Motor Vehicle Safety, ORM, Health
• 450 PMO Operations

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FUNCTIONAL AREAS

• AC/S, BLSD
• 405 Info Systems Management
• 561 Garrison Property
• 591 Garrison Mobile Equipment
• 630 Communications Electronics
• 753 Ground Supply
• 754 Ground Maintenance Management
• 755 Ground Ordnance Maintenance
• 756 Engineer Equipment Maintenance
• 800 Traffic Management
  
• AC/S, IE
• 670 Housekeeping
• 680 Bachelor Housing Management
• 760 Real Property Maintenance
• 761 Utilities Management
• 762 Energy Conservation
• 763 Natural Resources Management

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FUNCTIONAL AREAS

• Comptroller
• 490 Fiscal Matters
• 992 Government Travel Charge Card
• AC/S, TO
• 460 Historical Program
• 980 Civilian Leadership Program
• Medical
• 500 Medical
  
• 510 Dental
  
• Chaplain
• 520 Religious Ministries
  

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SUMMARY

• A biennial inspection program that reinforces
  the importance of unit/individual combat
  readiness on a day-to- day focus
• Evaluates critical areas essential for mission
  accomplishment
• Serves as a tool for Commanders to assess their
  unit
• Provides assistance as required to enhance unit
  abilities
• Prevents Fraud, Waste and Mismanagement

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QUESTIONS